Kristal Berrios
Queens,NY
Summary
Forward-thinking Exec/Admin Assistant with expertise in managing busy schedules, organizing projects, and providing stellar administrative support to executive team. Analyzes, prioritizes, and completes tasks with professionalism and sound judgment. Specializes in advanced scheduling, document management, and confidential correspondence handling. Excels in time management, problem-solving, and communication for seamless operations in fast-paced environments.
Overview
7
7
years of professional experience
Work History
Compliance/Risk Executive Assistant
TP ICAP
New York, NY
04.2023 - Current
- Managed all Outlook calendars, personal schedules, events, and communications on behalf of Risk/Compliance executives and the CEO
- Coordinated all domestic and international travel, including hotels and transportation, utilizing SAP Concur
- Maintained records of expense reports for reimbursement and payment
- Arranged office rooms and meeting spaces for executive and office meetings, lunches, and events
- Formatted and reviewed detailed documents, manuals, and policies, as well as branch exams for company executives and the CEO
- Assisted with special projects, designing, and producing complex documents, reports, and presentations for Compliance and Risk executives
- Collected and reviewed detailed information for meetings with staff and outside parties for the Risk/Compliance executives and the CEO
Receptionist/Administrative Assistant
Levi & Korsinsky, LLP
New York, NY
09.2022 - 04.2023
- Answered and directed all incoming calls and inquiries
- Assisted with phone calls, emails, and office inquiries
- Received, sorted, and distributed mail, documents, packages, and courier deliveries
- Arranged travel and meeting coordination, prepared reports, and maintained filing systems
- Greeted, welcomed, and directed visitors, notifying relevant employees upon their arrival
- Prepared and tracked purchase orders and invoices, maintained filing systems, databases, and information systems
- Skills Utilized: Time management, computer proficiency, diligence, communication, organization, adaptability, problem-solving, customer service, multi-tasking, and confidentiality
HR Coordinator
Five Star Staffing
Brooklyn, NY
03.2022 - 09.2022
- Coordinated onboarding schedules at facilities for new employees
- Communicated with The Workers' Compensation Board, law firms, insurance companies, and risk management regarding claims, subpoenas, and employee records requests
- Issued disciplinary write-ups, release letters, job abandonment/termination notices, and liability certificates
- Reviewed all new hire profiles
- Assisted employees with Paid Family Leave, Workers' Compensation, Disability, Family Medical Leave, and other benefits
- Managed mailing and filing tasks
Deposition Coordinator
Zurich Insurance
New York, NY
08.2019 - 08.2021
- Arrange and schedule depositions, ensuring all parties (attorneys, clients, witnesses) are available and informed of the date, time, and location
- Function as the primary point of contact between attorneys, clients, court reporters, and other stakeholders, ensuring clear and timely communication
- Prepare and organize documents related to depositions, including subpoenas, notices, and exhibits
- File necessary documents with the court and ensure compliance with legal procedures and deadlines
- Maintain accurate records of depositions, including dates, participants, and outcomes
- Ensure all documents are filed correctly
- Consult with clients to gather necessary information and provide updates on deposition schedules and requirements
- Arrange for court reporters, interpreters, and videographers as needed
- Coordinate travel and accommodations for out-of-town depositions
- Input and update information in legal databases and case management systems
- Regularly review client files and update them with latest information from depositions or other legal proceedings
- Conduct follow-up communications to confirm depositions and address changes/cancellations
- