Kimberly F Jenkins
Crest Hill,IL
Summary
Accomplished professional Executive Assistant with over 20 years of experience supporting senior level executives. Driven and highly-motivated, as well as fostering a positive work culture. An expert in administrative skills and procedures in a fast-paced environment while utilizing excellent communication and time management skills. Recognized for leadership and strong business acumen, proficient in organization and preserving integrity and confidentiality.
Overview
23
23
years of professional experience
Work History
Executive Assistant
IBM Corporation / Manpower IBM Contractor (2018)
Chicago , IL
10.2000 - 04.2023
- Provided executive administrative support to US and International senior level executives (Band C, B and A levels) in a fast-paced, Fortune 500 global technology company.
- Opened, read and replied to e-mails, letters and correspondence on behalf of executives.
- Coordinated multiple schedules using Outlook calendaring system; prepared agendas and supportive materials for meetings when necessary or requested, as well as prepared electronic folders using Box Cloud software for sharing supporting documents.
- Scheduled and arranged travel and hotel reservations for meetings, conferences and workshops; ensured travelers adhered to travel policies and international document requirements; prepared and reconciled reimbursement expenses while following proper accounting procedures to support financial audits.
- In support of the North America Human Resource Partner, scheduled/coordinated interviews with internal/external executive candidates, ensured accurate and legal process of documentations; acted as a liaison between Corporate office and new hires ensuring onboarding checklist items have been completed.
- Maintained company confidence and protected business operations by keeping sensitive information confidential.
- Maintained professional and technical knowledge by attending and/or leading educational training sessions.
- As the Chicagoland Volunteer Coordinator, I managed the partnership between IBM and Junior Achievement of Chicago (JA). My responsibilities included collaborating with the JA team to select dedicated schools; chose/selected the employees' fall/winter/spring "JA in a Day" teaching opportunities; sent notices and updates regarding each session, monitored and confirmed the replies, and secured training for the confirmed participants with JA. The success of the program boosted employee community involvement by 25% within the ten-year successful relations between IBM and Junior Achievement which resulted in positive impact on children grades K-12.
- In support of the OBK Site Location Executive, managed roundtables/meetings for Illinois sites; aided in food vendor selections/negotiations and completed procurement payment process; assisted in the design and maintained the Site's building and surrounding area directory/guide PowerPoint presentation.
- Assisted in organizing the Chicagoland employees' summer/winter events (i.e., Centennial Celebration with successful attendance of 2,500 employees and retirees; Brookfield Zoo employee event); collaborated with the Corporate Community Grant department on the event logistics and procurement process.
- Assisted with American Cancer Society Donation Drive (Black Tie Event) by drafting donation requests for partnering establishments; created/maintained spreadsheet for responses/donations; drafted and mailed thank you letters.
Medicare Director Assistant
NYLCare Health Plans of the Midwest
Oak Brook , IL
Human Resource Assistant
Danly-Komatsu, LP
Cicero , IL
Executive Secretary
The First National Bank of Chicago
Chicago , IL
Education
High School Diploma - Business
06.1982
Skills
- Executive Administrative Support
- HR Administrative Support
- Internal/External Client Management
- Verbal & Written Communication
- Travel/Meeting Coordination
- Tax Compliance Documents
- Multi-Project Management
- Budget Planning
- Expense Report Generation
- Site/Community/Event Planning
- Vendor Negotiation
- Detail-oriented / Organized / Time Management
- Customer Service
- Mentoring
- Technical Skills: MS Office Suite, Lotus Notes, Slack, WebEx, Zoom, Box (Cloud Software)
Interests
Mentoring and Volunteering
Community Service
IBM Volunteer Coordinator | Junior Achievement of Chicago
Alzheimer’s Association | Volunteer Support Worker
Crest Brooke Townhome Association Board | Director
Timeline
Executive Assistant - IBM Corporation / Manpower IBM Contractor (2018)
10.2000 - 04.2023
Medicare Director Assistant - NYLCare Health Plans of the Midwest
Human Resource Assistant - Danly-Komatsu, LP
Executive Secretary - The First National Bank of Chicago
Simeon Vocational High School - High School Diploma, Business
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