Krista Curtis

Administrative Officer

National Institutes of Health/NCI

06.2022 - Current

Provides oversight and direction to other staff regarding carrying out financial management functions.
Provides advice on strategic financial planning with quantitative and qualitative information.
Prepare financial reports to facilitate strategic program planning and financial requirements.
Prepare and distribute execution, close-out, and special finance reports to appropriate staff by specified deadlines.
Monitor allocations and expenditures to avoid cost overruns, and prepare justifications to reallocate resources or request additional funds.
Execute and track operating budgets for appropriated and non-appropriated funds in compliance with established regulations, policies, and procedures.
Accurately maintain all financial systems.
Ensure budgetary accounts are obligated.
Maintain current and historical budget files.
Developed administrative team to support corporate growth and objectives.
Negotiated contracts with vendors, securing favorable terms and cost savings.
Encouraged and improved cross-department internal communication.
Provided HR administrative assistance to management team.
Leads meetings with lab administrative staff to discuss personnel ticklers, new administrative regulations, and any deficiencies.
Improves internal and external communications across all CCR teams by modeling and setting expectations for the presentation of information in a clear, concise, and well-organized manner, projecting a professional image at all times. This includes responding well to questions, including those that are unanticipated, and creating favorable impressions for effective communication by seeking the views of others and respecting different points of view.
Serves as a primary expert to lead team on studies and projects for a broad scope, which involve complex and precedent-setting issues.
Effectively advises and communicates clearly with Lab/Branch and administrative community on all HR and travel-related matters, so that all fully understand policies, procedures, and status of requests.
Deals tactfully and politely with matters and issues encountered in the programs, ARC, and other areas of the organization. Maintains a positive working relationship with others. Treats customers professionally. Resolve conflicts, confrontations, and disagreements positively and constructively.
Proactively anticipates program needs and potential problems, and develops creative approaches to avoid problems or resolve difficult issues.
Proactively adjusts service to program's changing needs, goals, and objectives. Exercises discretion and sound ethical principles in carrying out all duties.
Provides advice in a variety of Human Resource areas such as staffing, recruitment, employee development, training, and conflict resolution.
Serves as a lead point of contact for numerous Human Resource packages, such as recruitment, CSAL, ARP, retirement, PD classification, for both Title 5 and Title 42 employees, which also includes preparation of such packages and providing guidance on policy and procedures to other administrative and clinical staff.
Works among CCR/ARC leadership to help develop standards, policies, and procedures involving administrative functions within the NCI/CCR organization. This includes, but is not limited to, SOP development, new slot management identifiers related to position tracking, on-boarding policies, etc. Help to identify issues with current policies and procedures and creating working groups to help facilitate change.
Improves internal and external communications across all CCR teams by modeling and setting expectations for the presentation of information in a clear, concise, and well-organized manner, projecting a professional image at all times. This includes responding well to questions, including those that are unanticipated, and creating favorable impressions for effective communication by seeking the views of others and respecting different points of view.
Communicates effectively with project team and managers on the status of projects being managed, including timeframes and document requirements, and key operational issues through formal and informal communications.
Demonstrates support for EEO/diversity and employee work-life quality, fostering a cooperative work environment where diverse opinions are solicited and respected.
Where applicable, ensures that HHS, OPDIV/STAFFDIV, and program goals and requirements for correcting grant, procurement, and finance system weaknesses are achieved or exceeded.
Ensures that all staff satisfactorily and timely complete all training requirements related to the Privacy Act, Personally Identifiable Information (PII), Protected Health Information (PHI), Privacy Impact Assessments (PIA), Information Systems Security Awareness, and similar training obligations related to the access, use, and dissemination of work-related information.
Mandate and enforce staff compliance with all laws, rules, regulations, and policies, with respect to maintaining the confidentiality, data management, and safeguarding requirements related to the Privacy Act, official, non-public, and personally identifiable information.
Identifies deficiencies in administrative processes and offers solutions and best practices.
Shares knowledge and cross-trains junior Administrative Officers, Program Support staff, and Program Assistants.
Manages the accuracy, completeness, and timeliness of data entry in all personnel systems and accurately utilizes the systems for data/report retrieval. NED updates and renewal actions are processed within established deadlines.
Leads meetings with lab administrative staff to discuss personnel ticklers, new administrative regulations, and any deficiencies.
Assists in the preparation of documents, such as appointment memos, concept memos, award justifications, and position descriptions, by drafting the administrative components and providing templates as necessary.
Conducts Visiting Program EOD check-in, accurately following established procedures.
Expert in all non-federal positions, such as the CRTA and visiting program, along with special volunteers, clinical and non-clinical collaborators, NIH, and NCI emeritus appointments.
Ensures availability of NCI Orientation and communicates various training requirements (ethics, animal, safety, IT, etc.) For all new staff. This includes being able to explain the policy and procedures for bringing such staff on board, and the preparation, review, and approval of such packages.
Serves as the first point of contact for the lab/branch on all human resource issues, including employee relations.
Ensures that status/terminal memos contain accurate language, are issued in accordance with Division policies/timeframes, and are uploaded to appropriate routing and filing systems according to ARC procedures.
Electronic records are maintained, including an uploaded copy of approved packages and signed status memos.
Assures that all terminating staff clear post prior to, or on, departure date.
Ensures that onboarding, including orientation registration, and offboarding/clearance procedures are followed for all new/departing staff, and documents are maintained for retrieval.
Ensures that emergency tier information is kept current in NED, ETS, and ITAS.

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Administrative Officer

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Administrative Officer

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