Kimberly Tolar

Office Administrative Assistant

Standard Crane & Hoist

Houma, Louisiana

06.2012 - Current

Completed all customer Invoicing for the Houma branch, enter purchase orders, processing of customer payments for credit cards.
Managed the company wide fuel and maintenance system.
Answered incoming calls, providing information to callers or redirecting them to the appropriate personnel.
Complete end of month close processing.
Complete all new hire paperwork packages. Organized and maintained filing systems, both paper and electronic.
Created expense reports, tracked invoices, and processed payments.
Prepared documents such as correspondence, presentations, spreadsheets, reports and other materials using Microsoft Office applications.
Ordered supplies and maintained an inventory of office equipment.
Managed new hire employee records.
Coordinated travel arrangements for employees for hotels .
Provided support to other departments by completing clerical tasks as needed.
Maintained confidentiality of sensitive data in accordance with company policies.
Sorted mail daily for distribution throughout the organization.
Performed administrative duties such as photocopying, faxing documents and mailing packages.
Set up new hire paperwork according to company standards.
Responded promptly to customer inquiries via email or phone.
Managed office duties, ordered materials, organized workspaces, answered emails and made phone calls.
Answered phones to direct callers, provide general office information.
Oversaw office inventory by restocking supplies and submitting purchase orders.
Directed clients and guests to correct departments, rooms and staff members.
Answered phone calls and emails to provide information, resulting in effective business correspondence.
Tracked and submitted employee timesheets to prepare for payroll processing.