Kimberly Wilson
Moncks Corner,S.C
Summary
Executive Assistant and Coordinator professional with over 18 years of administrative and customer service experience. I’m experienced in performing a variety of administrative tasks including managing calendars for over 20+ Executive Directors and VPs (domestic and International). Skilled in programs such as: OurDay, Oracle, Microsoft Outlook, Word, Excel, PowerPoint, Oracle, EPIC, AS400, Boxcar, Ariba, SAP Concur Expense, SharePoint, Adobe, and Salesforce Service Cloud. My unique and diverse experience includes processing sensitive and confidential information. It also includes being a liaison between staff members, executives, and other members on the leadership team. Finally, I have received public recognition quarterly and a yearly award for my stellar work ethic and outstanding professionalism.
Overview
15
15
years of professional experience
Work History
Administrative Coordinator I
Medical University Of South Carolina
03.2024 - Current
- Assisted management with special projects to complete all tasks by deadlines.
- Prepared high-quality presentations that effectively conveyed complex information in an easily digestible format for stakeholders.
- Implemented innovative solutions to overcome common workflow challenges faced by the administrative team.
- Created and maintained detailed records of office expenses to accurately predict future budget requirements.
- Developed strong working relationships with vendors, negotiating favorable contract terms while ensuring timely delivery of goods or services.
- Organized successful events by overseeing logistics, managing vendors, and coordinating promotional efforts.
- Reduced expenses by monitoring budgets, tracking expenditures, and identifying cost-saving opportunities.
- Supported project management efforts by tracking deadlines, maintaining documentation, and communicating progress updates to stakeholders.
- Provided exceptional administrative support to executive staff members through meticulous organization skills and attention to detail.
- Managed calendars, scheduled appointments, and coordinated travel arrangements for senior staff members.
- Collaborated closely with department heads for strategic planning purposes while ensuring their alignment with overall organizational goals.
- Proactively identified opportunities for improving administrative processes, implementing changes that led to increased efficiency and effectiveness.
- Managed and maintained electronic and paper-based filing systems to keep essential documents and information easily accessible and organized.
Legal Executive Assistant
Astellas/Kelly Services
01.2022 - 05.2023
- Assisting over 20 Executive Directors, Attorneys and VPs in the Legal department with scheduling meetings, supporting, and planning catering events
- Use Ariba which is an integrated system that houses SAP Concur, which I use to create and reconcile expense reports and make travel arrangements
- Used Ariba to order supplies for the execs I support (from Amazon Hoffman Technologies)
- Used SharePoint to share documents, post and share their social media content between other executives in other countries
- Maintain and create PowerPoint decks for the execs I currently support for meetings
- Providing UPS labels
- Assisting with the entire off-boarding process of employees who are leaving the company
- Assisting with Contracts and invoices in ONIT
- Ordering office supplies and assisting with monthly reports, as requested
- Uploading documents and contracts into DocuSign for signatures.
Executive Assistant/Supervisor
Palmetto Behavioral Health
09.2021 - 12.2021
- Maintained CEO, CFO, CNO and other upper-level management with calendar management via Microsoft Outlook (Teams)
- Arranged meetings and prepared complex correspondence, presentations and special projects and reports on behalf of the CEO and other Board members
- Established relationships on behalf of the CEO and other managers, local state and national constituents
- Ensured the matters are handled in accordance with the CEO’s needs and hospital policies
- Supervised all front desk staff and made sure shifts were staffed daily
- Conducted employee evaluations and gave advised how they should improve work performance
- Distributed updated documents and policies throughout the facility
- Arranged company lunches, updated employee boards daily.
Executive Assistant/Administrative Scheduler
Office Teams
01.2020 - 01.2021
- Delivered exceptional administrative and operational support, overseeing patient schedules and medical records
- Ensured confidentiality of all medical records and data was accurate
- Maintained security and telecommunications system
- Updated patients’ demographics via Greenway (EMR) system
- Evaluated medical information and physicians’ templates in a client tracking system with 100% accuracy and data integrity.
Secretary
Medical University of SC
05.2009 - 05.2019
- Delivered exceptional administrative and operational support, overseeing patient’s schedules and medical records
- Ensured confidentiality of all medical records were accurate and updated
- Conducted admissions with family members confirming that they understood protocols and consent documentations
- Answered switchboard with up to 60+ phone calls daily
- Troubleshooted office equipment daily and routed issues to appropriate staff members
- Electronically filed documents
- Trained new hires in HIPPA laws and guidelines
- Used Epic (Software System) to schedule appointments, keep patient’s demographics, allergies, and other pertinent information
- Epic is also used for bed board management and admissions
- Used Word to create forms and update policy templates
- Used Adobe for formatting business cards and newsletter templates.
Education
Bachelor Of Science - Project Management
Charleston Southern University
Charleston, SCAssociate of Science - Science And Arts
Trident Technical College
North Charleston, SC05.2019
High School Diploma -
Living Heritage Academy
Lewisville, TX01.2001
Skills
- Attention to Detail
- Data Entry
- Time Management
- File Organization
- Calendar Management
- Data Collection
- Office inventory management
- Scheduling appointments
- Project Management
- Project Support
- Travel arrangements coordination
- Workload Management
- Managing office supply inventory
- Office Equipment Maintenance
- Presentation Preparation
- Schedule Management
- Processing Expense Reports
Certificationstrainings
Penn Foster | Executive Administrative Apprenticeship
Mainskillsexpertise
- Executive Assistant to C-Suite & VPs
- Excel, PowerPoint, Word
- Purchase Orders, Quotes, & Estimates
- Calendar Maintenance
- Meeting Coordination
- SAP Concur Expense
- Oracle
- Ariba
Awards
Secretary of the year 2018 (Medical University of South Carolina)
Timeline
Administrative Coordinator I
Medical University Of South Carolina
03.2024 - Current
Legal Executive Assistant
Astellas/Kelly Services
01.2022 - 05.2023
Executive Assistant/Supervisor
Palmetto Behavioral Health
09.2021 - 12.2021
Executive Assistant/Administrative Scheduler
Office Teams
01.2020 - 01.2021
Secretary
Medical University of SC
05.2009 - 05.2019
Bachelor Of Science - Project Management
Charleston Southern University
Associate of Science - Science And Arts
Trident Technical College
High School Diploma -
Living Heritage Academy
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