Kim R Vaughan
Brooklyn,NY
Summary
Professional Fire & Life Safety Training Coordinator with substantial experience in developing and implementing fire safety training programs. Adept at fostering team collaboration and achieving measurable results. Reliable in adapting to changing needs, with strong skills in risk assessment, regulatory compliance, and incident investigation. Proven history of fostering excellence to meet team, individual and management objectives.
Overview
23
23
years of professional experience
1
1
Certification
Work History
Fire & Life Safety Training Coordinator
Alliance Security
05.2022 - Current
- Develop and implement safety training programs for new employees to ensure compliance with federal and state regulations
- Conduct Building Evacuation Supervisor training
- Collaborated with management teams to develop job-specific safety protocols that adhere to industry standards
- Teach 8-hour annual in-service classes
- Update the Compliance Tracker in the Win Team for the Building Evacuation Supervisor and 8-hour Annual Training
- Conduct second interviews for Fire and Life Safety Directors as needed for recruiting
- Remind Fire and Life Safety Directors and Fireguards of their impending license expirations
- Check the NYS website to ensure that expiring security licenses have been updated
- Notify senior management of any arrest notifications received from NYS
- Run License Expiration Reports
- Remove officers with expired licenses from the schedule
- Ensure New Hires have been added to the NYS Roster
- Ensure Terminated employees have been removed from the NYS Roster
- Provided ongoing support and advice regarding fire life safety issues within the organization
- Maintain accurate records of all required OSHA trainings completed by staff members
- Monitored employee performance to ensure that they are following established safety guidelines
- Provided guidance on the development of emergency response plans and procedures
- Reported unsafe conditions or practices to supervisors and safety specialists for corrective action
- Advised key managerial or executive personnel on facility operations, work processes, or environmental conditions impacting personnel safety
- Deliver safety training or education programs
- Provide new-employee security orientations and developed materials for these presentations
Fire & Life Safety Director/Site Supervisor
Alliance Security
01.2020 - 05.2022
- Respond to emergency situations quickly, and assess conditions to contain fires, evacuate occupants, and prevent escalation
- Act as a liaison between the fire department and local law enforcement during fire and non-fire emergencies
- Responsible for training fire wardens, deputy fire and life safety directors, and other life and safety staff for fire and non-fire emergencies
- Conduct semiannual fire drills
- Conduct annual emergency action plan drills
- Maintain weekly payroll, schedules, and day-to-day activities to satisfy site needs
- Prioritized and organized tasks to efficiently accomplish service goals
- Support building office staff with general office duties, which include filing and maintaining the certificate of insurance spreadsheet as needed
- Maintained detailed records of all safety-related activities including incident reports, inspection results, training logs
- Conducted regular workplace inspections to identify potential hazards, such as unsafe working conditions, equipment malfunctions, or improper storage of hazardous materials
- Investigated incidents involving workers' compensation claims and documented findings
- Created detailed reports on accident investigations and made recommendations for corrective action plans
- Provided guidance on legal requirements related to occupational safety regulations
- Maintain records for inspections, training, fire, and non-fire emergencies
- Conducted safety audits and inspections to identify potential hazards and risks
- Investigated workplace incidents and accidents and reported findings to management
- Implemented safety training programs for all staff and visitors
- Verified compliance with OSHA and other government safety regulations
- Trained new personnel in security procedures, daily responsibilities and workplace expectations
- Reviewed event plans to determine compliance with applicable safety standards
- Prepared comprehensive written reports of notable events to maintain records
- Enforced safety procedures and evicted hostile or unauthorized personnel
- Communicated information about identified hazards to general public
- Authorized or denied visitors entering premises to promote building safety
- Monitored security cameras and investigated unusual occurrences
- Confirmed secure facilities by locking doors and controlling access to restricted areas
- Inspected and evaluated workplace environments, equipment, and practices to ensure compliance with safety standards and government regulations
- Delivered safety training or education programs
- Inspected specified areas to ensure presence of fire prevention equipment, safety equipment, and first-aid supplies
- Maintained and updated emergency response plans and procedures
- Provided new employee fire safety orientations, and developed materials for these presentations
- Investigated accidents to identify causes and to determine how such accidents might be prevented in future
- Suspended activities posing threats to workers' health or safety
- Collaborated with engineers to institute control and remedial measures for hazardous and potentially hazardous conditions and equipment
Fire & Life Safety Director/ Site Supervisor
Allied Universal
10.2015 - 12.2019
- Respond to emergency situations quickly, and assess conditions to contain fires, evacuate occupants, and prevent escalation
- Act as a liaison between fire department and local law enforcement during fire and non-fire emergencies
- Responsible for training fire wardens, deputy fire and life safety directors, and other life and safety staff for fire and non-fire emergencies
- Inspect the building for fire prevention, hazardous materials code violations, or potential hazards
- Plan, update, implement, and monitor fire safety plans to address specific fire and life safety systems
- Maintain records for inspections, training, fire, and non-fire emergencies
- Train new employees in proper safety procedures to minimize accidents with appropriate behaviors
- Suspend dangerous activities that pose an active or potential threat to worker health and safety
- Prioritized and organized tasks to efficiently accomplish service goals
- Maintain weekly payroll, schedules, and day-to-day activities to satisfy site needs
- Assign work to employees based on contract requirements and individual team member strengths
- Monitor worksite personnel to maintain high levels of quality and performance
- Conduct semiannual fire drills
- Conduct annual emergency action plan drills
- Support building office staff with general office duties, which include filing and maintaining the certificate of insurance spreadsheet as needed
Fire & Life Safety Director/ Site Supervisor
Guardsmark, LLC
10.2011 - 10.2015
- Respond to emergency situations quickly and assess conditions to contain fires, evacuate occupants and prevent escalation.
