KRISTA FORMAN
Executive Assistant
Aurora,CO
Summary
Resourceful and experienced Executive Assistant offering expertise in calendar management, travel coordination and administration. Confident and reliable professional with a bachelor's degree in business administration and management, along with three relevant certifications. Committed to providing exceptional administrative support and customer service while contributing to business growth and success.
Overview
8
8
years of professional experience
3
3
Certification
Work History
Executive Assistant and Personal Assistant
Kazmira
11.2019 - Current
- Arranged domestic and international travel plans and itineraries.
- Oversaw personal and professional calendars and coordinated appointments for future events.
- Set-up conference room for meetings, host visitors and maintain zoom software for meetings.
- Participate in key meetings, take meeting minutes, and handle confidential information.
- Manage, execute, and launch several retail kiosks. Including hiring, training, and initial set-up.
- Notary Public Certified, providing Notary assistance when required.
- Provided multifaceted services to career professionals by running errands, managing mail, scheduling appointments, and arranging transportation.
- Post open jobs, coordinate 3-round interviews, and call references.
- Onboarding for new hires including email creation, computer set up, desk set-up and supplies.
- Provide marketing assistance and event planning for yearly Rockies games and Holiday parties.
- Assist with personal assistant tasks, maintain multiple cars, arrange travel and purchases.
- Coordinate catering monthly for meetings and birthday cake events.
- Order office supplies, IT equipment, monitors, printers, and kitchen restocking.
Executive Assistant II
Charter Communications
08.2019 - 11.2019
- Served as Executive Assistant to the GVP of Advanced Engineering.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Organized and coordinated conferences and monthly meetings.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Coordinated meetings with executives and vendors.
- Booked conference rooms, organized catering, and planned monthly birthday parties and quarterly events as necessary.
- Updated spreadsheets and created presentations to support executives and boost team productivity.
- Point of contact for supply orders and equipment for the video department.
Executive Assistant
McREL International
03.2019 - 07.2019
- Served as Executive Assistant to the CEO, coordinated meetings, travel, presentations, and handouts.
- Managed the ACEL Event for the CEO in Australia including travel, meetings, and event presentations.
- Coordinated and scheduled quarterly board meetings, including flights, catering, board books and presentations.
- Cooperated with marketing, assisting with campaign mailing and online research.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Assisted leadership with routine meetings, taking meeting minutes and updating documentation.
- Coordinated catering for all events including training, board meetings and internal parties.
- Arranged corporate events, such as Rockies’ Games and team building.
- Assisted in the ordering, receiving, and distribution of all office supplies.
- Assisted with other related clerical duties such as photocopying, faxing, filing, and collating.
Executive Assistant
IBM
10.2017 - 02.2019
- Served as Executive Assistant to the CEO including prioritization of daily appointments, time-sensitive meetings, travel arrangements and expenses.
- Assisted the Director of HR with e-mail coordination, scheduling interviews, new hire documents using HelloSign and reference checks.
- Served as the Marketing Coordinator planning events (Booking hotels, contracts, website, and registration).
- Assisted with Customer Days event planning, coordinating hotels, event space and catering.
- Handled routine correspondence and materials as well as sensitive and confidential information and employee personnel files.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Assisted at the front desk answering phones, taking notes, and directing calls.
- Coordinated the plan and execution to moving to another building, minimizing issues and stress.
- Upon employee termination/separation, confirmed all items (keys, IDs, laptop etc.) have been returned.
- Assisted in the ordering, receiving, and distribution of office supplies and building keys.
- Prepared and modified documents including correspondence drafts, memos, and emails.
- Performed other administrative and logistical duties as they arise and are assigned.
Executive Assistant
KSJ & Associates
07.2015 - 05.2017
- Served as Executive Assistant to the Branch Chief and Engineering Deputy for the Program Support Branch.
- Quickly became a trusted assistant to the Branch Chief, and executive staff. Earned a reputation for maintaining a positive attitude and producing high-quality work.
- Front desk administrator for DHA/SDD. Greet and escort visitors, monitor visitor sign in, provision visitor badges, manage conference room utilization. Secured DHHQ and Pentagon parking, captured meeting minutes and served as an admin.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Coordinated Program Support Taskers using Serena CATMS and CRM software coordinating signatures for approval.
- Continuously update and maintain the Program Support Branch Roster, Org Chart, Directory and Distribution lists.
- Updated spreadsheets and created presentations to support executives and boost team productivity.
Store Manager
Radio Shack
04.2010 - 03.2015
- Managed my own location and multiple locations.
- Maintained above average sales growth for multiple consecutive months.
- Monitor sales representatives to accomplish specific objectives.
- Developed a sales strategy to achieve organizational sales goals and revenues.
- Managed store employees successfully in fast-paced environment through proactive communication and positive feedback.
- Processed yearly inventories at specific locations including my store.
- Maintained store appearance including product pricing and cleanliness.
- Managed staffing such as interviewing potential staff, conducting appraisals and performance reviews, as well as providing or organizing training and development.
- Maintained proper product levels and inventory controls for merchandise and organized backroom to facilitate effective ordering and stock rotation.
- Managed inventory control, cash control, and store opening and closing procedures.
Education
Bachelor of Science - Business Management and Administration
Penn Foster College
Scranton, PA05.2016
High School Diploma -
Greenwood High School
Bowling Green, KY04.2008
Skills
- Microsoft Applications
- Communication Skills
- Calendar Maintenance
- Attention to Detail
- Travel Administration
- Executive Presentations
- Project Planning
- Strong Problem Solver
- Business Development
- Client Satisfaction
- Office Supplies and Inventory
- Event Planning
Certification
- Executive Assistant Masterclass
- Communicate with Confidence and Credibility
- Success Tools and Strategies for Today's Top Assistants
Contract Projects
Executive Assistant II, Charter Communications 8/05/2019 — 11/27/2019
- Served as Executive Assistant to the GVP of Advanced Engineering.
- Booked conference rooms, organized catering, and planned monthly birthday parties and quarterly events as necessary.
Executive Assistant, McREL International 3/5/2019 — 7/23/2019
- Served as Executive Assistant to the CEO, coordinated meetings, travel, presentations, and handouts.
- Coordinated and scheduled quarterly board meetings, including flights, catering, board books and presentations.
Timeline
Executive Assistant and Personal Assistant
Kazmira
11.2019 - Current
Executive Assistant II
Charter Communications
08.2019 - 11.2019
Executive Assistant
McREL International
03.2019 - 07.2019
Executive Assistant
IBM
10.2017 - 02.2019
Executive Assistant
KSJ & Associates
07.2015 - 05.2017
Store Manager
Radio Shack
04.2010 - 03.2015
Bachelor of Science - Business Management and Administration
Penn Foster College
High School Diploma -
Greenwood High School
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