Kimberly Van Vors
Oak Creek
Summary
Driven and dedicated professional with 15+ years of experience providing reliable C-level & Senior-level executive support, strategic coordination, and project management to executive teams across diverse industries. Proven track record of enhancing operational efficiency, streamlining processes, and fostering collaborative relationships. Strong communication and interpersonal skills that drive team engagement, motivation, and continuous improvement.
Overview
16
16
years of professional experience
Work History
Executive Assistant
Atlassian
03.2025 - 10.2025
- Provide high-level executive support to the Head of Mid-Market Global Sales and Head of Customer Success Management & Renewals, enabling operational excellence across global teams.
- Orchestrated logistics and on-site execution for multiple global leadership off-site's and Intentional Togetherness Gatherings (ITGs), managing travel, resources, and last-minute coordination for 30+ attendees.
- Conducted comprehensive calendar audits and implemented process improvements, reducing scheduling conflicts and increasing leaders' focus time by 6+ hours weekly.
- Developed and maintained centralized communication/resource hubs, enhancing transparency and alignment across leadership teams.
- Partnered with HR, Finance, and Recruiting to streamline onboarding, talent acquisition, and budget management processes.
- Designed and executed recognition programs and virtual events with 100% participation, boosting team morale.
- Built and maintained project trackers and dashboards, providing leadership real-time visibility into initiatives and outcomes.
- Recognized for proactive problem-solving, adaptability, and driving results in fast-paced, ambiguous environments.
Executive Assistant to CHRO & Human Resource Leadership
Briggs & Stratton Company
08.2024 - 10.2024
- Delivered seamless administrative support to the Chief Human Resources Officer and senior leadership, optimizing departmental operations and improving executive productivity.
- Orchestrated high-level meetings and executive travel through heavy calendar management. Prepared presentation materials, ensuring alignment with corporate objectives and reducing logistical complexities.
- Managed confidential HR transactions and reports with 100% accuracy, enhancing data integrity across HR systems and improving decision-making efficiency.
- Streamlined the preparation of quarterly and annual updates, facilitating executive reporting and contributing to a 20% reduction in time spent on administrative tasks.
Executive Assistant to CRO & Global Sales Division
Alvaria
03.2023 - 07.2024
- Orchestrated advanced calendar management for the Senior Leadership Team, ensuring efficient scheduling and coordination of annual off-site and on-site meetings.
- Streamlined the expense processing for senior leadership, increasing processing accuracy by 30% and ensuring compliance with company financial policies.
- Led the design and implementation of the internal department intranet system, significantly enhancing internal communication and access to essential information.
- Successfully orchestrated multiple sales kickoff events, overseeing all aspects from conceptualization to execution, boosting team morale, and increasing sales team productivity by 15%.
- Coordinated the prestigious President's Club events, handling all logistical aspects for gatherings of attendees, celebrating top performers, and reinforcing a culture of excellence.
- Facilitated department-wide communications, including sales alerts and enablement initiatives, ensuring the rapid and accurate dissemination of critical updates to employees.
Talent Partner
Atlassian Via Talentful Contract
03.2022 - 01.2023
- Implemented innovative sourcing strategies to attract top-tier technical talent, bolstering Go-To-Market team recruitment efforts and maintaining a robust pipeline of high-quality candidates; consistently delivered outstanding candidate experiences across all interactions.
- Employed advanced candidate identification and deep sourcing techniques, incorporating groundbreaking strategies to enhance technical talent acquisition efficacy.
- Provided crucial support to technical recruiters by supplying tailored sourcing lists, performing detailed data extraction, and conducting web mining, which significantly enhanced candidate presentations to stakeholders and hiring managers.
- Conducted a comprehensive assessment of existing sourcing practices, developed strategic improvement proposals, secured leadership approval, and executed solutions to standardize and elevate recruitment operations across the organization.
- Achieved a LinkedIn response rate of 75% and a hiring manager interview-to-final interview ratio of 67%, with a 73% offer acceptance rate; consistently managed eight weekly candidate submissions to hiring managers, following more than 100 targeted outreach efforts.
