Kimberly S. Osterman

Work History

BICSI

04.2006 - Current

Responsible for providing management for conference and meeting activities for the conferences and events department
Coordinate and perform a range of staff and/or operational support activities for the department
Responsible for the accuracy and completeness of all conference specifications as well as budget monitoring of the department and each conference.
Previously responsible for the accuracy and completeness of all region meetings specifications as well as budget monitoring of the region meetings
Previously coordinated with the Region Directors on the location and logistics for their region events
Coordinate with the Speaker Selection Workgroup on the selection of speakers for each conference, including all speaker correspondence
Responsible for managing the logistics of each conference including meeting space set-up, catering, audio visual needs, equipment rental and registration
Also provides support for exposition activities to include maintaining exhibitor and sponsor records, invoicing exhibitors and sponsors, fulfilling sponsorships, maintaining exhibit hall floor plan and providing reports on the exhibit and attendee revenue

BICSI

04.2006 - 03.2007

Responsibilities included providing administrative support to the conferences and meetings department
Coordinated with the Education Advisory Council the selection of speakers for each conference, including all speaker correspondence
Responsible for ordering signage, speaker gifts and attendee gifts for each conference
Maintains and updates the schedule of events for each conference
Prepared the onsite procedures manual and coordinated travel arrangements for staff to each conference
Compiled the evaluation results received from the conferences
Oversaw the shipments for conference materials including the inventory and ordering supplies as needed
Assisted with on-site activities at each conference such as registration, etc

PdMA CORPORATION/HALLIBURTON NUS CORPORATION

10.1994 - 04.2006

Responsibilities included contract review and preparing work orders for new purchases
Coordinated eleven annual Technical Conferences and Sales Conferences
Corporate administrator for GoldMine and ACT! contact management databases
Generated and distributed various monthly sales reports
Maintained a work order log, Return Material Authorization log, and test drive log
Also responsible for coordination of Motor Circuit Evaluation (MCE) training including scheduling, manuals, and certificates
Coordination of sales workshops including invitations, reservations and accommodations
Corporate contact for ad placement and trade shows
Provided general support to the Regional Account Managers, Sales & Marketing Manager and President/CEO
Maintained independent representative sales contracts
Corporate travel coordinator
Directed activities of sales assistant
Other responsibilities included company newsletter mailings, assisted sales assistant with their duties as needed, and various other administrative duties

PdMA CORPORATION/HALLIBURTON NUS CORPORATION

04.1993 - 10.1994

Responsibilities included maintaining all personnel files including new employee forms and processing letters for new hires
Maintained employee timesheets and processed the payroll through ADP
Also maintained the benefits package offered to employees that included health and dental insurance and 401K
Responsible for the Marketing Department advertising, trade shows and brochures, along with entering sales leads into the ACT! contact management database
Other responsibilities included reviewing and distributing Field Services reports, training manuals, corporate credit cards, and other general administrative/office duties