Kimberly Robey
Rio Rancho,NM
Summary
Offering over twenty-five years of professional experience and delivering exceptional customer service in a variety of government business arenas; specializing in government acquisitions and budgeting activities in support of numerous programs and missions. Possess knowledge and familiarity with range of government contract types, including GSA schedules, IDIQ and cost-type contracts. As well as the ability to understand and interpret proposal, contract, and invoice related documents. Strong time management and organizational skills, mathematical reasoning and problem-solving abilities. Works well both independently and with limited guidance, or in a team environment. Best known in the workplace for being an effective communicator, proactive, and dependable.
Overview
24
24
years of professional experience
Work History
Contract Specialist II
Chenega Professional and Technical Services
05.2023 - Current
- Provides professional and enthusiastic customer service to both NNSA contracts and program or field offices in support of the Specialty Acquisition Branch – Supplies and IA Team
- Apply clear, concise language, and adhere to formats (NNSA templates); produce accurate, consistent, and quality documents
- Perform technical writing, reviewing, and editing technical and pre/post-award documents
- Prepare, review, and coordinate acquisition packages in accordance with NNSA s Coordination and Approval Process (CAP)
- Assist in preparing solicitation packages and amendments
- Assist in drafting all documents required for awards associated with orders placed under Federal Supply Schedules (FSS), orders placed under competitive multiple award contracts, and new contracts
- Assist in performing cost/price analyses of Contractor proposals
- Assist in drafting pre-negotiation objectives and price negotiation memoranda
- Prepare and standardize contract/task order reports
- Monitor for timely notifications by the Contractors of any anticipated overrun or underrun of the estimated cost under cost-reimbursement contracts, contractors financial conditions, and advise the Contracting Officer when it jeopardizes contract performance
- Assist the Contracting Officer in the administration of Government Property, to include the following: reviewing and providing recommendations regarding the adequacy of contractor s property systems; preparing/conducting annual assessments; reviewing reports; reviewing excess property requests; preparing/recommending technical advice on all personal property related issues, processing requests for deviations from federal property management regulations; preparing/recommending approval/disapproval of personal property transfers (domestic and foreign) and processing of domestic and foreign loans in accordance with applicable regulations, and performs follow-up as necessary
- Award new Interagency Agreement’s and modifications to existing Interagency Agreements preparing all forms and documentation adhering to regulations
- Fiscal Year 2024 Managed 78 Interagency Agreements valued at $496,074,843
Contract Specialist II
Salmon Group Incorporated and Chenega Professional and Technical Services
09.2015 - 05.2023
- Post-award contract management support such as contract closeout, de-obligation of unliquidated obligations
- Examines files and acquires missing or required documentation, such as release of claims, requisitions for deobligation of funds, and follows all agency specific closeout procedures
- Works closely with the budget and accounting offices, internal pricing department, program officials and Contracting Officer to ensure compliance of federal and departmental guidelines and to provide detailed recommendations
- Audit files to ensure accuracy and completeness, analyzes contract and subcontract documentation, invoice data to ensure closeout documentation and packages were submitted to the customer in compliance with all contractual terms, conditions and audit requirements
- Performs contract closeout functions for variety of award types, including cost reimbursable contracts and interacts with the Program and Budget Offices to verify that deliverables have been received by the Government and all funds have been expended, initiates applicable contract modification documents, drafts documentation and prepares the closeout file for the Contracting Officer’s review and approval
- Ensures compliance with Government procurement regulations and organizational policies and procedures
- Submit all closed awards for a retired instrument to the appropriate entity for Records Inventory Disposition Schedule (RIDS)
- Completes daily and weekly reports to track metrics of active award and closeout related statistics, throughout the contract administration process while being cognizant of department goals and achieving stated goal
- Returned an estimated $5,778,253 to approximately 100 federal projects via deobligation of funds as a result of contract closeout
Business Administrator III
