Overview
Work History
Skills
Availability
Certification
Timeline
Generic

Kimberly Vinoray

Mililani,United States

Overview

14
14
years of professional experience
1
1
Certification

Work History

Human Resource Specialist (Series 0201)

Commander Navy Region Hawaii
Pearl Harbor, United States
01.2024 - Current
  • Company Overview: This is a federal job
  • As a Human Resource Specialist with Navy Region Hawaii, I research, analyze, interpret and apply Human Resource methods, procedures, principals, laws and regulations to advise management on recruitment and placement programs to resolve staffing and/or personnel issues.
  • I execute recruitment, reassignment, and other personnel actions for Navy Region Hawaii.
  • I coordinate Career Fairs where applicants are pre-qualified and offered tentative job offers upon qualification standards to assist the hiring effort's of hard-to fill positions using the Direct Hiring Authority.
  • Provide hiring managers with recruitment strategies to fill mission critical positions within the Region.
  • Review qualification standards and skills needed to complete recruitment checklists and finalize job assessments questionnaires for job postings in USA Jobs.
  • Ensure that position descriptions for each recruitment action are complete and accurate so that packages are ready to be submitted through DCPDS for RPA's for action.
  • Assist hiring managers when requests are made to re-classify position descriptions as needed.
  • Apply classification standards to build new position descriptions for various departments.
  • Utilize USA Staffing to build selectee profiles and track the pre-recruitment process from Tentative Job Offer to Final Job Offer.
  • Oversee Human Resource Assistants with preparing New Hire Orientation packets and ensure that the orientation is delivered to all new employees so they receive all the necessary information required to begin their federal civil service careers.
  • Provide continuous assistance to employees when needed.
  • This is a federal job
  • Supervisor: Cynthia Villanueva (808-386-2997)
  • Okay to contact this Supervisor: Yes

Program Analyst (Series 0343)

Pearl Harbor Naval Shipyard
Pearl Harbor, United States
09.2023 - 01.2024
  • Company Overview: Officer in Charge of Construction (This is a federal job)
  • As a Program Analyst with the Officer in Charge of Construction (OICC) division with the Pearl Harbor Naval Shipyard, I analyze and evaluate construction management data for the P-209, Dry-Dock 5 project.
  • I compile pertinent data using relevant electronic applications such as Facilities Information Systems (FIS) eContratcs, COGNOS, and eProjects and produce reports.
  • I receive and maintain cognizance of approved funds and am responsible for day-to-day management and distribution of labor and non-labor budget for the P-209 and non P-209 projects for upcoming fiscal years.
  • I developed a tracking program for training required for Construction Managers and Engineering Technicians.
  • This is a federal job
  • Supervisor: Daris Cook (808-366-3762)
  • Okay to contact this Supervisor: Yes

Human Resource Specialist (Series 0201)

Commander Navy Region Hawaii
Pearl Harbor, United States
05.2023 - 09.2023
  • Company Overview: This is a federal job
  • As a Human Resource Specialist with Navy Region Hawaii, I research, analyze, interpret and apply Human Resource methods, procedures, principals, laws and regulations to advise management on recruitment and placement programs to resolve staffing and/or personnel issues.
  • I execute recruitment, reassignment, and other personnel actions for Navy Region Hawaii.
  • I coordinate Career Fairs where applicants are pre-qualified and offered tentative job offers upon qualification standards to assist the hiring effort's of hard-to fill positions using the Direct Hiring Authority.
  • Provide hiring managers with recruitment strategies to fill mission critical positions within the Region.
  • Review qualification standards and skills needed to complete recruitment checklists and finalize job assessments questionnaires for job postings in USA Jobs.
  • Ensure that position descriptions for each recruitment action are complete and accurate so that packages are ready to be submitted through DCPDS for RPA's for action.
  • Assist hiring managers when requests are made to re-classify position descriptions as needed.
  • Apply classification standards to build new position descriptions for various departments.
  • Utilize USA Staffing to build selectee profiles and track the pre-recruitment process from Tentative Job Offer to Final Job Offer.
  • Oversee Human Resource Assistants with preparing New Hire Orientation packets and ensure that the orientation is delivered to all new employees so they receive all the necessary information required to begin their federal civil service careers.
  • Provide continuous assistance to employees when needed.
  • This is a federal job
  • Supervisor: Jonlyn Reyes (808-471-0225)
  • Okay to contact this Supervisor: Yes

