Summary
Overview
Work History
Education
Skills
Timeline
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Kourtney Villegas

Houston

Summary

Knowledgeable administrative professional with history of supporting high-level executives in fast-paced environments. Managed complex schedules, coordinated travel arrangements, and facilitated effective communication as well as planning events. Demonstrates proficiency in handling confidential information and optimizing office operations.


Overview

4
4
years of professional experience

Work History

Executive Administrative Assistant

Adams Automotive
09.2022 - 12.2024
  • Coordinated travel arrangements for executives to ensure smooth logistics and adherence to schedules.
  • Handled inquiries for timely responses and maintained positive relationships with clients and partners.
  • Prepared presentations by gathering data and designing visually appealing slides for executive meetings.
  • Planned corporate events by coordinating logistics, catering, and venue arrangements for successful gatherings.
  • Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
  • Facilitated training and onboarding for incoming office staff.
  • Supported business and hospitality needs of corporate partners and staff during meetings and company events.
  • Used QuickBooks to produce monthly invoices, reports, and other deliverables.
  • Volunteered to help with special projects of varying degrees of complexity.
  • Worked with senior management to initiate new projects and assist in various processes.
  • Upheld strict timetables by maintaining accurate, balanced calendars.

Accounts Payable Supervisor

White Water Express Carwash
04.2021 - 09.2022
  • Coordinated with vendors to resolve billing discrepancies and maintain positive relationships.
  • Assisted in month-end closing processes by preparing necessary reports.
  • Maintained accurate records of all transactions and payments made.
  • Managed accounts payable processes to ensure timely processing of invoices.
  • Oversaw team responsible for reviewing and approving payment requests.
  • Processed all vendor invoices promptly in accordance with company policy.
  • Researched all invoices that were past due.
  • Interacted with corporate vendors, upper management and peers.
  • Streamlined accounts payable processes for increased accuracy and timeliness of payments.

Education

High School Diploma -

Cypress Fairbanks High School
Cypress Texas

Real Estate License

Champions School of Real Estate
01-2025

Skills

  • Customer service
  • Meeting planning
  • File management
  • Event coordination
  • Documentation and reporting
  • Administrative support
  • Executive support
  • Office administration
  • AR/AP
  • Accounting
  • Payroll
  • Self-starter
  • Work prioritization
  • Reliable and responsible

Timeline

Executive Administrative Assistant

Adams Automotive
09.2022 - 12.2024

Accounts Payable Supervisor

White Water Express Carwash
04.2021 - 09.2022

High School Diploma -

Cypress Fairbanks High School

Real Estate License

Champions School of Real Estate

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Kourtney Villegas