GenQuest LLC and Westech International
12.2008 - 08.2012
- Provided administrative program support and technical guidance to Contracting Officer Representative (COR) in the areas of fiscal management, contract administration and monitoring, as well as special projects
- Provided direct oversight to the financial activities associated with grants and contracts for two divisions within the National Nuclear Security Administration, to include invoice review and approval
- Prepared solicitation documents, reviewed grant proposals, and both identified and resolved compliance issues related to government and sponsor requirements
- Maintained up-to-date knowledge of the Federal Acquisition Regulation guidelines and Department of Energy internal contract regulations
- Consistently met department goals for financial management and the deobligation of excess funds for expired contracts and grants
- Maintained 100% data entry rate, in a variety of department databases, including electronic filing and storage of department contract documents
- Consistently met deadlines to produce clear and accurate reports, in a timely manner
- Awarded 'Exemplary Customer Service' 2010
Administrative Analyst II
Cordoba Corporation and CE2 Corporation
10.2006 - 12.2008
- Performed various contract closeout administration functions for the Department of Energy, including monitoring funds, performing reconciliation, conducting contract closeouts, and solving problems relating to assigned contracts
- Assisted in preparing retention and disposition of contract award files documentation
- Worked closely with the budget and accounting offices, internal legal department, and Defense Contract Audit Agency to ensure compliance of closeout guidelines and to provide detailed recommendations to the Contracting Officer
- Analyzed contract and subcontract documentation and invoice data to ensure closeout documentation and packages were submitted to the customer in compliance with all contractual terms and conditions and audit requirements
- Generated contract modifications in the contract writing system for the purpose of contract closeout
- Audited files to ensure accuracy and completeness, including scanning and uploading electronic documents to databases as needed
- Maintained awareness of department goals and entered/tracked my closeout statistics to achieve stated goals
Procurement Specialist
Pinkerton Computer Consultants and MSDS Consultant Services
05.2001 - 09.2006
- Supported all procurement database functions and training for the Logistics Management Division of the Department of State
- Responsible for procurement system administration including entering new vendors, employees, and generating purchase requisition numbers
- Maintained the various data tables within the Comprizon.Buy contract writing/procurement system for both the unclassified and classified networks, updates/entries include user accounts, security groups, vendor profiles, and address codes
- Served as liaison between contracting and budget office personnel, for matters such as billing reconciliation and contract closeouts
- Generated and distributed various data reports, including the quarterly fiscal reports for all procurements, to Logistics Management and Financial Operations branch chiefs and division directors
- Provided daily support for 20+ Contracting Specialists/Officers on how to prepare acquisition documents in the Comprizon.Buy acquisition management system, these documents include solicitation documents - RFP, IFB, RFQ and contract award documents - delivery and task orders, purchase orders, contracts, and modifications
- Provided daily support for acquisition system users in the program offices on how to prepare requisitions and purchase requests, how to route them through the system for review, how to approve them electronically and submit to the acquisitions office for action
Education
BBA - General Business
New Mexico State University
Global Campus03.2025
Associate of Applied Science - Business Administration
Central New Mexico Community College
Albuquerque, NM12.2015
Skills
- Government Contract Management
- Project Management
- Financial Reconciliation
- Organization and Planning
- Research and Analysis
- Dispute resolution
- Status reporting
- Interpersonal and written communication
Timeline
Contract Specialist II
Chenega Professional and Technical Services
05.2023 - Current
Contract Specialist II
Salmon Group Incorporated and Chenega Professional and Technical Services
09.2015 - 05.2023
Business Administrator III
GenQuest LLC and Westech International
12.2008 - 08.2012
Administrative Analyst II
Cordoba Corporation and CE2 Corporation
10.2006 - 12.2008
Procurement Specialist
Pinkerton Computer Consultants and MSDS Consultant Services
05.2001 - 09.2006
BBA - General Business
New Mexico State University
Associate of Applied Science - Business Administration
Central New Mexico Community College
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