KIMBERLY D. WILLIAMS
Houston,TX
Summary
Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
Overview
24
24
years of professional experience
Work History
Front Desk Office Assistant
Houston Metropolitan Dance Center
05.2023 - Current
- Greet guests at front desk and engaged in pleasant conversations while managing check-in process.
- Collect studio payments, process transactions and updated relevant records through various software.
- Answer and manage incoming and outgoing calls while recording accurate messages for distribution to office staff.
- Assist with billing discrepancies promptly with thorough attention to detail, fostering trust between clients and the organization.
- Assist with using QuickBooks and Excel to produce monthly invoices, reports, and other deliverables.
- Serve as a reliable point of contact for clients seeking information about company services offered.
- Resolve customer issues quickly and notify supervisor immediately when problems escalate.
- Initiated system for tracking office supplies, leading to more efficient inventory management.
- Maintain up-to-date knowledge of company policies and procedures, enabling prompt responses to inquiries from both colleagues and clients.
Accounts Payable Accounting Specialist
Houston Community College System
11.2000 - 06.2024
- Oversaw and coordinated training session of personnel to utilize Direct Payment online portal, making sure each individual is adhering to policy and procedures when inputting invoices into PeopleSoft system for Accounts Payable.
- Oversaw and coordinated training to Accounts Payable team on how to analyze Payroll Requisitions for processing.
- Conducted comprehensive review and analyzed vendor information, to include name, date of invoice, remittance address, approval workflows, budget information through Direct Pay online portal.
- Monitored policy, procedures and expenditures in collaboration with system-wide personnel to ensure that all expenditures for Accounts Payable are in full compliance with Procurement Operations guidelines.
- Maintained good working relationships with vendors and resolve disputes.
- Reviewed invoices for appropriate documentation and approval prior to processing.
- Entered timely payments for all invoices, and uploaded invoices into accounting software.
- Analyzed workflow processes.
- Maintained invoice copies, purchase orders and approvals.
- Researched and resolved invoice discrepancies and issues.
- Communicated with vendors regarding payment status, invoice requests and inquiries as needed.
- Uploaded check copies to vouchers for auditing purposes.
- Performed general administrative duties such as ordering goods and services using Procurement Credit Card and or create Requisitions for Purchase Orders.
- Initiated stop payment upon request.
- Collaborated with procurement team to resolve discrepancies between purchase orders, vendor addresses, statements, credits and payment of invoices received.
- Submitted monthly audit invoice findings to accounting manager.
- Reviewed invoices for year-end close activities by ensuring all outstanding payables were accurately recorded and prepare manual and system accruals.
- Reached out to vendors and customers to verify information and follow up on client issues.
- Contributed to year-end closing process by ensuring all outstanding payables were accurately recorded and settled promptly.
- Matched purchase orders with invoices and recorded necessary information.
Education
No Degree - 6 Hours of Accounting
Houston Community College
Houston, TX05.1995
Skills
- Excellent written and verbal communications skills
- Teamwork
- Microsoft Office Suite (Excel, Word, PowerPoint, and PeopleSoft v9)
- Basic knowledge of Accounting Principles
- Operate office equipment, such as computer, copier, scanning, and calculator
- Invoice Processing
- Attention to details
- Time Management
- Month-end closing
Timeline
Front Desk Office Assistant
Houston Metropolitan Dance Center
05.2023 - Current
Accounts Payable Accounting Specialist
Houston Community College System
11.2000 - 06.2024
No Degree - 6 Hours of Accounting
Houston Community College
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