Program Analyst (Series 0343)

Commander Navy Region Hawaii
Pearl Harbor, United States
12.2021 - 05.2023
  • Company Overview: This is a federal job
  • As a Program Analyst with the Assistant Regional Engineers (ARE) Office, I provide management support services to the programs within the ARE by reviewing all supporting documents presented by Naval Facilities Engineering Command, Hawaii (NAVFAC Hawaii) to request funding for projects that support shore facilities sustainment (ST), Repair and Maintenance (RM) capital improvement projects and base operating support services to include transportation (TR), utilities (UT) and Fuels (FL) for Joint Base Pearl Harbor Hickam the Pacific Missile Range Facility and other Navy activities that are located on other DoD property that fall under Navy Region Hawaii.
  • Duties include generating Level I fund document requests in the Commander Navy Installations Command (CNIC) Command Financial Management System (CFMS) to include verification of Key Supporting Documents (KDS’s) (DD1391s, DASN Approvals, NAVFAC funding request, Authority to Advertise, ACQR etc) for for accuracy.
  • The fund requests are required in CFMS for approval up the N4 (Asisstant Regional Engineer) and N8 (Comptroller) chain of command for for release of funds for contract execution.
  • In support of the Fuel program I review and certify invoices and track the execution as it compares to the fiscal year control.
  • For the Utilities program, I submit requests for incremental funding for electricity, water, and sewer and make sure that we can continue to fund through the remainder of the fiscal year.
  • Responsible for tracking each project until 100% execution is achieved by close of each fiscal year.
  • I am the Government Purchase Cardholder and with that responsibility I receive purchase requests and research quotes from various vendors and ensure that all purchases are acquired following all guidance.
  • I also ensure that purchase are coded correctly and posted to the correct Financial Pointer Information.
  • I maintain the department leave calendar.
  • I am also an alternate in the Regional Operations Center (ROC) and am required to be current on all required training through FEMA.
  • I am a representative required to report to the ROC in emergency situations as well as severe weather instances in support of the Assistant Regional Engineers Office.
  • I support the Region Environmental program as requested.
  • This is a federal job
  • Supervisor: Paulette Ujimori (808-781-1187)
  • Okay to contact this Supervisor: Yes

Financial Management Analyst (Series 0501)

Commander Navy Region Hawaii
Pearl Harbor, United States
03.2019 - 12.2021
  • Company Overview: This is a federal job
  • As an analyst in the Budget and Labor Division in the Comptroller’s office, I perform specialized work involving administrative tasks in connection with accounting systems associated with the management and control of funds: tracking and control of funds for specific programs pertaining to payroll, cash control and benefit systems.
  • At Fiscal year start up, my responsibility is to create a labor budget for each program within Navy Region Hawaii using the financial controls that are given by CNIC, and statistical data from prior fiscal years as well as real time data.
  • I am able to anticipate shortfalls and excess of funds and make suggestions to programs.
  • I am responsible for collecting data using various reporting programs such as SLDCADA (Standard Labor Data Collection and Distribution Application), SMARTS (SABRS Management Analytical Retrieval Tools System), HR Links and CFMS (Central Financial Management System) to compile a monthly report for the LEV (Labor Execution Validation) Review that I present orally to the Executive Director and deputies from each program in the Region.
  • This monthly review provides the current execution rate of labor funds for each program as compared to the start of the fiscal year estimate and the previous fiscal year execution.
  • Factoring in separations, new hire costs, awards and promotions, this report allows me to also monitor overtime used by each programs so that we are able to track and control over spending on labor dollars.
  • I am able to make suggestions to program leaders on postponing hiring actions and/or moving non-labor funds to cover labor funds that would be beneficial to their programs.
  • As a representative of the Labor division, I am the administrator for SLDCADA and this entails ensuring that each employee and new hire has the correct FIP (Financial Information Pointer) in their profile so that their wages and fringe benefits are being charged to the correct program budget.
  • Running reports at the end of each pay period to monitor time and attendance has been entered correctly and each time card has been verified by the employee and certified by the supervisors.
  • Also monitoring OT/CT (Overtime/Comp Time) and notifying supervisors when employees are reaching their carryover limits.
  • I work closely with Manpower to ensure that we have the required billets for recruiting new positions.
  • Using DCPDS (Defense Civilian Personnel Data System), I prepare requests for personnel actions for recruitments, promotions, separation and etc.
  • I review the requests to ensure completeness, accuracy and that all required documents are attached and route for further processing.
  • I am able to provide guidance regarding leave usage and what types of leave are available to each employee.
  • I participate in weekly data calls with CNIC to provide input on CNRH's labor execution status and any deltas that may exist.
  • I work closely with Human Resources on a daily basis to provide estimates for open recruitment actions.
  • I receive the active and pending recruitment report from Staffing and compile an estimate for each position using a formula that includes fringe benefits and anticipated WGI's.
  • Using the estimates, program are then able to present their position to the PMB (Personnel Management Board) for approval.
  • This is a federal job
  • Supervisor: Laurie Nakama (808 473 1884)
  • Okay to contact this Supervisor: Yes

