Kimberly Wertley
Executive Assistant
Wyomissing,US
Overview
17
17
years of professional experience
4
4
years of post-secondary education
Work History
Technical Inspector /Maintenance Supervisor
US Army National Guard
Washington, DC
04.2015 - Current
- Inspected and examined materials and finished parts and products for defects and wear to verify conformance with blueprints, diagrams, and template specifications.
- Improved quality assurance procedures to minimize errors and increase effectiveness of inspections.
- Maintained up-to-date inspection and audit records for improved reporting and analysis.
- Assessed safety and compliance concerns through diligent buildings, rooms and equipment inspections.
- Upheld codes and regulations governing materials, processes, and procedures.
- Prepared reports detailing findings of inspections, investigations, and tests..
- Led audit and inspection schedules for staff and contractors, meeting strict deadlines.
- Set policies governing inspecting, testing and compliance operations.
- Educated staff on safety and quality improvement strategies to uplift standards.
- Resolved staff member conflicts, actively listening to concerns and finding appropriate middle ground.
- Onboarded new employees with training and new hire documentation.
- Cross-trained existing employees to maximize team agility and performance.
- Maintained compliance with company policies, objectives, and communication goals.
- Evaluated employee performance and coached and trained to improve weak areas.
- Created successful work schedules for each team member to maintain deadlines and fully staff shifts.
- Paid close attention to guidelines, specifications, and detailed instructions to continuously adhere to strict operational and maintenance regulations..
Executive Assistant
Administration On Children, Youth And Families
Washington, DC
05.2015 - 08.2017
- Served as direct support and liaison for ACYF, Associate Commissioner, and Deputy Association Commissioner with regards to day-to-day executive functions and standard operations of Associate Commissioner's Office and Family and Youth Services Bureau including central and regional staff members.
- Served as active participant in Administration on Children Youth and Families (ACYF) and Family, Youth Services Bureau (FYSYB) policy setting, my responsibilities include working with Chief Deputies and Senior Policy Advisors coordinating official approval and review of ACYF and FYSB policies and regulations such as regulations for Runaway and Homeless Youth Act and Family Violence Prevention and Services Act.
- Handled confidential and sensitive information with discretion and tact.
- Serving as space manager and liaison for ACYF's and FYSB's meeting and logistical needs which includes scheduling, planning, and implementation of events and meetings as well as ensuring proper reservations for information technology, audio visual equipment, and other forms of digital/video communications.
- Produced accurate office files, updated spreadsheets, and crafted presentations to support executives and boost team productivity.
- Documented and distributed meeting notes to identify, analyze, and improve workflows.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Handled scheduling for executive's calendar and prepared meeting agenda and materials.
- Seamlessly interacted with colleagues to plan and complete special projects.
- Coordinated complex annual meeting involving multiple presenters, high number of global attendees and robust budget encompassing livestream production, remote location arrangements and senior executive accommodations.
- Gathered documents, data and formulated analytics to prepare issues for discussion and reports for review.
- Wrote and enforced administrative procedure plans to reduce errors and prevent process delays.
- Implemented updated policies and practices for organization and monitored effect.
- Scheduled appointments and handled calenders for senior leadership.
- Coordinated and booked airfare, hotel and ground transportation and prepared itinerary to facilitate successful trips.
Administrative Assistant
General Dynamics Mission Systems
Fair Lakes Circle, VA
02.2014 - 02.2015
- Provided executive administrative level support to Acting Vice President General Manager, 2 directors, and 10 managers.
- Scheduled weekly and quarterly program reviews and corresponding sales reports, developed program budgets, processed travel invoices, developed marketing materials, and coordinated meeting presentations and WebEx meeting information to team members
- Supported and engaged in procedures programs, projects and practices behind General Dynamics Mission Systems culture and strategy, and complied with all policies.
- Supported efficient meetings by organizing spaces and materials, documenting discussions, and distributing meeting notes.
- Scheduled travel on Commercial and Corporate Jet for Senior Executive Leadership as well as corresponding travel reports in Concur system.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
International Administrative Assistant/Human Resources Specialist
General Dynamics Land Systems
Joint Base Lewis McChord, WA
05.2006 - 02.2014
- Served as Human Resources liaison in Doha, Qatar for 12 months that consisted of managing employee relations, benefits, award programs, recruitment and placement, coordinating interviews, reviewing candidate criteria, coordinating employee transfers and exit interviews, and developing and delivering training programs to management and staff on issues such as sexual harassment and hostile work environment.
- Assisted with negotiations for new lodging facilities, security for lodging and leased vehicles for US Expatriate and foreign local national employees. Worked with international sponsor to solve any employee issues that arise overseas, such as traffic tickets, accidents and lodging complaints.
- Processed international travel through Concur and accompanying expense reports for over 100 personnel.
- Oversaw and managed hiring process and assisted human resources.
- Partnered with senior leadership to establish and develop corporate and HR policies and procedures.
- Briefed job applicants regarding responsibilities, benefits and schedules to provide information regarding job specifications and logistics.
- Maintained personnel records and statistical data to establish accuracy and compliance with applicable regulations.
- Resolved employee complaints and grievances successfully through mediation and collaboration.
- Fielded employee inquiries related to insurance, pension plan, vacation, sick leave and employee assistance.
- Monitored employee attendance and performance, addressing issues in accordance with company policies and procedures.
- Assisted with writing job postings and job descriptions for boards.
- Created and delivered HR training sessions to staff, managers and executives.
- Improved organizational filing systems for confidential employee records, resulting in improved accessibility and efficiency.
- Developed and monitored employee recognition programs.
Education
Bachelor of Science - Human Resources
University of Maryland Global Campus
Washington DC 03.2020 - Current
Skills
SharePointundefined
Timeline
Bachelor of Science - Human Resources
University of Maryland Global Campus
03.2020 - Current
Executive Assistant
Administration On Children, Youth And Families
05.2015 - 08.2017
Technical Inspector /Maintenance Supervisor
US Army National Guard
04.2015 - Current
Administrative Assistant
General Dynamics Mission Systems
02.2014 - 02.2015
International Administrative Assistant/Human Resources Specialist
General Dynamics Land Systems
05.2006 - 02.2014
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