Kole Trent

Position Summary

The position is responsible for providing consultation and assistance to data partners on the proper use of Registering Oklahoma Vital Event Records (ROVER). ROVER is a program used to create and electronically register all birth and death records for the State of Oklahoma. This position is located in the Vital Records program for the Oklahoma State Department of Health. The Vital Records division collects, maintains and issues Birth and Death Certificates.

Position Responsibilities /Essential Functions

• Conduct training sessions to ensure the appropriate professions across the State are credentialed to enter data into the program;
• Provide customer support and technical assistance for the ROVER program and assist with the ROVER Help Desk as needed;
• Participate in conferences and other professional events to market ROVER to reach a broad number of users including medical certifiers, birth certifiers, and funeral homes;
• Write, develop, and prepare resource materials such as guides, manuals, and other aids to educate current and potential users on using and navigating the ROVER system;
• Provide consultation and trainings to external data partners regarding proper usage of the ROVER program to help ensure accurate reporting of statistical data;
• Utilize Microsoft Office 365 applications, Camtasia video production software or the equivalent, and other authorized technology to create, publish, and deliver webinars, and web-based trainings;
• Update tracking lists and spreadsheets using applications within the Microsoft Office 365 product suite for internal productivity and data reports to external partners;
• Compose field reports using applications within the Microsoft Office 365 product suite;
• Test new product builds and software by following set regression and independent steps to identify problems and changes inside a website interface and functionality
• Develop and cultivate professional partnerships and collaborations with diverse sets of data partners including Medical Certifiers, Funeral Directors, Hospital Administrators, and University Administrators and Faculty, in order to establish and maintain productive relationships and promote the benefits of proper usage of the ROVER program.

Other Duties

• Demonstrates knowledge of and supports mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior.
• Works according to deadlines for delivery of reports
• Works effectively in team environment, participating and assisting their peers.

Valued Knowledge, skills and abilities

• Knowledge and experience in Curriculum and Content Development: Ability to develop course curriculum and content, presentations, training materials, and user guides for diverse audiences.
• Demonstrated skills in presentation and training delivery: Ability to facilitate classroom training, workshops or seminars, conduct webinars, use small group facilitation tools, and utilize video, audio, and other types of equipment to present and record training.
• Excellent oral and written communication skills: Ability to express oneself clearly in interactions with others verbally and in the style of business writing.
• Experience fostering teamwork: Ability and desire to establish and maintain effective working relationships and work cooperatively with others on a team.

• Responsible for oversight of public health grant programs like Healthy Living Grants for Tobacco Control, Nutrition and Fitness, and/or other Wellness Program events, activities, and community/county partnerships.
• In addition, will mobilize, recruit, and coordinate the wellness related activities of coalition members and serve as the community/county resource for wellness initiatives.
• Develops and maintains strong collaborative partnerships with key stakeholders (local, county-wide, and state-wide) and community partners for involvement in tobacco control, nutrition and fitness, and other wellness initiatives.
• Communicates program goals and success to professionals, decision makers, community leaders, contractors, and the media.
• Ensures use of accurate demographic, scientific, statistical and programmatic information related to tobacco control, nutrition and fitness, and other wellness issues.
• Coordinates and facilitates resources for meetings (may include but are not limited to providing meeting accommodations and notices, logistical assistance, training opportunities, health communication resources, budget support, and other assistance as may be needed by the coalition).
• Provides and coordinates training and technical assistance to the community and local partners. Assures that the partners members are provided opportunities to develop or enhance specific experience and expertise in effective tobacco control and nutrition and fitness interventions, (wellness topics) through participation in training workshops, conference calls, and evaluation activities.
• Mobilizes community organizations to develop and implement community interventions and system and organizational level changes.
• Develops media messages (press kits, fact sheets, and other materials tailored to local tobacco, nutrition and fitness, and other wellness needs) for professional and lay audiences based cultural, social and behavioral factors in the delivery of tobacco control, nutrition and fitness, and other wellness information and cultivates media relationships.
• Analyzes and stays abreast of public health policy and standards.
• Plans, coordinates, and conducts on-site educational and training activities and provides technical assistance on various tobacco control, nutrition and fitness, and other wellness related topics.
• Provides education to designated local stakeholders, city council members, and state legislators.
• Monitors grant budget, including the rate of expenditures and compliance with budgeting requirements, including indirect costs, if applicable.
• Develops grant reports, collects data and maintains data on the grant program.
• Complies with all programs, financial and evaluation guidelines and requirements of the grant.
• Develops and maintains a communication mechanism to keep partners and community fully informed of community issues, events, and activities as well as grant related plans, budgets, and issues.
• Coordinates the strategic planning process and meetings involving the stakeholders and its partners.
• Reviews and analyzes local strategic plans and works with the coalition and partners and lead agency staff to implement the plans as well as formulate future strategic plans under the grant program for submittal to grantor annually.
• Research promising and best practices interventions, and continually develops knowledge involving tobacco control, nutrition and fitness, and overall wellness in order to assess the best strategies for achieving grant outcomes.
• Ensure completion of invoices and expenditure reports for submission to grantor's.
• Works with funders or grantor's, technical assistance providers and the external evaluator to facilitate fulfillment of grant requirements, effective implementation of programs, and appropriate use of funds.

• Assigned responsibilities for assessment, planning, implementation, and evaluation of health education/promotion programs
• Conducts needs assessments at the individual, organizational, and community levels to determine appropriate theoretical basis from which to initiate programmatic and strategic planning
• Conducts programmatic and strategic planning with stakeholders regarding health issues and infrastructure development
• Implements and/or monitors the implementation of evidence-based health education curricula and health promotion programs with an emphasis on program completeness, fidelity, and evaluation
• Evaluates the effectiveness of health education/promotion programs and makes necessary changes
• Assists in the development of grant related documents and proposals
• Establishes and maintains partnerships with agencies, communities, or organizations in determining the need for specialized health education programs and the planning, implementation, and evaluation of such programs; this includes strategic planning, the use of logic models, development of performance measures, and specific application of health behavior theory
• Prepares and delivers public presentations for selected audiences.
• Administrative and managerial duties as required over other Health Educators within the district
• Customer service used in communication to general public

• Developing schedules and fitness activity plans
• Ensuring program plans and physical activities incorporate the observed needs and stimulation of individual children and youth
• Meeting physical, emotional, and social intellectual needs of the children
• Leading, demonstrating, instructing and facilitating planned spontaneous fitness program activities to elevate the youth’s cognition and wellness.

• Inspected properties regularly to identify deficiencies and schedule repairs.
• Collected monthly assessments, rental fees, deposits and payments.
• Investigated and resolved property complaints and violations to foster pleasant living environment for residents.
• Maintained property appearance and curb appeal
• Served eviction notices if terms of lease agreement were breached