Kobie Carrasco
Shafter
Summary
Experienced with managing office communications, schedules, and records. Utilizes strong organizational and multitasking skills to ensure smooth office operations. Track record of effective communication and problem-solving in dynamic environments.
Overview
26
26
years of professional experience
Work History
Secretary
Congregational Bible Church of Sahfter
09.2019 - Current
- Developed and maintained accurate records for membership, attendance, and contributions, enhancing data reliability.
- Assisted in financial recordkeeping, ensuring accuracy of donations and expenditures.
- Scheduled appointments and conducted follow-up calls to vendors.
- Assisted in preparation of weekly bulletins and newsletters, improving community engagement through effective communication.
- Verified timekeeping records and handled any discrepancies with employees.
- Handled sensitive information discreetly, maintaining confidentiality when managing personnel files or financial data.
- Answered multi-line phone system and enthusiastically greeted callers.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Provided clerical support to company employees by copying, faxing, and filing documents.
- Maintained accurate records of office expenses, assisting in budget preparation and cost control efforts.
- Assisted in event planning and execution for church functions such as conferences, workshops, or social gatherings.
- Managed sensitive and confidential information with discretion, upholding integrity of executive communications.
- Assisted in preparing detailed reports for management, enabling informed decision-making.
- Oversaw inventory of office supplies, ensuring availability and cost-efficiency.
- Managed phone and email correspondence and handled incoming and outgoing mail.
- Managed filing system, entered data and completed other clerical tasks.
- Recorded new hires, terminations, changes in job classifications and merit increases to main human resources files.
- Coordinated logistics for church events, including venue arrangements and materials preparation.
- Maintained payroll information by calculating, collecting, and entering data.
- Updated employee files with new details such as changes in address or salary levels.
- Maintained employee confidence and protected payroll operations by keeping information confidential.
- Assisted new hires with onboarding paperwork related to direct deposit setup, tax forms, and benefit enrollment.
- Issued paychecks on designated pay dates to avoid employee dissatisfaction.
Secretary
Shafter Press Wasco Tribune
08.2015 - 09.2019
- Operated typesetting software to prepare layouts for print and digital media.
- Reviewed proofs for accuracy and quality prior to final production.
- Collaborated with designers to ensure alignment of visual elements and text.
- Maintained an organized workflow to meet tight deadlines consistently.
- Contributed to seamless project management by coordinating with editors, authors, and designers throughout the production process.
- Collaborated with graphic designers to create visually appealing layouts for print and digital publications.
- Compared digital and physical customer files to identify and address discrepancies such as fonts, graphics or and layouts.
- Worked collectively with other teams to reach deadlines and meet customer expectations.
- Maintained daily report documents, memos and invoices.
- Provided exceptional customer service by promptly addressing inquiries and resolving issues professionally.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
Office Manager
GIC Trucking
03.2009 - 05.2015
- Enhanced productivity by streamlining office operations across multiple departments.
- Created efficient filing systems for quick and easy document retrieval.
- Ensured balanced budgets by regularly reconciling accounts payable and receivable.
- Managed office inventory with precise ordering, stocking, and receiving shipments.
- Protected sensitive employee and client information, fostering trust and integrity.
- Coordinated successful office relocations through meticulous planning and execution.
Duplication Clerk/Switchboard Operator
Kern High School District
06.2000 - 10.2009
- Streamlined administration processes by duplicating forms and teacher materials promptly.
- Operated and maintained multiple duplicating machines to ensure efficient output.
- Managed incoming and outgoing calls via multi-line switchboard for optimal communication.
- Delivered exceptional customer service by addressing inquiries and directing calls effectively.
- Trained new staff on switchboard operations and effective customer engagement techniques.
- Coordinated interdepartmental communication to enhance timely information sharing.
Education
Associate Degree in Biblical Studies - Biblical Studies
Summit Bible College
Bakersfield, CA06-2014
Bachelor in Christian Couseling - Counceling
Summit Bible College
Bakersfield, CA06-2014
Bachelor of Theology - Theological Studies
Summit Bible College
Bakersfield, CA06-2014
GED -
Kern High School District
Bakersfield06-1980
Skills
- Customer service
- Verbal and written communication
- Office administration
- Organization
- File management
- Document preparation
- Calendar management
- Schedule management
- Multi-line phone systems
- Quickbooks
- Supply restocking
- Payroll processing
- File systems management
- Supply ordering
- Accounts receivable and payable
- Record preparation
- Inventory purchasing
- Payment posting
- Minute taking
- Accounts payable
Timeline
Secretary
Congregational Bible Church of Sahfter
09.2019 - Current
Secretary
Shafter Press Wasco Tribune
08.2015 - 09.2019
Office Manager
GIC Trucking
03.2009 - 05.2015
Duplication Clerk/Switchboard Operator
Kern High School District
06.2000 - 10.2009
Associate Degree in Biblical Studies - Biblical Studies
Summit Bible College
Bachelor in Christian Couseling - Counceling
Summit Bible College
Bachelor of Theology - Theological Studies
Summit Bible College
GED -
Kern High School District