Summary
Overview
Work History
Education
Skills
Websites
Accomplishments
Certification
Additional Information
Work Availability
Quote
Timeline
GeneralManager
Kori Barlow Smith

Kori Barlow Smith

San Benito,TX

Summary

Organized Office Manager with noted experience in administrative management. Prioritize projects and multitask effectively to achieve project goals. Methodical and detail-oriented team player with expertise in team leadership. Offering these skills and strong work ethic.

Overview

26
26
years of professional experience
1
1
Certification

Work History

Executive Assistant to President/Owner

Gulf Aviation Inc
Harlingen, TX
08.2021 - Current
  • Screened calls and emails and initiated actions to respond or direct messages for managers.
  • Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team productivity.
  • Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
  • Trained junior office staff in correct procedures and reporting requirements.
  • Developed and maintained automated alert system for upcoming deadlines on incoming requests and events.
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Updated executives on changing business needs by thoroughly documenting internal and client meetings.
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Worked collaboratively with auditors throughout reviews, offering assistance and clerical support.
  • Upheld strict timetables by maintaining accurate, balanced calendars.
  • Managed and reviewed filing and office systems.
  • Answered high volume of phone calls and email inquiries.
  • Organized logistics and materials for each meeting, arranged spaces and took detailed notes for later dissemination to key stakeholders.
  • Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
  • Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
  • Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
  • Worked with clients to effectively plan and coordinate logistics for special projects and events.

Live in Hospice Caregiver

Father
San Benito, Texas
05.2017 - 01.2020
  • 15 Obtained client medical history, including medication information, symptoms and allergies.
  • Complied with all company-specific guidelines and performed hands-on nursing care to patients under RN supervision.
  • Answered call lights and supported patient comfort and safety by adjusting bed rails and equipment.
  • Facilitated activities of daily living, including personal hygiene management, feeding and ambulation.
  • Maximized patient satisfaction by helping individual carry out personal tasks such as dressing and walking.
  • Promoted good oral and personal hygiene by aiding patients with shaving, bathing and teeth brushing.
  • Collaborated with physicians to design at-home medication guidelines and educated patients and families on correct medication administration.
  • Established and administered annual budget with effective controls to prevent overages, minimize burn rate and support sustainability objectives.
  • Managed all facets of business operations, including financial tracking, inventory coordination and social media marketing.
  • Analyzed information gathered by investigation and report findings and recommendations.

Office Manager/Executive Assistant

Oceaneering International Global Data Solutions
Houston, TX
11.2012 - 08.2016
  • Manage all activity for Director and Direct Reports Globally.
  • Managed budgets, appointment scheduling, employee and event itineraries and accounts to improve productivity initiatives
  • Established workflow processes, monitored daily productivity and implemented modifications to improve overall performance of personnel
  • Managed office operations while scheduling appointments for department managers
  • Arranged corporate and office conferences for company employees and guests
  • Established and developed strong administrative team by delivering ongoing coaching and motivation and fostering career advancement
  • Monitored and evaluated personnel performance to complete annual reviews, recommend advancement or address productivity concerns
  • Coordinated special projects and managed schedules
  • Developed standard operating procedures for all administrative employees
  • Prepared meeting materials and took clear notes to distribute to stakeholders
  • Maintained CRM database with customer updates and report generation
  • Coached new hires on company processes while managing employees to achieve maximum production
  • Optimized organizational systems for payment collections, AP/AR, deposits and recordkeeping

Executive Assistant, CIO / Executive Vice President

Oceaneering International Inc
Houston, TX
02.2012 - 07.2016
  • Scheduled frequent global travel and logistics for CIO and team, Organized and Maintained highly confidential calendar, Expense reporting, Liaison between CIO and Direct Reports as well as global IT department, Fielded and Scheduled all phone calls and meeting requests, Event scheduling/catering both internally and external clients, Assisted Corporate Marketing with numerous Global Events/Tradeshows, Oversaw Cellular Global Mobility Services (+$10mm annually reduced from $14mm), PeopleSoft ERP, LMS Learning Systems, Mediator between divisions & Board of Directors for CIO, Peer mentoring, Conflict mediation.
  • Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team productivity
  • Created expense reports, budgets and filing systems for management team

Lead Facilitator / Executive Assistant, Founder, CEO

Baker Communications / Anger Management Training Institute
Houston, TX
02.2006 - 03.2011
  • Direct complex projects from concept to fully operational status, Scheduling travel itineraries, lodging, meeting facilities and supplies for CEO and support staff, Coordinate internal meetings, information documentation, monthly newsletters, Attend Board Committee Meetings and produce and forward minutes to all entire team, Compile company statistics and data under requirements of the Comptroller, Schedule and maintain meetings for Chief Operating Officer, Program Director and Business Implementation Specialists, Compiling monthly expense reports, Overseeing daily operations of office including: office supplies, equipment maintenance, business cards, stationery, company pamphlets, Daily use of MS.

