KIM MARIE BARTON
Cuyahoga Falls,OH
Summary
Resourceful Executive Assistant known for high productivity and efficient task completion. Specialize in calendar management, travel arrangements, and report preparation. Excel in communication, time management, and problem-solving skills, ensuring seamless support to executive-level staff.
Overview
18
18
years of professional experience
1
1
Certification
Work History
Associate Executive Assistant
Nestle Professional Solutions
Solon, OH
04.2024 - 02.2025
- Provided executive-level administrative support for the Food & Beverage Brand Marketing Executive Leadership teams, and Travel & Expense for Senior Directors.
- Calendar management, including scheduling weekly, monthly, and quarterly meetings for each executive.
- Scheduled travel through the Concur travel system and managed T&E monthly expense reports.
- Managed updates to the marketing organizational charts and their workgroup distribution lists.
- Prepared AMEX charge receipts for monthly reconciliation reports for approval, ensuring accuracy and timely submission each month to Accounts Payable.
- Processed daily UPS shipping labels for culinary and beverage sample requests for clients/customers.
- Maintained and collaborated with the Executive Admin team on multiple SharePoint sites for updates to the org charts, distribution lists, and other Executive Admin team documents.
Administrative Assistant
Nestle USA Inc.
Solon, OH
05.2023 - 04.2024
- Provided administrative support services to the Solon Factory Leadership team and the Factory Project Engineering team, ensuring smooth and efficient operations
- Processed service agreement contracts through DocuSign, MOCIP insurance reporting, and correspondence
- Worked with Maintenance team/Spare Parts Cage for processing (Spare Parts Acceptance) form process
- Conducted training for the maintenance and engineering teams on the current service agreement process
- Coordinated and managed factory tour requests, prepared PPE for each tour and maintained 60 two-way radio headsets with charging and maintenance after tours
- Ordered AutoCAD Plotter supplies, and the engineering office supplies
- Managed monthly AMEX charge receipts for reconciliation reports for submission to Accounts Payable
- Managed and coordinated 30 factory teams holiday lunches to be delivered during all 3 shifts within 2 weeks during the holiday season
- Collaborated with Factory HR team for Employee appreciation summer luncheon
Administrative Coordinator
GOJO Industries Inc.
Cuyahoga Falls, Ohio
01.2007 - 05.2022
- Provided superior administrative support to the Supply Chain Operations and Manufacturing Vice President, and his seven Directors and Managers. Served as the primary point of contact for all administrative matters.
- Managed the Manufacturing Vice President’s calendar, including scheduling and accepting meetings, and scheduling MS Teams meetings. We met weekly to ensure that we consistently exceeded expectations.
- Managed department work groups' calendars, planned meetings, and organized travel through the Concur travel system, staying within budget guidelines to ensure efficient timelines and that applicable attendees were invited.
- Coordinated planning and logistics of quarterly stakeholder meetings, monthly trainings, and weekly meetings.
- Prepared AMEX charge receipts for monthly reconciliation reports for approval, ensuring accuracy and timely submission each month to Accounts Payable. Experience in SAP for the required data for special project work.
- Created production line platform layouts manual using AutoCAD and Autodesk Vault. I inventoried office supplies for the engineering department and communicated requests for ordering.
- Maintained multiple SharePoint sites with meeting minutes, presentations, and applicable documents.
- Created, implemented, and managed plant tour requests through the Outlook mailbox, including process changes, scheduling tour invites, assigning tour guides, and creating and maintaining the tour presentation using PowerPoint.
- Gathered plant tour data to create an annual report regarding participant demographics.
- Trained, coached, and mentored new Unit Administrative Coordinators. Ensured that office operations and procedures were consistently followed. Developed and maintained a monthly rotational product display in the lobby. Led the coordination of the annual Toys for Tots collection and lobby holiday decorating.
- Collaborated with various corporate and site teams to plan and execute annual events, including the United Way campaign, employee luncheon event, and employee appreciation gifts.
Education
Some College (No Degree) - Business Administration
The University of Akron
Akron, OHSkills
- Adaptable Resource Management
- Calendar Management
- Confidentiality
- Detail-Oriented Analysis
- Effective Meeting Coordination
- Logistics and schedule management
- Proactive planning
- Proficient in Concur Expense Management
- Process improvement
- Productivity and efficiency
- Proficient in Microsoft Office Suite
- Teamwork and collaboration
- Travel Logistics Management
- Written communication
Certification
- Professional Administrative Certification of Excellence (PACE), American Society of Administrative Professionals
- Notary Public Commission, State of Ohio
Previous Positions
- Senior Administrative Assistant, WJE Associates, Inc.
- Administrative Assistant, Tri County Excavating
- Cashier, Merrill Lynch
- Office Manager, DeGeorge Ceilings
Accomplishments
In 2016 was nominated and received GOJO's annual (The Jerry's) founder's award program for the category "Lifelong Learner"
References
References available upon request.
Timeline
Associate Executive Assistant
Nestle Professional Solutions
04.2024 - 02.2025
Administrative Assistant
Nestle USA Inc.
05.2023 - 04.2024
Administrative Coordinator
GOJO Industries Inc.
01.2007 - 05.2022
Some College (No Degree) - Business Administration
The University of Akron
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