Summary
Overview
Work History
Education
Skills
Timeline
SoftwareEngineer

Kimberly Vaughn

Cantonment,FL

Summary

Experienced Office Management and Administration Professional with 25 years of experience optimizing productivity, efficiency and service quality across various environments. Highly dependable, ethical and reliable support specialist and leader that blends advanced organizational, technical and business acumen. Works effectively with cross-functional teams in ensuring operational and service excellence. Competent Accounts Receivable Specialist bringing 10 years of experience carrying out all accounts receivable functions in high volume environments. Proficient in tracking payments, resolving billing issues and preparing account statements. Recognized as dedicated professional driven to meet team targets and enhance bottom-line performance. Knowledgeable about preparing invoices, processing payments and pursuing past-due balances. Well-versed in accurately coding different types of bills for clear recordkeeping and tracking. Team-oriented, dependable and performance-driven. Efficient Accounts Receivable Specialist offering 10 years of experience in accounts receivable functions. Excellent knowledge of collection and claims procedures with strong communication skills utilized in resolving customer queries. Skilled in accurately preparing weekly and monthly reports within tight deadlines. Well-qualified financial systems leader offering demonstrated skill and success in managing internal accounting processes, improving controls and strengthening systems for optimal performance. Proficient in all aspects of accounting, including accounts payable and receivable, budget administration and payroll. Gifted in building and leading solid teams to handle high-volume operations with consistency, accuracy and full compliance with regulatory requirements. To seek and maintain full-time position that offers professional challenges utilizing interpersonal skills, excellent time management and problem-solving skills. Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy.

Overview

22
22
years of professional experience
2
2
years of post-secondary education

Work History

Accounts Receivable Specialist

Proclean Restoration
Pensacola, FL
06.2018 - Current
  • Reconciled accounts receivable ledger to verify payments and resolve variances.
  • Identified, researched, and resolved billing variances to maintain system accuracy and currency.
  • Reviewed accounts on monthly basis to assess aging and pursue collection of funds.
  • Submitted cash and check deposits and generated cash receipts to record money received.
  • Prepared and mailed invoices to customers, processed payments, and documented account updates.
  • Contacted clients with past due accounts to formulate payment plans and discuss restructuring options.
  • Negotiated payment arrangements with customers to establish timely receipt of payments.
  • Generated monthly accounts receivable reports to submit developments for management review.
  • Monitored accounts to verify compliance with payment terms and schedules.
  • Followed up overdue payments and payment plans from clients to establish good cash flow.
  • Safeguarded documents of accounts receivable and payments to enable tracking history and maintain accurate records.
  • Utilized Microsoft Excel, QuickBooks and Oracle software to manage invoices and payments.
  • Developed and implemented strategies to improve collection processes and reduce overdue payments.
  • Developed and maintained positive relationships with clients to maximize collections.
  • Compiled budget figures by reviewing past budgets, evaluating estimated income, and assessing expenses.
  • Streamlined daily reporting information entry for efficient record keeping purposes.
  • Reconciled company bank, credit card and line of credit accounts, investigating and resolving discrepancies to keep accounts audit-ready.
  • Supported management by processing invoices and documents with consistent on-time delivery.
  • Managed and responded to correspondence and inquiries from customers and vendors.

Office Manager

S & O Painting
Brandon, MS
03.2014 - 06.2018
  • Established efficient workflow processes, monitored daily productivity and implemented modifications to improve overall effectiveness of personnel and activities.
  • Managed budgets, appointment scheduling, employee and event itineraries and accounts to improve productivity initiatives.
  • Monitored and evaluated personnel performance to complete annual reviews, recommend advancement or address productivity concerns.
  • Oversaw office inventory activities, including ordering and requisitions, stocking and shipment receiving.
  • Maintained computer and physical filing systems.
  • Compared vendor prices and negotiated for optimal savings.

Office Administrator

Metals USA
Pensacola, FL
04.2001 - 03.2014
  • Delivered clerical support by handling range of routine and special requirements.
  • Supported plant manager with proactive correspondence management, document coordination and customer relations.
  • Kept detailed records of supplies and office equipment use to budget and make orders for new supplies.
  • Interacted with customers by phone, email or in-person to provide information.
  • Accomplished smooth project rollouts by delivering technical knowledge to support customers, team members and company managers.
  • Verified salaried and hourly employee time cards to prepare accurate bi-weekly payroll.
  • Reported on daily office activities to help managers stay on top of dynamic conditions and make proactive decisions.
  • Produced high-quality documents, spreadsheets and presentations for internal and customer-facing needs.
  • Tracked office supplies and restocked low items to keep team members on-task and productive.
  • Achieved and maintained top client satisfaction and retention by managing project deliverable accuracy and alignment with specifications.
  • Teamed with leaders across all departments to meet deadlines and establish culture of cross-functional collaboration.
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Coordinated communications, financial processing, registration, recordkeeping and other administrative functions.
  • Maintained open communication with customers to foster positive relations and provide updates on issues.
  • Monitored and tracked performance of employees, identifying and targeting areas in need of improvement and further training.
  • Assisted with coordination and hosting of company events.
  • Kept accounts and records current by actively pursuing error resolutions and independently correcting problems.

Education

Associate of Science - Real Estate Technology

Hinds Community College
Raymond, MS
08.2020 -

Skills

Expense Reportingundefined

Timeline

Associate of Science - Real Estate Technology

Hinds Community College
08.2020 -

Accounts Receivable Specialist

Proclean Restoration
06.2018 - Current

Office Manager

S & O Painting
03.2014 - 06.2018

Office Administrator

Metals USA
04.2001 - 03.2014
Kimberly Vaughn