KIMBERLY A. DAVIS
North Plainfield,NJ
Summary
Seasoned Financial Management professional with proven expertise in accounting processes, contract management, project analysis. Knowledgeable about AP/AR, contract administration, budgeting and all other aspects of successful financial operations. Talented team builder with expertise to develop and maintain consistent, accurate and legal accounting structures. Proficient software knowledge and application in Oracle – Horizon, Microsoft office, Word, Excel, PowerPoint. Also proficient in client software such as E-BUILDER – NJDOT, ARIBA-AMTRAK, ACPP NEW JERSEY TRANSIT AND ECMS-PENNDOT. Proficient in preparing financial statements, monitoring controls and completing closings. Highly detail-oriented, proactive and diligent. Adept at working effectively unsupervised and quickly mastering new skills.
Overview
23
23
years of professional experience
1
1
Certification
Work History
Sr. Project Financial Analysis
WSP USA INC.
Morristown, NJ
02.2008 - Current
- Responsible for a projects lifecycle for over 70 projects totaling over $15million by from creating the project setup, to project budgets, validating invoicing, reconciling overall project payables and receivables to project close-outs
- Monitor and analyze revenue and unbilled balances to ensure proper revenue profit/loss recognition, labor breakage, cost trending and any needed analysis for successful project performance
- Generate and track change orders and other contractual modifications affecting budget and schedule.
- Reviews sub-consultant invoices, create sub-consultant purchase orders; ensure timely payments to sub-consultants especially for DBE/WBE/SBE; reconcile any discrepancies of sub-consultant invoices with the firm
- Work with finance teams - GBS PAs, accounts payable, accounts receivable, and management for execution of project work
- Attend project-related meetings to inform the project team of projects financial status, problems and follow up on previously identified action itemsEnsure billers are following based on contract specifics the invoice requirements - including timely preparation, formatting, and distribution
- Assist other project accountants and/ new project accountants as needed, with training on internal accounting systems, reviewing and providing input on project related issues
- Maintain accurate project information in files, folders and record project performance on various reports request by management such as DSO Report, CIMS report, Project closeout reports, etc
- Analyzed customer requirements and designed strategies to meet their needs within given constraints.
- Reviewed documents related to projects such as contracts, proposals, statements of work., ensuring accuracy and completeness prior to submission.
- Built and established strong partnerships with teams, vendors and contractors.
- Provide financial and project team support to multiple Project Managers across various Business Lines
Supervisor/ Project Administrator III
WSP USA INC.
Newark, NJ
06.2008 - 01.2011
- Directed and supervised team of 4 employees in daily operations.
- Maintained accurate records of employee performance, attendance, leave requests, and disciplinary actions.
- Tracked progress on projects and provided timely feedback to staff members.
- Reviewed contracts for new projects to ensure compliance within the contract agreement
- Assisted project managers in preparation of contract agreements, budgeting, fees, retainage or disallowance withholdings, invoice preparation, etc
- Rectified client /vendor issues such as invoice resubmissions, payments, contract agreements, and budgeting information
- Analyzed project costs and provide project mangers with status of projects in regard to cost overruns, cost-to-complete, etc
- Prepared monthly reports consisting of period ending invoice variance, unbilled status, modification status, etc
- Reconciled error/unapplied account monthly with adjustments to general ledger.
Supervisor/ Sr. Contract Administrator
Louis Berger Group, Inc.
Florham Park, NJ
01.2001 - 01.2008
- Managed projects for one of the largest divisions within the company – Environmental/Civil Planning/Structural/Engineering
- Directed and supervised a staff 10 employees on daily assignments, training and other duties
- Reviewed and evaluated contracts for accuracy, completeness and compliance with applicable laws and regulations.
- Assisted project managers in preparation of contract agreements, budgeting, fees, retainage withholdings, invoice preparation, etc
- Resolved client /vendor issues; review client invoices assured timely client payments
- Determined monthly revenue, analyzed project costs, and provided estimate cost to complete for various divisions
- Prepared monthly status reports, profit and loss statements, weekly cash projections and attend meetings with VPs, controller and project managers on divisional progress
- Reconciled error/unapplied account monthly with adjustments to general ledger and posted daily cash applications for payments received from clients; reconciled domestic and international bank accounts
- Prepared over 100 invoices monthly for various divisions internally and externally clients
Education
BS in Management - Human Resources Management
Kaplan University
Davenport, IA01-2009
AOS in Business Administration - Accounting
Central City Business Institute
Syracuse, NY01-1988
Skills
- Financial Administration
- Document Management
- Customer Relations
- Project development and lifecycle
- Project Analysis
- Reliability
- Time Management
- Organizational Skills
- Team Collaboration
- Problem-solving abilities
Certification
- How to Communicate with Tact and Professionalism/Excelling as Manager and Supervisor
- Leadership & Supervisory Skills for Women
References
References will be furnished upon request
Timeline
Supervisor/ Project Administrator III
WSP USA INC.
06.2008 - 01.2011
Sr. Project Financial Analysis
WSP USA INC.
02.2008 - Current
Supervisor/ Sr. Contract Administrator
Louis Berger Group, Inc.
01.2001 - 01.2008
BS in Management - Human Resources Management
Kaplan University
AOS in Business Administration - Accounting
Central City Business Institute
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