Kim J. Kelly
Administrative Assistant
Rocky Mount,NC
Summary
Organized and dedicated senior-level Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.
Overview
14
14
years of professional experience
1
1
Certification
Work History
Legal Administrative Assistant
Phillips Lytle LLP
Rochester, NY
10.2022 - 03.2024
- Organized and efficiently managed the calendar of the managing partner by scheduling meetings and coordinating travel plans to fulfill his requirements.
- Conducted thorough analysis of correspondence, court documents, and pleadings.
- Enhanced the accuracy and quality of transcribed content including correspondences, reports, briefing materials, and statistical data.
- Managed reconciliation of travel and client expenses.
- Adhered to firm protocols to maintain precise records of attorneys’ billable work hours.
- Utilized electronic systems to file court documents within federal and state Unified Court Systems.
- Coordinated company-wide events for staff engagement.
- Participated in team projects, demonstrating an ability to work collaboratively and effectively.
Administrative Assistant
Monroe Community College
Rochester, NY
08.2021 - 09.2022
- Oversaw the department's financial operations including budgeting, funding allocation, procurement, and expense reconciliation.
- Aided the Chairman in assigning faculty to courses, monitoring class sizes, and analyzing semester admission results.
- Assist with student inquiries and schedule meetings with the Chairman when necessary.
- Effectively conveyed administrative directives and policies through oral and written communication within the department.
- Coordinated with human resources department to facilitate initial hiring processes of adjunct professors.
- Event planning, coordinated biweekly departmental meetings via Zoom.
Administrative Assistant
Monroe Community College
Rochester, NY
12.2016 - 09.2021
- Provided administrative support to the executive team, including managing calendars, meetings, and travel arrangements.
- Oversaw the strategic allocation and distribution of personnel and operating budget, ensuring accurate justifications and estimates met departmental needs.
- Handled departmental operations by maintaining service contracts with vendors and initiating contract renewals.
- Ensured smooth interpretation and transmission of administrative directives and policies within the unit.
- Timekeeper and payroll coordinator.
- Planned and coordinated department meetings, workshops, and various events.
Personnel Clerk
School District
Rochester, NY
08.2013 - 06.2016
- Screened potential candidates; onboard new hires; scheduled interviews and drug tests; posted internal job opportunities on career portal; generated offer letters and declination letters; processed terminations; and managed employee exit interviews and survey data.
- Ensured adherence to federal, state, and employment laws along with union contractual agreements in maintaining employee records.
- Efficiently addressed staff and departmental inquiries, collaborating with union administrators to ensure prompt resolution of personnel grievances.
- Worked closely alongside Monroe County Civil Service to verify employee eligibility and confirmation for career progression.
Legal Secretary
Rochester City School District
Rochester, NY
09.2010 - 08.2013
- Ensured the proper preparation, analysis, and review of District contracts for educational services.
- Coordinated grant funding to meet contract requests from different departments and external vendors.
- Handled inquiries from vendors and attorneys regarding contractual procedures.
- Developed accurate and comprehensive workflow log reports using Microsoft Excel spreadsheets on a daily, weekly, and monthly basis.
- Drafted contractual agreements; and maintained compliance with state and federal contract law.
- Streamlined the process of creating purchase orders for invoicing by initiating contract execution with attorneys, vendors, and internal clients.
- Organized and maintained archival records of contractual documents for fiscal year auditing.
Education
Business Management, B.S.: Business - Human Resource Management -
SUNY Empire State College
06.2019
African American Leadership Development Program: Certificate -
United Way of Greater Rochester
10.2018
Skills
- Scheduling
- Expense Reporting
- Research
- Calendar Management
- Billing and Invoicing
- MS Office proficient
- Office Management
- Payroll Processing
- Contract Review
- Project Management
- Relationship Building
- Confidentiality
- Client Communication
- Travel Coordination
- Microsoft Office
- File Management
Professional Projects
- Researched and developed floor plan ideas for the design of workspaces for the Monroe Community College Student Services Downtown department. Assigned office and equipment locations that proved to be conducive for staff and students.
- Responsible for design of YMCA program room that housed young children while the parent-students attended classes at Monroe Community College.
- Planned 3AG Faculty-Staff-Student Ingathering event at Monroe Community College to promote stronger relationships between staff and students from diverse cultures.
References
- Kimberly DeLardge, Monroe Community College, Director, Office of Student Services, kdelardge@monroecc.edu, 585.685.6187
- Annette Velazquez-Betancourt, Rochester City School District, Senior Personnel Analyst, Annette.velazquez@rcsdk12.org, 585.262.8655
- Sheila Strong, EdD, United Way of Greater Rochester, Director of Leadership, Development & Equity, Sheila.strong@unitedwayrocflx.org, 585.242.6554
Accomplishments
- Received numerous acknowledgments of good service letters from former Dr. Anne Kress, former President of Monroe Community College. (2017-2019).
Certification
- Independent Life Insurance Agent - Licensed in NY, OH, TX since 2022.
References
References available upon request.
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline
Legal Administrative Assistant
Phillips Lytle LLP
10.2022 - 03.2024
Administrative Assistant
Monroe Community College
08.2021 - 09.2022
Administrative Assistant
Monroe Community College
12.2016 - 09.2021
Personnel Clerk
School District
08.2013 - 06.2016
Legal Secretary
Rochester City School District
09.2010 - 08.2013
Business Management, B.S.: Business - Human Resource Management -
SUNY Empire State College
African American Leadership Development Program: Certificate -
United Way of Greater Rochester
- Independent Life Insurance Agent - Licensed in NY, OH, TX since 2022.
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