- Act as a liaison between fire department and local law enforcement during fire and non-fire emergencies.
- Responsible for training fire wardens, deputy fire and life safety directors, and other life and safety staff for fire and non-fire emergencies.
- Inspect building for fire prevention and hazardous materials code violations or potential hazards.
- Maintain records for inspections, training, fire and non-fire emergencies.
- Train new employees in proper safety procedures to minimize accidents with proper behaviors.
- Suspend dangerous activities posing active or potential threat to worker health and safety.
- Maintain weekly payroll, schedules and day-to-day activities to satisfy site needs.
- Assign work to employees based on contract requirements and individual team member strengths.
- Monitor worksite personnel to maintain high levels of quality and performance.
- Collaborated with operations management to keep equipment in good working order, replace worn items and plan updates.
- Helped to build culture of safety focused on reducing incidents and eliminating hazards.
- Responded to any emergencies as instructed and with utmost efficiency.
- Recognized, documented, and advised on removal of hazards.
- Inspected facilities for adherence to fire, hazard, and safety guidelines.
- Monitored workplace activities to determine compliance with safety regulations and standards.
- Trained new team members on site policies and procedures.
Administrative Assistant /Administrative Office Manager
Guardsmark, LLC
07.2001 - 10.2011
- Organized and maintained personnel files and document management systems by coordinating, archiving and purging files.
- Assisted Human Resources by conducting new hire initial and secondary interviews, new hire orientation and background checks.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Assisted with human resources tasks such as updating employee files or submitting time-off requests per company policy guidelines.
- Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
- Developed administrative processes to achieve organizational objectives and improve office efficiency.
- Handled management of communication to executives by taking and making telephone calls, reviewing and prioritizing mail and composing and typing correspondence.
- Maintained inventory in uniform closet to prevent shortages.
- Maintained and conducted monthly uniform audit.
- Tracked and submitted employee timesheets to accounting department for payroll processing.
- Monitored attendance records by taking note of employees vacation time.
- Prepared packages for shipment by generating packing slips and setting up courier deliveries.
- Arranged travel and hotel accommodations for international and domestic business meetings and trips for Executive Management at the Corporate Office.
- Completed weekly branch payroll and assisted with regional payroll as needed.
- Handled employee medical benefit enrollment
- Prepared payroll discrepancies for processing by payroll department.
- Supervised Communications Center Staff.
- Managed scheduling of Communications Center staff, events, and extra coverage, monitoring resource allocation to provide optimal coverage and service.
- Informed Account Managers of staffing emergencies, after-hour call-outs and assisted with coverage.
- Assisted Account Managers with on-site inspections of employees in the field.
- Verified operation of office equipment by completing preventive maintenance requirements and calling for repairs.
Education
No Degree - Business Management
Kingsborough Community College
Brooklyn, NYNo Degree - Accounting
New York Institute of Technology
New York, NYHigh School Diploma -
Abraham Lincoln H.S.
Brooklyn, NY06-1991
Skills
- Safety program management
- Developing training programs
- Regulations and compliance
- Staff training
- Compliance management
- Project coordination
- Safety hazards analysis
- Teamwork and collaboration
- Attention to detail
- Reliability
- Record keeping
- Fire safety
Certification
- Licensed Fire & Life Safety Director [F89] -2012
- NYS Security License -2001
- Certified General Topics Instructor-2022
Timeline
Fire & Life Safety Training Coordinator
Alliance Security
05.2022 - Current
Fire & Life Safety Director/Site Supervisor
Alliance Security
01.2020 - 05.2022
Fire & Life Safety Director/ Site Supervisor
Allied Universal
10.2015 - 12.2019
Fire & Life Safety Director/ Site Supervisor
Guardsmark, LLC
10.2011 - 10.2015
Administrative Assistant /Administrative Office Manager
Guardsmark, LLC
07.2001 - 10.2011
No Degree - Business Management
Kingsborough Community College
No Degree - Accounting
New York Institute of Technology
High School Diploma -
Abraham Lincoln H.S.
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