Financial Management Analyst (Series 0501)

Commander Navy Region Hawaii
Pearl Harbor, United States
11.2017 - 03.2019
  • Company Overview: This is a federal job
  • As a Financial Management Analyst for Navy Region Hawaii in the Accounting department I am responsible for running weekly fund status reports that are used to track the reimbursable accounts that the government is involved in executing.
  • From the reports I research Unmatched Disbursements and take action to correct them.
  • Monitor execution rates of various reimbursable contract to ensure that Programs are spending their funding in a timely matter.
  • Accounting systems used are CFMS and SABRS.
  • In my program I am also responsible for creating RPA’s in ORACLE for recruitment, promotion and separation actions.
  • I am able to determine the appropriate RPA information required for the notepad and the required documentation that needs to be attached to each.
  • Then forward them for action to Human Resources for processing.
  • This is a federal job
  • Supervisor: Andrea McComas (850 867 9621)
  • Okay to contact this Supervisor: Yes

Human Resources Assistant

Office of Hawaiian Affairs
Honolulu, United States
02.2017 - 11.2017
  • Provide administrative support to the Human Resources team.
  • I am responsible for all recruitment and placement, classification and compensation determination based on the State of Hawaii’s SR rating.
  • Post vacancies on various job engines by using position descriptions.
  • Review and select qualified applicants for continuation with recruitment process.
  • I input and monitor personnel data in the Oracle Human Resources Management System (HRMS) and in the Oracle Time and Labor (OTL).
  • I advise employees on benefit programs and process forms for open enrollment or changes to plans and other similar programs.
  • I coordinate and keep track of the companies training program which entails registering departments for training programs and track their completion of each training completed.
  • I assist in the development, monitoring and evaluation of OHA’s personnel training budget for each department in conjunction with the Human Resources Manager and Budget Analyst.
  • Create Purchase Requisitions to submit to the Procurement office when services are needed by the organization.
  • Check the accuracy and adequacy of budget justification data submitted in support of budget estimates.
  • Provide information/assistance about the program budget when necessary.
  • Working side by side with Procurement to obtain Purchase Orders and track balances when funds are disbursed through Oracle.
  • Reconcile p-card statements for each department cardholder.
  • Supervisor: Edwina Pine (808 594 1835)
  • Okay to contact this Supervisor: Yes

