Kira Sippio
New York,NY
Summary
Focused professional with 10.5+ years of experience and a proven knowledge of lease administration, office management, on-site building management, and accounts payable/receivables. Aiming to leverage my skills to successfully fill the role at your company. Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy.
Overview
14
14
years of professional experience
Work History
Property Management Admin
Douglas Elliman Property Management
10.2022 - 05.2024
- Assist Senior Account Executives with everyday building and administrative tasks for condo and coop buildings
- Heavy Calendar management for the building as well as the account executives
- Process payments, upload invoices, and process special handling check request utilizing avid exchange
- Submit and process AIA invoices and payments for capital improvement projects
- Request, Collect, and review alteration documents and deposits
- Direct liaison between account executive and unit owners/shareholders via phone and email
- Complete legal and lender questionnaires for sales and refinancing of units
- Draft and send building notices including monthly arrears reports
- Create and distribute annual meeting packages; collect proxies
- Attend annual shareholder meetings
- Process chargebacks to unit owners/shareholder accounts
- Set up and schedule conference rooms as well as reserve spaces for meetings.
Property Management Admin
C&C Apartment Management LLC
10.2021 - 10.2022
- Manage and oversee office operations, building maintenance, administration, and improvement of commercial and residential properties
- Overseeing the timely and successful completion of maintenance request for residents as well as building repairs
- Direct liaison between the Property Manager and residents via phone and email
- Order supplies for repairs, maintenance, and janitorial needs of the properties
- Solicit and analyze bids from contractors for repairs, renovations, and maintenance
- Plan, schedule, and coordinate general maintenance, major repairs, and remodeling or construction projects for commercial or residential properties
- Process payments, upload invoices, and process special handling check request utilizing avid exchange
- Managed and directly engaged with superintendents and porters to schedule and make needed repairs.
Office Administrator
Benenson Real Estate
09.2019 - 10.2021
- Prepare correspondence, reports of inspections or investigations or recommendations for action
- Review Section 8 and other Subsidy accounts of current and prospective tenants
- Answer Phones
- Ensure that lease agreements are renewed according to HUD and HPD regulations
- Draft all new leases and renewals
- Assist senior and disabled tenants with applicable rent increase exemption forms.
On-site Assistant Property Manager/Office Manager
Harlem Property Management
02.2016 - 09.2019
- Meet with prospective tenants to show properties, explain terms of occupancy, and provide information about local areas
- Direct collection of rental fees and deposits
- Investigate complaints, disturbances and violations and resolve problems following management rules and regulations as well as the bylaws/house rules for condo/coop properties
- Manage and oversee operations, maintenance, administration, and improvement of commercial and residential properties
- Draft and distribute leases for market and rent stabilized rental units
- Heavy Calendar management for the building as well as the office executives
- Maintain records of sales, rental or usage activity, special permits issued, maintenance and operating costs, or property availability
- Determine and certify the eligibility of prospective tenants, following government regulations
- Act as liaisons between tenants and owners via email, phone, and onsite visits
- Acquire, distribute and store supplies
- Assist with sales and closing for condo and coop units, providing needed forms and information to attorneys
- Investigate and schedule repairs for condo coop units based on house rules and bylaws
- Collect and review condo/coop fees, common charges, and maintenance payments for owners
- Review monthly arrears for owners and send to attorney for collections as per the board.
Office Manager
Tauber Real Estate
02.2010 - 02.2016
- Meet with prospective tenants to show properties, explain terms of occupancy, and provide information about local areas
- Order supplies for the office and maintenance staff
- Draft and distribute correspondence to staff and residents
- Draft and distribute leases for market and rent stabilized rental units
- Manage and directly interact with supers and staff to distribute the day to day workload
- Direct collection of monthly assessments, rental fees, and deposits and payment of insurance premiums, mortgage, taxes, and incurred operating expenses
- Plan, schedule, and coordinate general maintenance, major repairs, and remodeling or construction projects for commercial or residential properties
- Solicit and analyze bids from contractors for repairs, renovations, and maintenance
- Review rents to ensure that they are in line with rental markets
- Calendar management for the owner and building's day to day activities.
Education
High School Diploma -
St. Pius V High School
Skills
- Client / Tenant Relations
- Facility Management
- Leadership
- Vendor Management
- Data Entry
- Avid Exchange
- Lease Administration
- Calendar Management
- Buildinglink
- Board Packager
- Yardi
- Office Management
- Condo/Coop
- Rent Stabilization
- Market Rentals
Timeline
Property Management Admin
Douglas Elliman Property Management
10.2022 - 05.2024
Property Management Admin
C&C Apartment Management LLC
10.2021 - 10.2022
Office Administrator
Benenson Real Estate
09.2019 - 10.2021
On-site Assistant Property Manager/Office Manager
Harlem Property Management
02.2016 - 09.2019
Office Manager
Tauber Real Estate
02.2010 - 02.2016
High School Diploma -
St. Pius V High School