Summary
Overview
Work History
Skills
Timeline
Generic

Kimberly Spencer

Palm Coast,FL

Summary

Experienced program analyst successful at reviewing and validating data, conducting complex reviews and assessing program operations. Specializing in managing ongoing program evaluations and excited to pursue professional growth and advancement.

Overview

17
17
years of professional experience

Work History

Administrative Officer

JPMRC/ITACSS
Schofield Barracks, HI
03.2020 - 04.2022
  • Worked 40 hrs per week GS 12 Step 3
  • Create and edit documents used for recruitment, memos, training and any additional forms needed
  • Offer advice, counsel or instructional documents to employees on work and administrative matters
  • Conduct research and provide full analysis from Code of Federal Regulations, Defense Personal Advisory System, Office of Personal Management and other various media sources to obtain relevant data for staff requirements and objectives
  • Write job descriptions and rate for pay grade
  • Build vacancy announcements for submission to FASCLASS
  • Evaluate work performance of subordinates and make recommendations for outstanding performance recognition and/or disciplinary action
  • Primary point of contact for all JPMRC and 196th CHR matters.
  • Serves as DoD Performance Management and Appraisal Program (DPMAP) subject matter expert, Superuser and help desk.
  • Conduct staff performance evaluations to monitor progress and recommend professional development plan or for bonus or award.
  • Conducted meetings with internal teams and external customers to include Majors through Generals and facilitate smooth communication and handle requests
  • Prepared performance standards for others
  • Monitor and document program, staff and leadership actions and draft update reports for senior leaders
  • Assist in Spend Plan budgeting to include new positions, pcs, travel and shipping equipment
  • Directs and coordinates all administrative functions within JPMRC and 196th, and ensures all subordinate Brigades, Battalions, Units, and Offices comply with all policies and procedures.
  • Participates in the Command Inspection Program. Performs pre-inspections and implements proactive corrective action. Documents findings, prepares, and executes get-well plan.
  • Interpret data from multiple sources to recommend performance measurements and procedures.
  • Create and update personnel files by entering and maintaining information in ATAAPS, DCPDS, certification requirements, and other systems internal to our organization while maintaining a strict degree of confidentiality.
  • Write Administration manual and prepare memos for the entire organization.
  • Develop and execute a plan to relocate new employees to our organization, as this has never been done before.
  • Identify and resolve complex.
  • Advise leadership on HR-related issues, including vacation and sick time, benefits, job services, and employment discrepancies.
  • Highly involved in resume screening, scoring, scheduling interviews, and interviewing to select the best employee for the position using OPM standards and JPMRC needs and requirements.
  • Investigate workplace HR issues with professionalism and sensitivity, and detail incidents in reports to supervisors.
  • Exceed specific team goals.
  • Directs and coordinates all administrative functions within JPMRC and 196th, and ensures all subordinate Brigades, Battalions, Units, and Offices comply with all policies and procedures.
  • Monitor and document programs, staff, and leadership actions, and draft reports to senior leaders.
  • Proactively identify and solve complex HR problems that impact operations, management, and business direction through relevant surveys and individual counseling.
  • Assisted in procurement of equipment and materials, and have received my COR I.
  • Assisted in manpower audits and updated the LTDA on a weekly basis.
  • Maintain a complete training schedule for all employees, scheduling classes when needed or required.
  • Serves as ATAAPS super user to monitor and ensure appropriate timecard certification and timely submission.
  • Prepare and lead new employee orientation.
  • Conducts periodic reviews and provides advice and guidance regarding program deficiencies or areas that do not comply with regulatory requirements.

Payroll Coordinator/HR Compensation

Quantum Corporation
Colorado Springs, CO
07.2017 - 09.2019
  • Worked 40-45 hrs per week
  • Analyze ways to make processing payroll less time consuming while staying compliant to Sarbanes-Oxley
  • Review Information Management quarterly to maintain strict confidentiality of employee information
  • Manage payroll for employees at 3 different International locations staying up to date on international changes
  • Classified, sorted and filed correspondence, articles, records and other documents to maintain organized filing system
  • Administered payroll for over 800 employees bi-weekly using ADP Pro and PeopleSoft
  • Audited payroll bi-weekly for errors or questionable entries
  • Assisted in preparing year-end W2s and other tax forms for distribution to employees
  • Implemented paperless filing
  • Provided support to Human Resources regarding new hire paperwork and benefits enrollment documents
  • Wrote proposals and recommendations for policy and yearly planning

Senior Project Manager

OakView Mechanical
Colorado Springs, CO
03.2017 - 07.2017
  • Worked 60-70 hrs per week
  • Prepared and submitted daily work-site reports, weekly invoices, payroll and overtime
  • Maintained project safety compliance to OSHA regulations and MSDS documents with zero lost time accidents
  • Spearheaded over 100 construction projects as a senior team leader
  • Streamlined operational efficiencies by creating employee schedules, managing payroll, controlling inventory, organizing appointments and executing opening
  • Supervised 50 employees to complete over $15+ million in yearly residential and commercial projects to ensure optimal productivity
  • Reviewed contractor scope, material estimates and pricing take-offs to optimize competitive bidding processes
  • Oversaw bookkeeping and financial functions, including budget preparation, cost reporting and potential misuse of funds
  • Led subcontractor meetings to convey project requirements, scope, milestones and regulatory compliance
  • Interviewed, hired and on-boarded top contractor talent to ensure on-time and under-budget project completion
  • Wrote budget for all projects, tracked expenses through daily reports, and communicated with key stakeholders
  • Analyzed work flow downtime from multiple sources
  • Coordinated construction planning, material resources and staff scheduling for 15 simultaneous jobs while ensuring on-time, under budget completion
  • Spearheaded over 100 construction projects as a Senior Project Manager
  • Wrote proposals for multiple jobs and landed 3 major contracts for company
  • Supervised 50 employees and sub-contractors to complete over 1.5 million in residential and commercial projects during my employment