Human Resources Assistant

Dynamic Planning and Response
Honolulu, United States
09.2015 - 01.2017
  • As a contractor in the Human Resources office for the Commander Navy Hawaii Region at JBPHH with the Department of Defense.
  • I perform a variety of technical and support duties in all phases of Human Resources to include classification, recruitment, staffing, employee benefits, labor and employee relations, EEO and training.
  • Some typical duties include reviewing position descriptions for completeness and providing basic guidance, advice and assistance to supervisors/managers; assist with preparing recruitment packages; conducting new employee orientation, explaining benefits options and entitlements, etc.; with the information from position descriptions, compose tentative job offers.
  • Process and documents ratings of record; assist with processing EEO complaints, reports, obtaining background data, and collecting information; processes requests for training, assist employees and supervisors with identifying training.
  • Utilize various personnel and manpower databases to generate reports that respond to the needs of specialists, supervisors, functional officials or officials from serviced activities.
  • Also uses the capabilities of computer software such as PowerPoint, Excel.
  • Coordinate pre-employment requirements such as drug testing, physical exams and obtaining security clearance.
  • I prepare recruitment packages and conduct Onboarding/New Hire orientation for all new hires.
  • Assist with generating Requests for Personnel Actions.
  • I utilize various personnel manpower databases such as TWMS, DCPDS, HR Links and Onboarding Manager to generate reports and complete staffing tasks.
  • Prepare and maintain databases to track all recruiting and staffing actions.
  • I gather information on needed supplies to put GPC's in on the G2 website to place orders and track the progress of each GPC.
  • Supervisor: Chels Chae (808-722-5940)
  • Okay to contact this Supervisor: Yes

Human Resources Assistant

Wakelight Technologies
Honolulu, United States
09.2014 - 09.2015
  • As a contractor in the Human Resources office for the Commander Navy Hawaii Region at JBPHH with the Department of Defense.
  • I perform a variety of technical and support duties in all phases of Human Resources to include classification, recruitment, staffing, employee benefits, labor and employee relations, EEO and training.
  • Some typical duties include reviewing position descriptions for completeness and providing basic guidance, advice and assistance to supervisors/managers; assist with preparing recruitment packages; conducting new employee orientation, explaining benefits options and entitlements, etc.; with the information from position descriptions, compose tentative job offers.
  • Process and documents ratings of record; assist with processing EEO complaints, reports, obtaining background data, and collecting information; processes requests for training, assist employees and supervisors with identifying training.
  • Utilize various personnel and manpower databases to generate reports that respond to the needs of specialists, supervisors, functional officials or officials from serviced activities.
  • Also uses the capabilities of computer software such as PowerPoint, Excel.
  • Coordinate pre-employment requirements such as drug testing, physical exams and obtaining security clearance.
  • I prepare recruitment packages and conduct Onboarding/New Hire orientation for all new hires.
  • Assist with generating Requests for Personnel Actions.
  • I utilize various personnel manpower databases such as TWMS, DCPDS, HR Links and Onboarding Manager to generate reports and complete staffing tasks.
  • Prepare and maintain databases to track all recruiting and staffing actions.
  • I gather information on needed supplies to put GPC's in on the G2 website to place orders and track the progress of each GPC.
  • Supervisor: Donald Hess (808-836-9253)
  • Okay to contact this Supervisor: Yes

Human Resources Specialist

7-11 Hawaii
Honolulu, United States
02.2014 - 07.2014
  • As a Human Resources Specialist I am responsible for screening applicants for various positions by interviewing.
  • As a part of the recruitment and retention team I hold on site hiring events at various stores on a weekly basis in order to give applicants who are unable to travel to our career center the chance to go through the application and interviewing process.
  • I on board new hires through Day Force HPW by Ceridian.
  • Enrolling employees for medical benefits.
  • Process TDI and Workers Compensation claims.
  • Complete terminations which includes completing Cobra notices and sending them out in a timely manner.
  • Process biweekly payroll through Ceridian Day force.
  • I am in charge of our company’s safety program.
  • I create a monthly theme and put together a lesson plan and poster for each store.

