Summary
Overview
Work History
Education
Skills
References
References
Certification
Timeline
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KIRA SALA

KIRA SALA

The Woodlands,TX

Summary

Proactive and versatile professional with a dedication to quickly adapting to new challenges. Strong problem-solving abilities and a proven track record of fostering strong relationships with clients and team members. Focused on supporting team success and achieving positive results.

Overview

15
15

Plus years of professional experience

Work History

Executive Assistant

America's ER & Medical Centers
The Woodlands, TX
04.2024 - Current
  • Expertly manage the CEO, COS, and COO’s dynamic calendar, coordinating meetings, events, and appointments.
  • Masterfully managed the general department directors' calendar, coordinating meetings and events.
  • Coordinated the initial, reappointment, and expirables process for physicians and NP credentials, ensuring compliance with accrediting and regulatory agencies.
  • Sending and assuring that all NDAs and ICAs for new or renewing physicians and NPs are received and signed in a timely manner, prior to the initial coordination of credentialing.
  • Corresponding with the Marketing team regarding company events and budget.
  • Monitor all Amazon business accounts for all sites/entities, making approval or denial responses based on budget and company guidelines.
  • Responsible for keeping track of the Employee of the Month, Quarter, and Year program, including gathering nominations from department directors, managing the selection process, and announcing the winner.
  • POC for all employee personal loss, birth celebrations, and making arrangements for flower and gift deliveries.
  • Facilitated communication between different departments within organization.
  • Maintained confidential records and files related to executive operations.
  • Coordinated meeting and work schedules for staff teams and executives.
  • Executed special objectives and projects in response to executive team and board member requests.
  • Performed data entry tasks into various software programs including MS Excel spreadsheets.
  • Wrote and distributed executive meeting agendas and minutes to department heads and executive team members.
  • Handled confidential information with discretion and integrity.
  • Maintained office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies.
  • Compiled data, tracked changes, and created reports in Excel spreadsheets.

Project Assistant

Blackwater Industries
04.2022 - 03.2024
  • Provided support and created balance in the time and scope of executing projects under the direct supervision of the project director
  • Performed Administrative duties by collecting data, sorting, filing and sending out project files to the right personnel, workers, and stakeholders
  • Attended meetings with the director and paid apt attention throughout to get details of items discussed at the meeting
  • Record keeping for all new RFQ's received from sales team, creating job folders, and communicating with Estimating department on quotes due
  • Admin for HubSpot software ensuring all quotes, purchase orders, and new client information were up to date
  • Prepared proposal drafts for estimating and sales departments

Finance and HR Assistant

Blackwater Industries
04.2022 - 03.2024
  • Admin for all company entities QuickBooks accounts
  • Sending new customer packets to new clients, tracking receival of credit application and call references
  • Admin for Bank accounts tracking deposits and withdraws
  • Generating and sending out invoices for goods or services
  • Verifying and posting receipts from various payment methods
  • Following up on, collecting and allocating payments
  • Researching and resolving payment discrepancies and account irregularities
  • Performing account reconciliations and age analysis
  • Communicating with PM, Production, and Executives of all new purchase orders or change orders
  • Weekly meetings with companies outsourced CFO partner and production team to make sure billing milestones per signed proposal are met
  • POC for main office
  • Worked with management team on company staffing needs, posting job listing and scheduling interviews and or welding tests
  • Ensuring all new hire documents are received and filed, scheduling drug screenings
  • Filing and communicating all legal or government documents received to CFO: Workforce, Attorney General, IRS, Property Tax, National board and ASME renewals
  • Witness to and filing of all disciplinary and termination actions
  • Ensuring all EAD employees renewed permits in a timely manner
  • Compiling and updating employee records: Doctors notes/FMLA, disciplinary/termination, workers comp, unemployment, child support, performance evaluations
  • Properly handle complaints and grievance procedures
  • Deal with employee requests regarding human resources issues, rules, and regulations and communicated with companies outsourced CFO partner
  • Managed and ordered all office needs per budgetary for electronics, office supplies, cleaning and breakroom supplies

Executive Assistant

Blackwater Industries
03.2021 - 04.2022
  • Managed CEO's email account: reviewing, prioritizing and responding to emails
  • Helping coordinate meetings and calendars
  • Compiling data to prepare papers or presentations
  • Acting as a representative to CEO and CFO
  • Answering and returning phone calls
  • Managed and ordered all office needs per budgetary for electronics, office supplies, cleaning and breakroom supplies

