Summary
Overview
Work History
Education
Skills
Accomplishments
Certification
Timeline
Generic

K. Lani WALL

Boise,ID

Summary

PROFILE


Professional with strong background in executive support, adept at managing complex schedules, coordinating meetings, and handling confidential information. Highly skilled in communication, organization, and problem-solving, ensuring seamless office operations. Focused on team collaboration and achieving results, adapting flexibly to changing needs and priorities. Dependable and resourceful, consistently delivering high-quality outcomes.

Overview

21
21
years of professional experience
1
1
Certification

Work History

Legal Administrative Assistant

HAWLEY TROXELL
11.2021 - Current
  • Assist with management for 6 attorney’s calendars, setting up meetings as requested, responding to external meeting requests, and working with colleagues to ensure accurate scheduling and meeting logistics as well as preparing meeting materials.
  • Field incoming, high-level administrative contacts on legally complex issues with extreme diplomacy and discretion.
  • Perform a variety of complex writing and reporting tasks in support of the attorneys I support.
  • Independently research and draft correspondence, communication materials and reports.
  • Maintain hard copy and electronic filing system, including maintenance, archival and retrieval of hard copy files according to records retention schedule for bond transcripts.
  • Coordinate all local and national travel including obtaining travel authorization, booking air travel and hotels, conference registration, and processing reimbursement requests for the Public Finance group.
  • Assist with putting together transcripts for various bonds and levies once they have been passed.

Administrative Assistant

UNIVERSITY OF WASHINGTON GRADUATE MEDICAL EDUCATION
05.2016 - 10.2021
  • Manage the Assistant Dean’s calendar, setting up meetings as requested, responding to external meeting requests, and working with colleagues to ensure accurate scheduling and meeting logistics as well as preparing meeting materials.
  • Field incoming, high-level administrative contacts on legally complex issues with extreme diplomacy and discretion.
  • Responsibility for ensuring high level of discretion and high priority for all accreditation, resident remediation, and UWHA union related meetings.
  • Screen and respond to mail, email, and phone calls based upon knowledge of the Assistant Dean’s views and priorities, including drafting responses to issues identified.
  • Perform a variety of complex writing and reporting tasks in support of the Assistant Dean.
  • Independently research and draft correspondence, communication materials, and reports for the Assistant Dean.
  • Maintain hard copy and electronic filing system, including maintenance, archival and retrieval of hard copy files according to UW General Records Retention Schedule.
  • Plan, arrange, and ensure the completion of logistics for recurring committee and subcommittee meetings including securing meeting rooms, scheduling guests, retaining catering, arranging audiovisual/teleconference equipment, circulating committee materials, confirming attendees, and performing other tasks as required.
  • Provide assistance to the Assistant Dean, the GME Director in and Director of Housestaff Affairs support of committee activities as assigned.
  • Coordinate all local and national travel including obtaining travel authorization, booking air travel and hotels, conference registration, and processing reimbursement requests for Assistant Dean and GME Administration and Operations team.
  • Track confidential resident/fellow remediation matters for the Assistant Dean.
  • Serve as the primary event coordinator for the annual UW Medicine Orientation for approximately 475 incoming residents and fellows, under the direction of the GME Director.
  • Manage all orientation materials and distribution of materials at orientation events.
  • Coordinate and manage speakers for event and ensure receipt of their presentations/handouts prior to the orientation events.
  • Serve as the primary events coordinator for UW GME Wellness events under the direction of the Director of Resident & Fellow Wellness including tracking of budgets, processing expense reports and reimbursements.
  • Update and maintain various computer programs used by UW GME.
  • Track non-compliance issues and send notification of non-compliance letters to program directors.
  • Manage responses to the letters and report back to GMEC.
  • Create welcome letters and arrange orientation for new program directors and program administrators.
  • Process and track new application reviews.

ESTIMATOR/SALES & ADMINISTRATIVE ASSISTANT

GREAT FLOORS
09.2014 - 05.2016
  • Used specialized software to create estimates quickly and accurately and make estimates easily understandable and shareable.
  • Communicate with clients regarding approved estimates.
  • Create job when estimates have been approved.
  • Assist with product choice, closing sales with new and existing walk in customers.
  • Manage purchasing and track inventory department wide.
  • Track open orders and work with vendors to ensure a timely arrival.
  • Assist scheduler with creating schedules, answering emails and track labor bills.
  • Manage budget and coordinate logistics for special events with clients, venues and caterers.

LOAN CLOSING ASSISTANT

AMERICAN PACIFIC MORTGAGE
01.2013 - 09.2014
  • Answered phones as needed.
  • Completed Verifications of Employment (VOE).
  • Compiled packets for closer to process and approve.

OFFICE MANAGER & EXECUTIVE ASSISTANT

EAGLE FIRE DEPARTMENT
10.2004 - 11.2012
  • Maintained detailed administrative and procedural processes that reduced redundancy and improved accuracy and efficiency to achieve organizational objectives.
  • Managed daily office operations and maintenance of equipment.
  • Maintained Firehouse records for business occupancy and inspections.
  • Kept accurate records for all business supplies.
  • Performed quality checks on all incident reports to ensure accurate submissions to the National Fire Incident Reporting System (NFIRS).
  • Monitored scheduling to ensure no double bookings for people/divisions/shifts occurred.
  • Tracked, invoiced and collected payments for plan reviews and inspections for the Code Enforcement Division.
  • Assisted divisions with data entry, report generation, travel arrangements and any request made by senior staff.
  • Reconciled statements to monthly invoices to help prepare them for the accountant to write checks.

Education

OFFICE & FIRE SERVICE ADMINISTRATION - Studied upper-level fire administration

EASTERN OREGON UNIVERSITY
La Grande, OR

FIRE SERVICE ADMINISTRATION - Completed entry-level fire administration courses

CHEMEKETA COMMUNITY COLLEGE
Salem, OR

Skills

  • Administrative coordination
  • Comprehensive event organization
  • Calendar management
  • Sales experience
  • Travel coordination
  • Customer relations management
  • Grant application expertise
  • Expense management
  • Experience with Concur platform
  • Skilled in Zoom meetings and webinars
  • Notary public

Accomplishments

  • Planned orientation events for 500+ residents and fellows
  • Organized special events for 20-50 physicians.
  • Successfully started a summer wrestling camp in 2010 which still is runs today.
  • Solved travelling mishaps to get executives home in a timely manner.

Certification

Certified Notary in the State of Idaho

Timeline

Legal Administrative Assistant

HAWLEY TROXELL
11.2021 - Current

Administrative Assistant

UNIVERSITY OF WASHINGTON GRADUATE MEDICAL EDUCATION
05.2016 - 10.2021

ESTIMATOR/SALES & ADMINISTRATIVE ASSISTANT

GREAT FLOORS
09.2014 - 05.2016

LOAN CLOSING ASSISTANT

AMERICAN PACIFIC MORTGAGE
01.2013 - 09.2014

OFFICE MANAGER & EXECUTIVE ASSISTANT

EAGLE FIRE DEPARTMENT
10.2004 - 11.2012

OFFICE & FIRE SERVICE ADMINISTRATION - Studied upper-level fire administration

EASTERN OREGON UNIVERSITY

FIRE SERVICE ADMINISTRATION - Completed entry-level fire administration courses

CHEMEKETA COMMUNITY COLLEGE

Similar Profiles

CREATE PROFILE
K. Lani WALL