Human Resources Assistant

Island Air
Honolulu, United States
11.2012 - 02.2014
  • I provide administrative support to the Human Resources department.
  • As an administrator my duties include everything in the full cycle of the employment process.
  • Starting from preparing new hire packets and processing all documents that are completed for the candidate to start employment.
  • I prepare all items needed for New Hire orientation and participate in the orientation.
  • I process enrollment, terminations, and modifications to employee medical benefits.
  • I facilitate the FMLA/HFLA process by ensuring that the employee has all required documents and that they are completed correctly.
  • Using the EZLabor program I calculate employee hours and create approval or denial letters.
  • Track all employees on FMLA/HFLA on a spreadsheet to ensure that they do not go over their approved amount.
  • I am in charge of the company ID process.
  • I print and issue all company ID’s using ID Media software.
  • I keep track of employee’s date of birth to ensure that they are issued their company ID before expiration date.
  • I am in charge of the company Pass Bureau.
  • I research fares for ID90, ZED and service charge fares for employee travel.
  • Write out tickets and process charges.
  • I maintain the employee perfect pass and anniversary pass program.
  • Pulling reports from Report Smith.
  • I coordinate training for our employees.
  • Keep track of vacation requests and leave requests for employees.
  • I provide employees any information they may request about their employment, benefits according the specific Collective Bargaining Agreements.
  • When the termination process needs to be facilitated, I ensure that all necessary documents are provided to the employee and secure all company items at their time of exit.
  • In the Human Resources department we must maintain the highest level of confidentiality.

Human Resources Assistant

Tropic Fish Hawaii LLC
Honolulu, United States
09.2011 - 11.2012
  • My duties were to process all new hire paperwork and conducting new hire orientation.
  • I gave each employee a summary of their job duties and provide them with the necessary tools and information they need to perform their position.
  • I provide them with information regarding their employee benefits and complete the enrollment process.
  • I kept track of employee attendance and leave requests and records.
  • I maintained relationships with outside vendors such as Credit Unions and AFLAC and scheduled benefits summary sessions for employees to attend.
  • I also assisted with the sales department with taking orders and ensuring that they are processed and delivered to customers to ensure their complete satisfaction.
  • Supervisor: Shanw Tanoue (808-591-2936)
  • Okay to contact this Supervisor: Yes

Administrative Assistant

State of Hawaii Department of Labor
Honolulu, United States
01.2011 - 09.2011
  • My duties included providing unemployment appeals process information to clients via the telephone and or personal office contact.
  • Greet and check in clients for their hearings.
  • Ensure that all necessary documents are in order and compiled for attorneys.
  • Prepare hearing notices and mailing out decision notices.
  • Supervisor: Pamela Toguchi (808-586-8613)
  • Okay to contact this Supervisor: Yes

Skills

  • Recruitment strategies
  • Employee onboarding
  • Position classification
  • USA Staffing
  • Personnel actions
  • Federal regulations
  • Employee training
  • Effective communication
  • Team collaboration
  • Customer service
  • New hire onboarding
  • New hire orientation
  • Job description development
  • Pre-employment screening
  • Staffing management
  • Professionalism

Availability

Permanent, Full-time

Certification

  • Basic Staffing & Placement
  • Qualification Analysis
  • Pay Setting
  • Basic Classification
  • Position Management
  • Financial Management Certification Level 1 & 2

Timeline

Human Resource Specialist (Series 0201)

Commander Navy Region Hawaii
01.2024 - Current

Program Analyst (Series 0343)

Pearl Harbor Naval Shipyard
09.2023 - 01.2024

Human Resource Specialist (Series 0201)

Commander Navy Region Hawaii
05.2023 - 09.2023

Program Analyst (Series 0343)

Commander Navy Region Hawaii
12.2021 - 05.2023

Financial Management Analyst (Series 0501)

Commander Navy Region Hawaii
03.2019 - 12.2021

Financial Management Analyst (Series 0501)

Commander Navy Region Hawaii
11.2017 - 03.2019

Human Resources Assistant

Office of Hawaiian Affairs
02.2017 - 11.2017

Human Resources Assistant

Dynamic Planning and Response
09.2015 - 01.2017

Human Resources Assistant

Wakelight Technologies
09.2014 - 09.2015

Human Resources Specialist

7-11 Hawaii
02.2014 - 07.2014

Human Resources Assistant

Island Air
11.2012 - 02.2014

Human Resources Assistant

Tropic Fish Hawaii LLC
09.2011 - 11.2012

Administrative Assistant

State of Hawaii Department of Labor
01.2011 - 09.2011

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Kimberly Vinoray