Kristal Alston
Morrisville,NC
Summary
Document Control Specialist experienced in developing and managing an Enterprise Document Management System (EDMS). That house all drawings, specifications, and related documentation for projects and facilities. Organize documents from conception to distribution and filing and create systems to be used to train staff on document control processes. Growth mindset and willing to help team move business forward with any task.
Overview
17
17
years of professional experience
1
1
Certification
Work History
Document Control Specialist
AISIN NC
09.2013 - Current
- Maintained document control system and updated work instructions, procedures and associated databases.
- Performed document reproduction, printing documents from electronic sources such as email attachments, PDF files and cloud storage.
- Worked with internal staff to process documents and sent for closing.
- Provided assistance with inbound and outbound document processes, document sorting, logging and work order creation.
- Contributed to design and implementation of overall corporate documentation standards, numbering conventions and templates.
- Uploaded company procedures and policies to EDMS, routing for approval and training.
- Coordinated document exchange between departments, contractors, suppliers and customers.
- Maintained document archive and file server of approved documents and drawings to provide easy traceability and retrievability.
- Enforced use of standardized forms and templates to achieve uniformity of communications across departments and functions.
- Established and managed document distribution matrix and document control register.
- Conduct periodic “spot audits” or “over-the-shoulder-reviews” of functional groups’ document filing processes to ensure continuous improvement of the EDMS.
Purchasing Clerk
LC Industries, NC
06.2008 - 09.2013
- Kept meticulous records of orders in computer system using Mapix.
- Arranged movement of products from one company location to another.
- Managed large product inventories and placed orders when product levels were running low.
- Verified accuracy of bills of lading, contracts and purchase requests.
- Computed and created purchase orders in Mapix to monitor stock levels, verify purchase requisitions, and expedite customer orders.
- Maintained consistent email communication with stores and suppliers to confirm and track orders and verify price revisions on purchase orders.
Data Entry Clerk
Teleflex Medical OEM
05.2006 - 06.2008
- Completed data entry tasks with accuracy and efficiency.
- Organized, sorted, and checked input data against original documents.
- Sorted documents and maintained organized filing process.
- Communicated with supervisors and colleagues to process data quickly and resolve discrepancies.
- Entered numerical data into databases with speed and accuracy using 10-key pad.
- Resolved discrepancies in data entry activities for accurate, complete jobs.
Education
Associate of Applied Science - Business Administration
Wilson Technical Community College
Wilson, NCSkills
- Electronic document preparation
- Archiving skills
- Project support and tracking
- Training coordination
- Issue and conflict resolution
- Project Management
- Extensive experience with Microsoft SharePoint and other Microsoft Office Suite applications
- Strong communication skills
Certification
- Internal Auditor Training - 2015
Timeline
Document Control Specialist
AISIN NC
09.2013 - Current
Purchasing Clerk
LC Industries, NC
06.2008 - 09.2013
Data Entry Clerk
Teleflex Medical OEM
05.2006 - 06.2008
- Internal Auditor Training - 2015
Associate of Applied Science - Business Administration
Wilson Technical Community College
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