Kimberly Tracy
Bennington,NE
Summary
Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills.
Overview
12
12
years of professional experience
Work History
Executive Assistant
The Magnolia Group / Boston Omaha Corporation
08.2018 - Current
- Manages executive calendars, schedules meetings and appointments with focus on proper allocation of executive availability.
- Performs office management duties, including tracking supplies and placing orders to ensure smooth daily operations.
- Executes event planning and coordination of company-wide functions, meetings, and gatherings.
- Coordinates travel arrangements by booking airfare, hotel, and ground transportation.
- Enhanced productivity with meticulous organization of documents and files for easy access and retrieval.
- Handles payroll and health insurance matters on Magnolia side of the business
- Handles confidential and sensitive information with discretion and tact.
Corporate Secretary
OPPD
09.2014 - 08.2018
- Streamlined communication between executive management and the board.
- Collaborated closely with senior executives to develop annual budget for the Executive Team that aligned with the company's overall strategy.
- Enhanced the overall effectiveness of board meetings by continuously refining meeting processes and implementing best practices.
- Assisted in the development of strategic plans for long-term growth and success.
- Organized board meetings effectively, preparing detailed agendas and coordinating logistics.
- Facilitated effective communication among board members through regular updates on company performance and progress toward strategic goals.
- Coordinated with legal counsel to review contracts, information requests, agreements, and other documents for accuracy and compliance.
Executive Assistant to the CEO and President
MECA
07.2013 - 09.2014
- Arranged and coordinated high-level conference calls, board and management meetings, special events and travel arrangements for CEO and President, and Board of Directors.
- Updated and maintained CEO’s calendar and Board of Directors’ meeting calendar.
- Acted as liaison and maintained open lines of communication among community leaders, management, board members and administrative staff.
- Proofed and edited communications, meeting minutes, press releases, protocols and procedures, and other documents to ensure accuracy and consistency.
- Prepared and coordinated timely dissemination of board materials for board meetings.
- Oversaw and processed all VIP event ticket sales for CEO and President.
- Reviewed operating practices; suggested and implemented improvements.
- Attended all events at the facilities, as needed; monitored suite attendance and provisions throughout events.
Legal Executive Assistant - Corporate Secretary’s Office
Mutual of Omaha
03.2013 - 07.2013
- Arranged and coordinated board meetings and events.
- Coordinated travel for Board of Directors and executive staff; prepared travel and meeting itineraries.
- Oversaw entity management for all Mutual companies.
- Updated and maintained records for the Corporate Secretary’s office.
- Co-administered the board portal
- Involved in frequent communication with the Board of Directors and executive staff.
Executive Legal Assistant, Law Operations
Mutual of Omaha
02.2012 - 03.2013
- Prepared and edited various documents for the General Counsel and Deputy General Counsel/Corporate Secretary.
- Conducted research, assembled and analyzed data, and prepared reports.
- Managed and maintained executive schedules, appointments, and travel arrangements.
- Arranged and coordinated meetings and events.
- Monitored and responded to incoming communications.
- Interacted with directors, senior officers, and external clients of all the companies.
- Reviewed operating practices, and suggested and implemented improvements when necessary.
Education
Bachelor’s Degree - General Studies
University of Nebraska – Omaha
Omaha, NE08.2013
Skills
- Executive Support
- Administrative Support
- Office Management
- Strong Problem Solver
- Schedule & Calendar Planning
- Office Administration
- Information Confidentiality
- Travel Coordination
Timeline
Executive Assistant
The Magnolia Group / Boston Omaha Corporation
08.2018 - Current
Corporate Secretary
OPPD
09.2014 - 08.2018
Executive Assistant to the CEO and President
MECA
07.2013 - 09.2014
Legal Executive Assistant - Corporate Secretary’s Office
Mutual of Omaha
03.2013 - 07.2013
Executive Legal Assistant, Law Operations
Mutual of Omaha
02.2012 - 03.2013
Bachelor’s Degree - General Studies
University of Nebraska – Omaha
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