Optometry Scribe

Child and Family Eyecare
04.2019 - 04.2020
  • Record, store and report medical coding information to create statistics of healthcare encounters
  • Determined correct ICD-10 and CPT codes for use in medical record
  • Input details about patient histories, physical examinations, medications and other information into physical or electronic charts
  • Used Compulink and EHR to record weekly statements, including expenditures and balances
  • Documented and initiated tests, scans and other orders
  • Evaluated charts, documents and orders, and made timely corrections
  • Supported clerical staff to facilitate optimal patient care and operations
  • Calibrated ophthalmologic equipment and performed proper disinfection to maintain working order
  • Discussed problems, impairments and corrective lens prescriptions with patients to select proper corrective equipment
  • Shadowed Optometrist to observe daily tasks
  • Assisted with visual fields, ocular photography, optical tomography and pre-exam data collection
  • Reviewed medical records prior to patient appointments leaving documentation for Optometrist
  • Supported Optometrist with vision screenings, exams, and prepping rooms and medical instruments
  • Analyzed test results to discuss treatment plans with optometrist
  • Answered phone call to provide assistance, information and medical personnel access to maximize office efficiency
  • Schedule and confirmed patient appointments for diagnostic, surgical and consultation services
  • Processed patient payments and scanned identification and insurance cards

Optometrist Assistant

The Woodlands Eye Professionals
09.2018 - 03.2019
  • Perform both front and back office, Responsibilities included:
  • Handling all incoming calls, appointments scheduling, insurance verification both medical and vision, and outpatient Dr
  • Referrals
  • Preparing all patient charts making sure that insurance has been properly verified and copays are documented correctly
  • Instructing patients in inserting, removal, and caring for contact lenses
  • Preparing exam rooms and conducting diagnostic testing which included: Auto and manual refraction, NCT, Tonometry, Visual Fields, OCT, and Optomap retinal imaging
  • Patient check out, payment handling, and end of day paperwork

Laborer/Traffic Control

PSC James Construction
03.2018 - 07.2018
  • Responsible for assisting in a number of onsite tasks for Highway construction
  • Traffic control for Airline runway construction
  • Traffic control for moving heavy machinery, cranes, and any incoming and outgoing materials
  • Flag traffic to form detour around construction area and machinery
  • Prepared sites for concrete work by breaking up damaged concrete and leveling or contouring ground
  • Retrieved materials, tools and equipment from trucks and delivered to skilled workers
  • Used picks and shovels to dig, spread and level dirt and gravel
  • Collected and removed debris from work sites to maintain team productivity and minimize safety hazards
  • Used trowels of various sizes and shapes to level and clear away excess concrete

Shift Manager

Walgreens
10.2014 - 03.2018
  • Supervising employees in their duties and providing advice and customer assistance when required for both front of store and pharmacy
  • Upholding company standards and compliance requirements for operations and cleanliness of all areas
  • Mentored and supported new employees to maximize team performance
  • Helped employees operate productively and stay on task to meet business and customer needs
  • Unloaded trucks, stocked shelves and carried merchandise out on the floor for customers
  • Opened and closed the store, which included counting cash drawers and making bank deposits
  • Educated customers on product and service offerings

Education

Medical Office Specialist -

Texas School of Business
01.2007

Skills

  • Microsoft 365
  • HubSpot
  • QuickBooks
  • File/records maintenance
  • Quick learner
  • Training and development
  • Conflict and dispute resolution
  • Time management skills
  • Excellent communication
  • Customer relations
  • Works well under pressure
  • Detail-oriented
  • Organized
  • Excellent multitasker
  • Scheduling

References

Reference and letter of recommendations upon request.

References

References available upon request.

Certification

  • CNP - Certified Notary Public

Timeline

Executive Assistant

America's ER & Medical Centers
04.2024 - Current

Project Assistant

Blackwater Industries
04.2022 - 03.2024

Finance and HR Assistant

Blackwater Industries
04.2022 - 03.2024

Executive Assistant

Blackwater Industries
03.2021 - 04.2022

Optometry Scribe

Child and Family Eyecare
04.2019 - 04.2020

Optometrist Assistant

The Woodlands Eye Professionals
09.2018 - 03.2019

Laborer/Traffic Control

PSC James Construction
03.2018 - 07.2018

Shift Manager

Walgreens
10.2014 - 03.2018

Medical Office Specialist -

Texas School of Business

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KIRA SALA