Kirra Marie Pitts
Meridian,ID
Summary
Detail-oriented Executive Assistant with over 3 years of experience supporting C-suite executives in dynamic environments. Demonstrated ability to manage schedules, coordinate travel, excel at maintaining high productivity and quality even in a fast-paced work settings, and handle confidential information with discretion. Skilled in enhancing operational efficiency through effective project management and streamlined processes. Possesses exceptional interpersonal skills, fostering strong relationships across all organizational levels. Dedicated to providing high-level administrative support while ensuring smooth daily operations. Proficient in Microsoft Office Suite, Google Workspace, project management tools, and calendar management software, with a strong aptitude for quickly adapting to new technologies.
Overview
9
9
years of professional experience
Work History
Executive Personal Assistant/Assistant Property Manager
Confidential Company
10.2023 - 09.2024
- Handling sensitive information with the utmost confidentiality and discretion
- Oversaw personal and professional calendars and coordinated appointments for future events.
- Managing personal and professional tasks for the executive, including personal errands and appointments
- Acting as a liaison between the executive and other clients, and external contacts
- Implementing security measures to protect the household and its occupants
- Coordinating travel arrangements, including booking flights, hotels, and transportation
- Coordinated on-site visits to multiple rental properties to assess maintenance needs and schedule necessary repairs and improvements
- Answered high volume of phone calls and email inquiries.
- Collaborated with various vendors and contractors to negotiate service agreements and ensure timely completion of projects
- Coordinate vehicle maintenance schedules and arrange for regular car washes
- Managed and processed bi-weekly payroll for employees, ensuring accurate and timely payment
- Anticipating the needs of the executive and proactively addressing issues
- Making decisions and taking actions on behalf of the executive when authorized
- Managed project timelines and budgets for home improvement initiatives, ensuring efficient use of resources and adherence to financial constraints
- Implemented a tracking system for maintenance requests and follow-ups, improving communication between tenants, vendors, and management
- Researched and recommended cost-effective solutions for property upgrades, enhancing overall tenant satisfaction and property value
- Assisted in the development and execution of marketing strategies for a new product line, contributing to increased brand awareness and customer engagement
- Conducted market research to identify target demographics and trends, helping to refine product positioning and messaging
- Coordinated product launch events and promotional activities, resulting in a successful introduction to the market
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
Personal Assistant
Nordstrom
06.2023 - 10.2023
- Act as a key liaison between the stylist and clients, providing exceptional customer service and ensuring a personalized shopping experience
- Coordinate client appointments, handle inquiries, and facilitate seamless communication to enhance client satisfaction
- Assist the stylist with preparing and organizing wardrobe selections for clients, including sourcing, arranging fittings, and ensuring timely delivery of garments
- Maintain an organized and up-to-date inventory of fashion pieces and accessories
- Improved time management of the executive through effective prioritization and organization of tasks.
- Served as first point of contact for incoming visitors or phone calls, ensuring prompt responses or directing inquiries appropriately.
Personal House Assistant
Belitz Family
01.2022 - 07.2022
- Cared for a family consisting of 3 children from 5-12 years old
- Organized extracurricular schedules for sports and classes and provided safe transportation to different events
- Established lasting, professional connections with families and children by encouraging open communication and delivering positive feedback
- Enhanced family''s daily routine by managing schedules, appointments, and household tasks.
- Assisted children with homework assignments and special projects across different subjects
- Household duties such as dishes, laundry, making beds, picking up kid's rooms, putting clothes away, and cooking
- Managed household inventory effectively, ensuring necessary supplies were always stocked and reducing instances of last-minute shopping runs.
- Decorating house for Holidays
- Making kids lunches and preparing for school day
- Organized and de-cluttered house
- School pickup and drop off, and took to all extra-curricular activities
- Errands such as grocery shopping, shopping for clothes, car wash, car maintenance
- Assisted children in dressing appropriately for day's activities
- Built positive and nurturing environments to support child social and emotional growth
- Worked with parents to develop and implement discipline programs to promote positive behavior
Starbucks-Target
04.2020 - 12.2021
- Created wide variety of hot and cold drinks in average shifts with consistently positive customer satisfaction scores
- Maintained supply levels in counter and customer areas to meet typical demands
Administrative Assistant
Denso Manufacturing
02.2018 - 03.2020
- Responsible for entering data using Microsoft programs
- Assisting in excel projects for production managers
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors
- Executed record filing system to improve document organization and management
- Generated reports and typed letters in Word and prepared PowerPoint presentations
- Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data
- Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes
- Updated Human Resources Information System (HRIS) database, maintained data accuracy, and assisted with system changes
- Maintained office supplies, distributed mail, and processed invoices for payment
- Supported coordination of benefits open enrollment activities and process
- Maintained thorough and accurate records of transactions
- Verified and finalized arrangements to deliver smooth and efficient travel for employees
- Managed event logistics and operations
- Managed administrative logistics of events planning, event booking and event promotions
- Managed expense reporting, ensuring accurate tracking and timely reimbursement
- Coordinated travel arrangements for executives and team members, including booking flights, hotels, rental cars, and other accommodations
Nanny/ House Assistant
Miller Family
01.2016 - 01.2018
- Worked as a full-time Nanny for 5 children consisting of ages 1 1/2- 12 years old
- Took children to and from school, to extra-curricular activities
- Handled household duties such as laundry, cleaning, dishes, and organizing
- Cooked all meals for children
- Ran all errands such as grocery shopping, car wash, shopping(clothing), picking up/returning things when needed
- Organized and cleaned home after activities by picking up toys and straightening up play room
- Bathed, dressed and helped with teeth brushing as part of bedtime preparation
- Helped children complete homework assignments and school projects
- Worked with parents to develop and implement discipline programs to promote positive behavior
Education
Associates Degree -
Santiago Canyon College
Orange, CA01.2021
Diploma -
Canyon High School
Anaheim Hills, CA01.2016
Skills
Executive Support
Calendar Management
Travel Coordination
Strong Work Ethic
Time Management
Attention to Detail
Multitasking and Organization
Microsoft Office Suite
Google Workspace
Meeting planning
Discretion and Confidentiality
Schedule Management
Timeline
Executive Personal Assistant/Assistant Property Manager
Confidential Company
10.2023 - 09.2024
Personal Assistant
Nordstrom
06.2023 - 10.2023
Personal House Assistant
Belitz Family
01.2022 - 07.2022
Starbucks-Target
04.2020 - 12.2021
Administrative Assistant
Denso Manufacturing
02.2018 - 03.2020
Nanny/ House Assistant
Miller Family
01.2016 - 01.2018
Diploma -
Canyon High School
Associates Degree -
Santiago Canyon College
Similar Profiles
Nicole L. HaysNicole L. Hays
Administrative Assistant at Confidential CompanyAdministrative Assistant at Confidential Company
Maria Paulyn EbioMaria Paulyn Ebio
Team Lead - Real Estate Administrative Assistant at Confidential CompanyTeam Lead - Real Estate Administrative Assistant at Confidential Company
Gabrielle BarnhillGabrielle Barnhill
Registered Behavior Technician at Confidential CompanyRegistered Behavior Technician at Confidential Company