Office Manager (Executive Assistant)
Zywave
11.2017 - 03.2022
- Orchestrated comprehensive administrative support across multiple departments, including C-Suite, Human Resources, Sales Operations, Finance, and Development/Operations, enhancing organizational efficiency and executive focus.
- Directed logistical operations for the Milwaukee office and seamlessly integrated operations of additional locations acquired through mergers, ensuring consistent business continuity and alignment.
- Led the design and execution of a significant cubicle buildout for the main campus, collaborating with IT, building management, and external contractors to enhance the workplace environment and functionality.
- Implemented and trained staff using Concur for expense and travel management, significantly improving compliance with organizational policies and reducing processing times by 25%.
- Managed executive calendars for the VP and C-suite, coordinating strategic meetings, travel, and special project initiatives, which increased executive productivity and operational smoothness.
- Pioneered operational enhancements that streamlined processes, improved workflows, and elevated client experiences across all business aspects, enabling senior executives to focus on strategic priorities.
- Interim Recruiting Assistance: Developed and executed a targeted recruitment strategy for a new business build resulting in hiring a VP, Director, and multiple product managers. Collaborating closely with Senior level executive and talent acquisition manager.
- Proactively built a sustainable pipeline of potential candidates through strategic outreach and relationship building in executive, professional, and technical spheres.
- Collaborated closely with stakeholders to refine recruiting practices, leading to an improvement in hiring efficiency through adopting data-driven recruitment strategies and tools.
Administrative Assistant (Program Manager)
Milwaukee Rescue Mission
04.2016 - 11.2017
- Provided administrative support to Equip Department and all programs, coordinating across stakeholder groups to provide aftercare programs for men, women, and children involved with the shelter, school, and daycare.
- Spearheaded marketing efforts as Chief of Marketing, increasing community engagement through developing and implementing targeted digital and print materials, social media management, and innovative graphic design strategies.
- Directed developing and managing diverse departmental programs, including youth initiatives, seasonal events, and holiday resources. Supervised a donation distribution unit, optimizing resource allocation and enhancing program effectiveness.
- Guided the creation of a 7-chapter internal policy and procedures manual, standardizing operational guidelines and promoting staff adherence to best practices across the organization.
Administrative Assistant
Krause Funeral Homes
08.2015 - 03.2016
Corporate Customer Service Representative
Steinhafels
01.2010 - 07.2015
Education
HSED - High School Diploma
Moraine Park Technical College
West Bend, WI05.2004
Skills
- SharePoint Power User
- Microsoft Suites
- Google Suites
- Outlook Calendar
- Google Calendar
- Zoom
- Microsoft Teams
- Google Meet
- Global Executive Calendar Management
- Global travel planning and coordination
- Global Expense Management
- Team Project Management
- Travel & Expense Management
- Meeting & Event Coordination
- Executive support
- Administrative Support
Tools And Software
- Microsoft 365
- SharePoint Power User
- Microsoft Suites (Outlook, Word, Excel, PowerPoint)
- Microsoft Teams
- Google Suites
- Salesforce
- NetSuite
- Concur
- Slack
- Asana
- Monday.com
- Zoom
- Google Meet
- AI ChatGPT/Gemini/ROVO
- CRM
- Canva
- Photoshop
- Confluence
- Trello
- Loom
Timeline
Executive Assistant
Atlassian
03.2025 - 10.2025
Executive Assistant to CHRO & Human Resource Leadership
Briggs & Stratton Company
08.2024 - 10.2024
Executive Assistant to CRO & Global Sales Division
Alvaria
03.2023 - 07.2024
Talent Partner
Atlassian Via Talentful Contract
03.2022 - 01.2023
Office Manager (Executive Assistant)
Zywave
11.2017 - 03.2022
Administrative Assistant (Program Manager)
Milwaukee Rescue Mission
04.2016 - 11.2017
Administrative Assistant
Krause Funeral Homes
08.2015 - 03.2016
Corporate Customer Service Representative
Steinhafels
01.2010 - 07.2015
HSED - High School Diploma
Moraine Park Technical College