Summary
Overview
Work History
Education
Skills
References
Certification
Timeline
Generic

Kimberly Singleton

Clarksville,TN

Summary

Instrumental Technical Coordinator bringing 20 years of experience achieving ambitious goals in challenging environments. Diligent, forward-thinking and adaptable to dynamic company, customer and project needs. Successful at motivating teams to meet demanding timelines.

Overview

20
20
years of professional experience
1
1
Certification

Work History

Administrative Services Assistant 2

TDOT
08.2022 - Current
  • Managed invoicing and payment processing operations.
  • Worked calmly and with patience under pressure to execute tasks under ever-changing circumstances.
  • Processed vendor and supplier payments on daily basis.
  • Assisted in evaluating and analyzing offers received from suppliers and service providers.
  • Exercised discretion when dealing with confidential and sensitive matters.
  • Monitored payments by closely comparing purchase orders and contracts to delivered services and inputs.
  • Provided purchase information to support budget planning, expenditures and financial commitments.
  • Input, analyzed and reported on data covering all aspects of procurement operations.
  • Tracked purchase orders and followed up with vendors and carriers to support timely deliveries.
  • Self-motivated, with a strong sense of personal responsibility.
  • Initiated documentation to authorize and direct work to meet contractual specifications.
  • Processed customer invoices, credit memos and payments within established timelines.
  • Maintained and reviewed computerized records of items purchased and costs associated with purchases.
  • Researched suppliers based on availability, quality, selection and price.
  • Computed and created purchase orders to monitor stock levels, verify purchase requisitions and expedite customer orders.
  • Managed and maintained purchase orders and invoices.

Warranty Administrator

Wirtgen Group
10.2011 - 08.2022
  • Reviewed warranty repair orders for proper completion, accuracy and legibility to reduce processing delays.
  • Processed claim paperwork and followed up on missing information to complete processing.
  • Monitored factory recalls and announcements to stay on top of changes.
  • Oversaw logistics for incoming replacement parts and outgoing shipments of defective components.
  • Researched suppliers based on availability, quality, selection and price.
  • Tracked inventory shipments and prepared spreadsheets detailing item information.
  • Posted payments to accounts and maintained records.
  • Resubmitted claims after editing or denial to achieve financial targets and reduce outstanding debt.
  • Reconciled monies due, followed up on outstanding claims and worked with accounting department to obtain payments.
  • Analyzed problems, identified trends and developed strategies to optimize claims process.
  • Modified, updated and processed existing policies.
  • Maintained complete documentation and records of all purchasing activities.
  • Checked items received against items ordered by verifying receipts.
  • Processed customer invoices, credit memos and payments within established timelines.

Administrative Assistant

Daytona Toyota
04.2008 - 09.2011
  • Scheduled office meetings and client appointments for staff teams.
  • Created and maintained databases to track and record customer data.
  • Generated reports and typed letters in Word and prepared PowerPoint presentations.
  • Assisted development and implementation of new administrative procedures.
  • Processed payments and documents such as invoices, journal vouchers, employee reimbursements, and statements.
  • Coached new employees on administrative procedures, company policies and performance standards.
  • Restocked supplies and placed purchase orders to maintain adequate stock levels.
  • Managed high-volume invoice processing tasks while consistently meeting tight deadlines for vendor payments.
  • Managed journal entries, collection efforts, reconciliations, and payroll processing.
  • Tracked vendor invoicing to obtain missing paperwork and complete prompt payments.
  • Expedited invoice processing, ensuring accurate recording of financial transactions in the accounting system.

Administrative Assistant

Digital Reception Services
05.2005 - 04.2008
  • Scheduled office meetings and client appointments for staff teams.
  • Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
  • Handled client correspondence and tracked records to foster office efficiency.
  • Monitored supervisor's work calendar and scheduled appointments, meetings and travel.
  • Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
  • Restocked supplies and placed purchase orders to maintain adequate stock levels.
  • Expedited invoice processing with effective communication between internal departments and external vendors.

Education

High School Diploma -

Spruce Creek High School
Port Orange, FL
2005

Skills

  • Timelines and Milestones
  • Inquiry Requests
  • Scheduling and Coordinating
  • Deadline oriented
  • Employee Timesheet Processing
  • Administration and Reporting
  • Managing Operations and Efficiency
  • Accounts Payable and Accounts Receivable
  • Administrative Management
  • Microsoft office

References

Jeremy Perry - TDOT Mechanic Senior

jeremy.perry@tn.gov (931) 648-5571
Manuela Cooper - TDOT Operations Technician

manuela.cooper@tn.gov (931) 398-8651
Jeff Hood - Shop Technician

Jeff.hood@wirtgen-group.com (615) 727-4998

Certification

  • CNP - Certified Notary Public

Timeline

Administrative Services Assistant 2

TDOT
08.2022 - Current

Warranty Administrator

Wirtgen Group
10.2011 - 08.2022

Administrative Assistant

Daytona Toyota
04.2008 - 09.2011

Administrative Assistant

Digital Reception Services
05.2005 - 04.2008

High School Diploma -

Spruce Creek High School

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