Krista Esterly
Executive Assistant
Mesa,AZ
Summary
Dynamic Executive Assistant with a strong track record of enhancing organizational efficiency and providing strategic support to senior leaders. Expertise in anticipating needs, managing high-stakes schedules, and coordinating complex travel arrangements ensures executives can focus on critical priorities. Proven ability to create order from chaos, streamline operations, and free up valuable bandwidth for leadership. Committed to delivering seamless support that drives company success and fosters a productive work environment.
Overview
26
26
years of professional experience
Work History
Executive Assistant
Global Roofing Group
06.2023 - 06.2025
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
- Supported executives in decision-making processes by conducting research and presenting findings in clear formats.
- Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
- Aided in the recruitment process by screening resumes, scheduling interviews, and assisting with candidate selection.
- Collaborated on special projects to improve overall business operations within the organization efficiently.
- Contributed to budget management by monitoring expenses and providing detailed expenditure reports regularly.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Facilitated onboarding of new employees, ensuring smooth transition into company culture and workflow.
- Developed strong relationships with vendors leading to improved contract terms resulting in cost savings for the company.
- Handled payroll processing tasks accurately while maintaining strict adherence to deadlines for timely payments.
Executive Assistant to the Managing Director
Gilbert Public Schools
01.2004 - 06.2023
- Aiding executives as needed with schedules, meetings and coordinating events, working school events, and aiding teachers with leadership skills.
- Organized special events and conferences, coordinating logistics from venue selection to attendee registration with great attention to detail.
- Enhanced office efficiency through meticulous organization and prioritization of tasks.
- Safeguarded sensitive information by implementing strict confidentiality protocols and secure filing systems.
- Contributed to budget management efforts by tracking expenses and providing financial reports on a regular basis.
- Enhanced team collaboration by scheduling and preparing for staff meetings, ensuring all necessary resources were available.
- Provided exceptional administrative support to the Managing Director, contributing to increased productivity levels.
- Optimized time management for the Managing Director by handling day-to-day tasks such as calendar management, phone calls, and email correspondence.
- Served as a trusted advisor to the Managing Director, offering valuable insights and recommendations based on extensive knowledge of company policies and procedures.
- Supported project management efforts by assisting in the development of project plans, timelines, and resource allocation documentation.
Branch Manager
Union Bank of Arizona
01.1999 - 01.2004
- Improved customer satisfaction ratings by enhancing service quality and resolving client issues promptly.
- Oversaw daily operations for streamlined efficiency, ensuring timely execution of tasks and optimal resource allocation.
- Implemented effective sales strategies to achieve branch targets and exceed expectations consistently.
- Evaluated employee performance regularly through appraisals and feedback sessions to facilitate continuous development of skills and knowledge base within the team.
- Strengthened relationships with key clients, securing long-term partnerships and driving revenue growth.
- Collaborated with senior leadership on strategic planning initiatives to align branch objectives with corporate goals.
- Managed branch financials including budgeting, forecasting, and expense tracking for accurate reporting and decision-making support.
- Interviewed and hired talented individuals with top-level strengths, improving organizational talent, and skill set.
Education
BBA - Business Administration/Management
Mesa Community College
Mesa, AZSkills
- Strong work ethic
- Executive support
- Administrative coordination
- Schedule & calendar planning
- Meticulous attention to detail
- Confidentiality compliance assurance
- Expense management
- Effective interpersonal communication
- Travel logistics management
- Database management
- Proficient in advanced MS Office tools
- Comprehensive project management
- Business management
- Expense reporting
Timeline
Executive Assistant
Global Roofing Group
06.2023 - 06.2025
Executive Assistant to the Managing Director
Gilbert Public Schools
01.2004 - 06.2023
Branch Manager
Union Bank of Arizona
01.1999 - 01.2004
BBA - Business Administration/Management
Mesa Community College
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