Krissi Thom
Evanston,IL
Summary
Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy.
Overview
8
8
years of professional experience
Work History
Executive Administrative Assistant/Project Coordinator
Ali Group
04.2021 - Current
- Receives and screens all phone calls
- Manages/organizes email on behalf of Executives and acts with urgency
- Proactively manages President’s and Marketing team calendars; anticipates needs using a holistic approach
- Schedules all team and client meetings; manages a high-volume of meetings (both on-site and virtual)
- Arranges all domestic/international travel; anticipates/troubleshoots travel delays/cancellations; keeps track of all airline mileage accounts/points; licenses/passport renewals, etc
- Performs research, gather/shares data, and coordinates various projects
- Drafts/edits/submits correspondence (letters to clients and prospective clients, acknowledgement letters, and personal)
- Edits Powerpoint presentations/slide decks for sales presentations
- Plans and coordinates off-site corporate meetings – holiday parties, leadership meetings, sales events, retreats, etc
- Assists Marketing with planning of trade show events and supports team with all logistics, schedules, and communications
- Maintains and protects confidential records and information – uses absolute discretion when handling matters, including sensitive HR matters and privileged communications
- Facilitates expense management processes, including employee reimbursements and vendor invoicing; collaborates with the Finance team to track expenses and maintain records efficiently
- Assists with the ordering of company devices, apparel, supplies, and marketing materials as needed
- Facilities management – issues key fobs, parking spaces, monitors routine safety practices (fire drills, routine maintenance calls, etc.)
- Purchases office and kitchen supplies; keeps breakroom and supply stocked; replenishes items as needed
- Tech savvy and able to troubleshoot challenges using the latest versions of MS Office 365, including the updated features.
Executive Administrative Assistant/Project Coordinator
Astellas Pharma US
03.2020 - 09.2020
- Due to Covid-19 limitations)
- Coordinated Executives’ calendars, organized email inboxes, and triaged requests/action items
- Scheduled/prepared team meetings and prepped team for all virtual meetings (sent out invites, agendas, handouts, and took meeting notes)
- Managed the progress of various projects and modified existing SOPs
- Tracked budget expenditures; created expense reports through Concur
- Assisted HR with interview preparation and onboarding of new hires
- Assisted Facilities with new employee office set-ups and onboarding
- Kept track of all active online publication subscriptions, maintaining records of cost, renewal dates, and log-in credentials where applicable, as well as handling renewals
- Improved training materials for projects that involved improved patient care
- Solved a business challenge involving uploading/archiving confidential legal agreements in that is currently being implemented by the entire team
- Saved the company time and money by lowering the cost of virtual event registrations.
Administrative Assistant, President/Project Coordinator
Trafalgar Group, LLC
02.2017 - 02.2020
- Scheduled all appointments; screened/routed all calls as appropriate
- Organized complex calendars; scheduled all meetings and appointments
- Arranged complicated trips - both international and domestic
- Drafted and edited proposal letters, memoranda, and correspondence
- Managed tight deadlines and competing demands for special project needs; developed spreadsheets to track progress and gave weekly updates to senior staff
- Distributed, updated, and managed flow of marketing materials, presentations, and ad hoc spreadsheets
- Maintained records for all ongoing team deals, keeping records current via team input, and kept the pipeline report up-to-date
- Continually sought methods for improving daily operations, including communication with clients, recordkeeping and data entry for increased efficiency
- Completely re-organized the internal libraries and assisted managers with special projects as needed.
Executive Assistant
Third 500
09.2015 - 01.2017
- Organized heavy calendars and scheduled all of CEO’s appointments (both personal and professional); maintained team calendars
- Managed CEO’s active board appointments and schedules, and created meeting prep folders
- Coordinated travel arrangements and created itineraries (both personal and professional)
- Responded to event invitations - philanthropic and general meeting requests
- Planned, organized, implemented and managed various office team building activities, functions and special events (ex: contests, happy hours, lunch ‘n learns, etc.)
- Assisted Principals with project support – updated contacts in databases, researched companies, and built/shared knowledge of competitors
- Facilitated co-investment activities by working closely with the investment team to manage documentation and communications with external partners with team
- Assisted with tax preparation and sent out K-1s
- Drafted/Edited/Executed NDAs/LOIs for Executives’ signature; archived all legal documents
- Procured office equipment; worked with vendors to purchase/maintain office equipment and supplies
- Liaised with outsourced IT company and helped troubleshoot tech issues
- Organized and ordered all kitchen supplies; managed budget for breakroom/kitchen supplies
- Supported CFO/Controller with AR invoicing and assisted with budgets, invoicing, and submission of financial reports
- Worked in tandem with marketing teams to raise company profile through social media platforms.
Education
B.A. -
University of Dallas
Dallas, Rome, TXSkills
- MS Office Suite
- Google Workspace
- Coordinating Project Schedules
- Interpersonal Communications
- Collaboration
- Record Maintenance
- Typing Speed 60wpm
Timeline
Executive Administrative Assistant/Project Coordinator
Ali Group
04.2021 - Current
Executive Administrative Assistant/Project Coordinator
Astellas Pharma US
03.2020 - 09.2020
Administrative Assistant, President/Project Coordinator
Trafalgar Group, LLC
02.2017 - 02.2020
Executive Assistant
Third 500
09.2015 - 01.2017
B.A. -
University of Dallas
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