Krissy Thom
Wilmette,IL
Summary
Detail-oriented administrative professional with superb people-skills and public relations experience. Business-savvy with excellent decision-making skills.
Overview
10
10
years of professional experience
Work History
Executive Assistant, Sales and Marketing
Scotsman Ice Systems
04.2021 - Current
- Manages executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Prioritizes and distributes incoming memos, correspondence, submissions, and reports
- Processed travel expenses and reimbursements for executive team and senior management group.
- Edits presentations, runs reports, and handles special projects in support of organizational goals
- Plans and coordinates onsite and off-site corporate meetings – holiday parties, leadership meetings, lunch ‘n learns, sales meetings, etc
- Maintains and protects confidential records and information – uses absolute discretion when handling matters, including sensitive HR matters and privileged communications
- Assists with the ordering of company devices, apparel, supplies, and marketing materials as needed
- Collaborates with other teams - assists other administrative support staff as needed to foster improved communication between departments
- Conducts research and handles ad hoc projects as needed.
Executive Assistant, Business Development
Trafalgar Group, LLC
02.2017 - 04.2021
- Promoted team productivity by coordinating Executives' calendar, organizing email inboxes, and triaging requests
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
- Drafted/edited/proofread correspondence, presentations, and memoranda
- Updated contacts in databases
- Managed tight deadlines and competing demands for special project needs /developed spreadsheets to track progress and gave weekly updates to senior staff
- Distributed, updated, and managed flow of marketing materials
- Assisted in the development of company policies and procedures, contributing to a more organized work environment.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Volunteered to help with special projects of varying degrees of complexity.
Executive Administrative Assistant
Healthios Capital Markets
09.2015 - 01.2017
- Organized heavy calendars and scheduled all appointments - both personal and professional
- Coordinated travel arrangements and created itineraries - both personal and professional
- Responded to event invitations - philanthropic and general meeting requests
- Planned, organized, implemented, and managed various office team building activities, functions and special events (ex: contests, happy hours, retreats, holiday parties, etc.)
- Assisted Principals with project support – updated contacts in databases, researched companies, and built/shared knowledge of competitors
- Facilitated co-investment activities by working closely with the investment team to manage documentation and communications with external partners with team
- Maintained routine electronic and paper filing systems including, but not limited to, paper files, shared e-files, legal files, etc
- Supported Controller with AR invoicing and assisted with budgets, invoices, and submission of financial reports
- Procured office equipment/worked with vendors to maintain office equipment and supplies
- Facilities management – issued keys, parking spaces, and worked with property management on lease renewals, routine safety practices (fire drills, etc.).
Executive Assistant to VP & Managing Directors, Corporate Development
CF Industries
05.2014 - 07.2015
- Provided Executive level administrative support including scheduling and managing a highly active calendar of appointments across multiple time zones, arranging travel itineraries and any personal assistance as needed
- Organized catering/logistics for onsite, off-site meetings and conferences (both domestic and international)
- Ran and prepared reports for staff meetings
- Maintained organizational charts and distribution lists
- Monitored expenditures, processed payment requests, requisitions, and invoices
- Assisted HR to prepare interviews for candidates /prepared schedules, agendas, and onboarding of new hires; set-up IT/mobile phones and cubes/offices, etc
- Prepared Executives for SLT (Senior Leadership Team) meetings and events which included securing travel, meals, hotels, meeting rooms (including booking of Executive Board rooms)
- Prepared monthly expense reports and approved expenses
- Provided backup support to administrative assistants as needed.
Education
B.A. -
University of Dallas
Skills
- Advanced multitasking
- Proactive Problem Solving
- Expense Reporting
- Meeting facilitation
- Fluent in MS Office Suite
- Typing Speed 60wpm
Additional Information
Semester Abroad Rome, Italy
Timeline
Executive Assistant, Sales and Marketing
Scotsman Ice Systems
04.2021 - Current
Executive Assistant, Business Development
Trafalgar Group, LLC
02.2017 - 04.2021
Executive Administrative Assistant
Healthios Capital Markets
09.2015 - 01.2017
Executive Assistant to VP & Managing Directors, Corporate Development
CF Industries
05.2014 - 07.2015
B.A. -
University of Dallas
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