President of Operations

American Comfort Systems
Fountain , CO
01.2010 - 04.2017
  • Worked 60-70 hrs per week
  • Assigned work to office employees to accommodate short term priorities and schedules
  • Conducted audits and evaluations and surveys about process measures.
  • Developed surveys to track tasks, execution of financial spending plans, and effectiveness of organization.
  • Assigned task force groups to achieve special projects.
  • Wrote, executed and audited a yearly budget for all fazes and parts of business
  • Built and maintained business relationships with numerous builders and customers through outreach and continued communication
  • Performed in-depth analysis to help solve diverse problems with program implementation, budgeting and operations
  • Managed and organized schedules for projects to be completed
  • Developed service contracts, management of policies, procedures and quality assurance
  • Monitored project status, contractor work and adjusted work plans to accommodate budgets
  • Established goals for all departments, set timeline targets for sales team and trained all new employees
  • Studied reports generated from numerous sources on manpower and workforce needs
  • Negotiated with vendors and landlords to gain optimal pricing resulting with a 21% increase in profits
  • Input, audited, balanced and paid all A/P, A/R, bank reconciliations, travel expenditures, employees and subcontractor payroll and vendor invoices
  • Assigned work based on priorities from emergency to general maintenance
  • Ordered all equipment and materials necessary to complete jobs on time
  • Developed compensation models/benefit packages and wrote job announcements to recruit candidates in hard to fill positions
  • Maintained strict internal controls to eliminate theft and waste
  • Attended career days at local schools to coordinate recruitment of job candidates
  • Boosted company profits by optimizing performance strategies and increasing efficiency
  • Managed all HR related issues to include staffing, recruiting, compensation management, employee relations, terminations and grievances
  • Ensured supply met demand by overseeing all merchandising decisions, replenishment and inventory management
  • Led initiative for new purchase protocol which created an additional 11% profit for company
  • Managed government contracts, including risk mitigation and clarifications
  • Managed contract closeout process, resolving all issues prior to release of final payment
  • Represented company at meetings to discuss contractual obligations with customers, builders and stakeholders
  • Tracked and approved procurement plans and inventory levels
  • Used MS Word, Excel and Outlook to generate reports and stay in contact with employees
  • Brought about substantial operational improvements by reworking policies and ensuring they were effectively followed
  • Developed and implemented HR policies, procedures, and processes to ensure compliance with employment regulations

Vice President, Business Development

American Comfort Systems Inc.
Fountain, CO
09.2005 - 01.2010
  • Worked 50-60 hrs per week
  • Wrote, managed and analyzed annual budgets for all departments
  • Oversaw human resources functions such as recruitment, employee relations, training and benefits administration.
  • Purchase card holder for all departments
  • Negotiated contracts with vendors for services, products and supplies
  • Coordinated and analyzed all financial, administrative and business policies updating when needed
  • Kept all budget data up to date on a weekly basis
  • Introduced a way to reduced paperwork by 35%
  • Wrote employee handbook
  • Maintained all personnel and customer financial files in a strict environment
  • Created and analyzed balance sheets, income statements, and tax reports on a month basis
  • Minimized financial discrepancies by accurately managing bookkeeping, payroll and tax reporting
  • Communicated with President about discrepancies and devised plans to reconcile financial issues
  • Reconciled monthly checks for accurate bank statement distribution
  • Enhanced customer satisfaction ratings, managing all client inquires and outstanding payment discrepancies through audits
  • Completed payroll for 50+ employees in Peachtree, keeping detailed records for long-term processing
  • Helped change from Peachtree to Quickbooks, transferring data and double-checking for accuracy
  • Entered and paid vendor statements
  • Completed payroll for 50+ employees on a weekly basis
  • Coded invoices and other records to maintain accuracy
  • Processed journal entries, online transfers and payments
  • Stayed up to date on regulatory requirements from the IRS, state authorities and international tax collection agencies
  • Collected and paid sales tax and prepared collected W-9 information
  • Oversaw tax submissions and ensured compliance with regulations
  • Mastered Microsoft Suite software
  • Processed accounts payable transactions in a timely manner according to established policies
  • Reconciled vendor statements on a monthly basis

Skills

  • Records management systems
  • Performance Management
  • Contracting and Budgeting
  • Risk assessment expertise
  • Problem-Solving
  • Data Collection
  • Requirements Gathering

Timeline

Administrative Officer

JPMRC/ITACSS
03.2020 - 04.2022

Payroll Coordinator/HR Compensation

Quantum Corporation
07.2017 - 09.2019

Senior Project Manager

OakView Mechanical
03.2017 - 07.2017

President of Operations

American Comfort Systems
01.2010 - 04.2017

Vice President, Business Development

American Comfort Systems Inc.
09.2005 - 01.2010

Similar Profiles

CREATE PROFILE
Kimberly Spencer