Education

Anger Resolution Therapist - Anger Management/conflict Resolution

Anger Management Training Institute
Houston, TX
02.2006

Texas Real Estate Sales - Real Estate

Spencer School Of Real Estate
Houston, TX
06.1994

High School Diploma -

Westbrook High School, Beaumont, TX
Beaumont, TX
05.1991

Skills

  • Training/Certifications of team; Large-Scale Requisitions/AFE, RFP, Facilities Management; Interaction with various Governmental Entities to Maintain Compliance, Global Marketing/Promotions/Trade shows; Time/Bonus Entry; HSE Compliance; Corporate Housing; Creation of Projects and Contracts, Budget Forecasting, PeopleSoft ERP, Discretion, Exceptional Written Communication, Interpersonal Skills, Event Catering, Business Correspondence, Social Media Marketing (eBay, Twitter, FaceBook, LinkedIn, etc), Invoicing, Senior Administrative Skills, New-hire Orientation, Project Orientation, Filing, Microsoft Active Directory, Microsoft Word, Microsoft Excel, PowerPoint, Outlook, LMS, Peachtree, Liaison to Executives; Proxy, Google Applications, Adobe Professional, Concur Travel Application
  • Office/XP, Excel, Advanced PowerPoint, Outlook, Adobe Publisher, Google Applications,
  • Lead Facilitator
  • Direct interaction with participants, extensive customer service - Cross Country Training/Consulting, coordinated personal and client travel and lodging arrangements; activities, Facilitated Corporate and National courses in following areas: Exceptional Presentations, Anger Management, Managing Negotiations, Consultative Selling Skills, Telephone Selling Skills, Value-Added Selling Skills, Win-Win Negotiations, Time Management, One-on-one Coaching, Effective Communications, Public Speaking, Managerial Coaching Skills, Consumer Marketing, Advanced PowerPoint Presentations
  • Active Directory, Publisher
  • Administrative Skills, Win
  • Adobe, Microsoft Word
  • Budget, Negotiations
  • Business cards, Newsletters
  • Business Correspondence, Peachtree
  • Coaching, PeopleSoft
  • Interpersonal Skills, Presentations
  • Concept, Proxy
  • Consulting, Public Speaking
  • Contracts, Reporting
  • Facilities Management, Time Management
  • Filing, Trade shows
  • Forecasting, Written Communication
  • Invoicing
  • Logistics
  • Documentation and control
  • Policy and procedure modification
  • Technical Support
  • Business administration
  • Presentation design
  • Organizational skills
  • Budgeting
  • Friendly nature
  • Workflow planning
  • Clear oral/written communication
  • Contract negotiations
  • Program Management
  • Excellent multi-tasking ability
  • Clerical support
  • Team Bonding
  • Account Reconciliation
  • Payroll and budgeting
  • 70 WPM typing speed

Accomplishments

  • Collaborated with team of 50 in the development of invention of new division, Global Data Solutions .
  • Advanced from temporary assistant within six months to establish new division as office manager/team lead
  • Implemented new, interactive employee scheduling system to monitor, gauge and project staffing needs.
  • Recognized by management for Tradeshow event and promotion which introduced oil and gas industry to our new specialty .

Certification

Certified administrative Professional Scrum Master Certified Anger Resolution Therapist (Authority to Instruct and certify others in becoming Anger Management Therapists)

Additional Information

  • Texas Real Estate License (1994, Expired) Notary Public, State of Texas
  • (Current) organic aloe vera Farm established January 5, 1955

Work Availability

monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
swipe to browse

Quote

Price is what you pay. Value is what you get.
Warren Buffett

Timeline

Executive Assistant to President/Owner

Gulf Aviation Inc
08.2021 - Current

Live in Hospice Caregiver

Father
05.2017 - 01.2020

Office Manager/Executive Assistant

Oceaneering International Global Data Solutions
11.2012 - 08.2016

Executive Assistant, CIO / Executive Vice President

Oceaneering International Inc
02.2012 - 07.2016

Lead Facilitator / Executive Assistant, Founder, CEO

Baker Communications / Anger Management Training Institute
02.2006 - 03.2011

Anger Resolution Therapist - Anger Management/conflict Resolution

Anger Management Training Institute

Texas Real Estate Sales - Real Estate

Spencer School Of Real Estate

High School Diploma -

Westbrook High School, Beaumont, TX

Similar Profiles

CREATE PROFILE
Kori Barlow Smith