Summary
Overview
Work History
Education
Skills
Websites
Certification
Affiliations
Timeline
Generic

Kimberly Stansell

Springfield,TN

Summary

Diligent Program Coordinator with proven track record in managing and coordinating programs effectively. Successfully led multiple projects from inception to completion, ensuring alignment with organizational goals. Demonstrated expertise in team collaboration and problem-solving to drive results.

Overview

25
25
years of professional experience
1
1
Certification

Work History

Program Coordinator, PCI Compliance

Vanderbilt University
01.2014 - Current
  • Subject matter expert on all things related to credit card processing at Vanderbilt University
  • Manage the transition to a new banking relationship with Vanderbilt's acquiring bank
  • Review and process requests for new merchant accounts
  • Perform merchant PCI audits (process/equipment)
  • Annual Attestation of Compliance
  • Review and assess current processes to ensure merchants remain PCI compliant
  • Partner with IT
  • Maintain PCIP and CISA certifications
  • Plan and roll-out new versions of the PCI DSS to merchants
  • Maintain documentation of VU's third-party hosted payment applications and their compliance status
  • Review contracts for PCI Compliance
  • Enforce institutional policy and procedures; escalate merchants who are not PCI compliant
  • Work with merchants, third-party service providers and acquiring bank to troubleshoot problems
  • Advise departments regarding credit card processing
  • Create policy & procedure documents for PCI Compliance
  • Facilitated regular meetings with team members to discuss progress updates, address challenges, and brainstorm solutions for ongoing success.
  • Established strategic partnerships with external organizations, expanding program reach and impact.
  • Maintained detailed records of program activities and participant data, ensuring compliance with internal policies and external regulations.
  • Led training sessions for staff and volunteers, fostering a knowledgeable and cohesive team environment.
  • Provided exceptional customer service to program participants through prompt response times and attentive assistance with inquiries or concerns.
  • Designed program implementation and maintenance plan.
  • Enhanced program efficiency by streamlining processes and implementing innovative solutions.
  • Coordinated with multiple departments to ensure seamless execution of events, leading to enhanced operational efficiency.
  • Facilitated programming by coordinating resources and deliverables between departments.
  • Created and enforced programming standards to maintain compliance with regulatory requirements.
  • Collaborated with various teams to uncover issues, identify applicable solutions, and offer guidance.
  • Monitored programming trends to keep content relevant and up-to-date.
  • Developed and recommended policies and procedures for evaluating programs.
  • Identified risks and developed mitigation plans.

Program Coordinator, Treasury

Vanderbilt University
01.2013 - 01.2014
  • Daily administrative cash duties
  • Reconcile Vanderbilt's cash accounts on a daily basis
  • Daily swap tracking: respond, post/receive swap collateral
  • On a monthly basis handle all journal entries for cash and swap collateral
  • Analysis of cash flows on a monthly basis
  • Research bond ratings regarding Vanderbilt's peers and financial relationships
  • Research 'mystery checks': Research what department & center/account should receive funds from checks received in Finance
  • Reconcile monthly Trustee statements
  • Create, reconcile and forecast Treasury's budget
  • Track and submit payments for Vanderbilt's debt and lease payments
  • University onboarding of merchant IDS: Work with Elavon & AMEX & Business Services to set up new merchant
  • Provide 'customer service' for those needing assistance from Treasury
  • PCI Compliance: Treasury liaison with Business Services; interim PCI Compliance Coordinator: renewals, meetings with potential new merchants, set up training, serve as Vanderbilt's point of contact regarding processing of credit cards, assist merchants in filling out SAQ, manage merchant database, work with non-compliant merchants & remediate, etc
  • Set up repeating entries for internal advances
  • Research and documentation of support of Vanderbilt's bonds
  • Subfund interest: Calculate interest for each fund which should receive interest & submit journal entry

Administrative Assistant to the Assistant Vice Chancellor for Treasury

Vanderbilt University
01.2007 - 01.2013
  • Maintain the calendar for the Assistant Vice Chancellor for Treasury, scheduling meetings which include top level individuals in both University Central and VUMC
  • Edit presentations for the Vice Chancellor for Finance for use with the Board of Trust
  • Proofread documents for use by the Vice Chancellor for Finance, the Assistant Vice Chancellor for Treasury and the Board of Trust
  • Conduct internet research in regards to bond ratings and comparisons of peer universities and banks
  • Audit PCards that are received for distribution
  • Research what department & center/account should receive funds from checks received in Finance
  • Make journal entries regarding cash management, subfund interest and as needed
  • Responsible for the reconciliation of the Treasury budget
  • Track and forecast budget on a monthly basis
  • Reconcile Vanderbilt's cash accounts on a daily basis
  • Greet visitors, answer phones, distribute checks and distribute mail
  • Work with student worker, setting her up with new hire paperwork, Vanderbilt systems, training
  • Handle travel arrangements for Treasury, PCard use, order supplies, other duties as needed
  • Support the Senior Executive Secretary & the Chief of Staff for the Vice Chancellor for Finance while they are both on FMLA at the same time: complete the monthly Finance 'Pulse Check Survey', reconcile the G/L for the CFO's center and complete the monthly dashboard of Vanderbilt's finances
  • Write the Year-at-a-Glance for the annual financial report 2008 & 2009
  • Support the Financial Information Services Team
  • Work with the financial reporting team in producing the annual report 2008 & 2009
  • General Accounts Receivable (GAR)

Administrative Assistant to the Vice President of Distribution

Papyrus
01.2002 - 01.2007
  • Create spreadsheets, reports, analyze budget vs
  • Actual each month
  • Create presentations for VP to use at executive meetings
  • Create $7.8 million budget
  • Submit expense reports, schedule meetings, make travel arrangements
  • Coordinate employee functions
  • Purchase all supplies
  • Negotiate pricing with vendors
  • Create purchase orders
  • Assist HR manager with duties in her absence
  • Process payroll for temporary agencies
  • Conduct new hire orientations
  • Serve on safety committee
  • Handle all paperwork for new hires including previous employment confirmation, background checks and drug screens
  • Schedule maintenance/repairs
  • Negotiate contracts for office equipment and vending services
  • Maintain phone system
  • Greet visitors
  • Answer phones

Teacher

South Haven Christian School
01.2000 - 01.2002
  • Taught home economics and keyboarding classes in the junior high and high school
  • Taught 3rd grade

Education

Accounting

Nashville State Community College
Nashville, TN

Bachelor of Science Degree - Secondary education - mathematics and home economics

Hyles-Anderson College
Crown Point, IN
01.1987

Skills

  • Program management
  • Office administration
  • Proactive mindset
  • Strategic planning
  • Problem-solving
  • Attention to detail
  • Vendor management

Certification

  • PCIP
  • CISA

Affiliations

  • ISACA

Timeline

Program Coordinator, PCI Compliance

Vanderbilt University
01.2014 - Current

Program Coordinator, Treasury

Vanderbilt University
01.2013 - 01.2014

Administrative Assistant to the Assistant Vice Chancellor for Treasury

Vanderbilt University
01.2007 - 01.2013

Administrative Assistant to the Vice President of Distribution

Papyrus
01.2002 - 01.2007

Teacher

South Haven Christian School
01.2000 - 01.2002

Accounting

Nashville State Community College

Bachelor of Science Degree - Secondary education - mathematics and home economics

Hyles-Anderson College

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Kimberly Stansell