Summary
Overview
Work History
Education
Skills
Websites
Timeline
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Kirsten Riley

Cape May Court House,NJ

Summary

Forward-thinking Executive Assistant/ HR Coordinator accomplished in aiding company leaders with key functions. Gifted at managing busy schedules, organizing projects and providing stellar administrative and HR support to executive team and employees. Analyzes, prioritizes and completes tasks with professionalism and sound judgment.

Overview

10
10
years of professional experience

Work History

Human Resource Coordinator/ Executive Assistant to the SVP of HR, USA

ELSEVIER INC.
Philadelphia, PA
05.2018 - 04.2024
  • Support Sr
  • HR VP with US travel as well as any business needs including everyday calendar management
  • Prepare meeting agendas, financial documents, and presentations for any upcoming events
  • Coordinate in Person HR Meetings for all US HR 3 time a year
  • Process iExpenses and book travel for SR HR VP, HR VP and 6 HR BP's
  • Handle all onboarding for all new hires in the USA(about 250 employees a year)
  • Meet/greet new hires in the Philadelphia location to complete Immigration Compliance and provide local onboarding
  • Coordinate w/hiring managers to facilitate onboarding and execute responsibilities re: new hires transitioning into company
  • Work with TA Recruiters in administering CEB Online Aptitude test for technology candidates, send test results to hiring managers
  • And maintain reports
  • Support TA Coordinator with scheduling interview, follow up, ensuring background screenings have been completed and paperwork returned
  • Issue outplacement for terminated employees
  • Act as 'go to' person for Philadelphia location on variety of issues and respond to same on behalf of HRBPs
  • Assist Compliance Training team with notifying US employees in all divisions of delinquent compliance
  • Coordinate scheduling and enrollment of training offered locally (i.e
  • EME, on-site activities, etc.).
  • Coordinate onsite wellness
  • (Benefits Fair, biometric screening, flu shots)
  • Assist employees with registration and maintain records for ETS Training Courses/Conferences
  • Assist with Employee Events Committee by putting together holiday events or any company parties and volunteering locally.

Event Coordinator/ Project Administrator

TEMPLE UNIVERSITY, COLLEGE OF SCIENCE AND TECHNOLOGY
Philadelphia, PA
08.2015 - 05.2018
  • Organized multiple Job Fair’s with over 80 employees and 400 students in attendance each semester
  • Activities included: advertising the event, arranging catering, designing the room layout, greeting the organizations, making phone calls to participating companies and communicating details to all participants
  • Coordinated multiple programs including Temple’s Undergraduate Research program as well as the Science Scholar Program
  • Duties included: marketing, program communication, meeting setup, catering, financial budgets as well as weekly news letters
  • Used online web tools such as Wufoo for program registration, Campaigner for mass email communication and Survey Monkey for client feedback
  • Hire and train student workers, coordinate their responsibilities and monitor their performance
  • Supervise the administrative processes for over 200 research students, getting them on payroll, verifying their hours and resolving any issues
  • Work with University facilities to design room set-up, specify event requirements and schedule rooms on campus using EMS Event Management System.

Tech Support/ Marketing

BCG Securities
Cherry Hill, NJ
11.2014 - 08.2015
  • Assist a team of 15 Financial Advisors with weekly tracking and input of detailed client and sales information
  • Support a diverse group of high value clients to ensure their experience with the advisors is exceptional
  • Attended client meetings as a Sales Assistant- record meeting minutes, set priorities and define goals
  • Organized over four client seminars, which included invitation design, site selection, room setup and menu selection
  • Managed travel reservations, website design and PowerPoint presentations for the sales team
  • Responsible for design and development of PowerPoint Presentations for sales events.

Intern for Account Management

LEADDOG MARKETING GROUP
New York City, NY
01.2014 - 05.2014
  • Supported three key strategic accounts: Food Network South Beach Food & Wine Festival, Independent Film Channel SXSW Music Festival and the March of Dimes 5k Charity Walk
  • Provided administrative assistance and support to the account group and served as a liaison between Agency and Client
  • Maintained on-going communication with vendors, sponsors, and partners during all phases of events from negotiation to activation
  • Updated event vendor files along with on-site contact kits
  • Provided on-site support at events as required.

Education

Bachelor of Science - Tourism and Hospitality Management

TEMPLE UNIVERSITY, School of Tourism and Hospitality Management
05.2014

Skills

  • Microsoft Office (PowerPoint, Excel, Microsoft Word, Entourage, Publisher, Outlook)
  • Social Media Skills- Twitter, Facebook, Instagram
  • Use of software to accomplish tasks including: Workday, Concur, ADP, Sharepoint, Chrome River, Oracle Procurement, Survey Monkey, Campaigner, Wufoo
  • New Hire Onboarding
  • Employee Hiring

Websites

Timeline

Human Resource Coordinator/ Executive Assistant to the SVP of HR, USA

ELSEVIER INC.
05.2018 - 04.2024

Event Coordinator/ Project Administrator

TEMPLE UNIVERSITY, COLLEGE OF SCIENCE AND TECHNOLOGY
08.2015 - 05.2018

Tech Support/ Marketing

BCG Securities
11.2014 - 08.2015

Intern for Account Management

LEADDOG MARKETING GROUP
01.2014 - 05.2014

Bachelor of Science - Tourism and Hospitality Management

TEMPLE UNIVERSITY, School of Tourism and Hospitality Management

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Kirsten Riley