KIMBERLY R. SIMMONS

• Review and approve personnel action requests (PARS/DBEs) and proposal approval forms
• Manage and oversee workflow and performance of six CGSC team members
• Liaison between CGSC team and Office of Research Director in the School of Dentistry
• Attend meetings as representative for research administration for the CGSC team
• Delegate tasks across the team
• Hold CGSC team staff meetings and discuss meeting agenda
• Onboard new employees for training and other needs
• Manage and coordinate award activation of U54
• Maintain PI portfolio for grant management duties, see next

• Manage and oversee training grant activity and trainee appointments on K12 training grant
• Integrate new administrative policies with ongoing changes to Federal or University policy
• Monitor and initiate sponsor invoicing for milestone driven projects
• Provide cross coverage and back-up support for colleagues
• Provide technical assistance with the interpretations of funding opportunity announcements, direct and indirect costs and award terms and conditions

• Monitor expenditures on sponsored projects and provide monthly business reports to faculty
• Review and reconcile monthly activity using departmental processes
• Request sub-project grants and re-allocation of funds
• Track and manage cost share commitments
• Ensure timely submission of grant reporting (RPPR, FSR)
• Communicate and collaborate with Sponsored Programs regarding award acceptance
• Initiate set up of subcontracts outside the University
• Analyze and review grant compliance and use of sponsored funds
• Prepare financial projections for awarded grants
• Submit necessary effort changes and journal entries
• Advise faculty and staff on compliance with federal, non-federal and institutional policies and guidelines
• Facilitate timely proposal preparation and submission

• Managed and reconciled faculty grant-funded accounts for the departments within The College of Fine Performing and Communication Arts.

• Provided functional supervision and training to clerical and technical personnel.

• Served as a resource by assisting with problem resolution.

• Compiled, analyzed, and prepared statistical data for budget planning.

• Prepared, reviewed, and processed grant and general fund financial documents.

• Assisted in the development of budget proposals and projections.

• Analyzed financial reports for errors and reallocated expenses to the appropriate sub-accounts.

• Performed purchasing, payment, and procurement functions, including accounts payable, strategic contract review, expense reports and organizational compliance standards.

• Assumed expanded duties such as data maintenance, calendar management, and accounts payable to ensure departmental objectives remained on target due to staff shortages.

• Managed more than 50 departmental accounts with revenue of more than $800k.

• Processed and administered scholarships, activity awards and stipends to students.

• Compiled and processed weekly reports for billing, revenue generating services and expenditures; prepared billing records appropriate to reports.

• Prepared, reviewed and processed grant and general fund financial documents.

• Allocated expenditures to accounts following established procedures.

• Supervised part-time clerical support staff and student assistants.

• Served as a resource regarding interpretation of financial accounting documents and procedures, established University policies and outside agency guidelines.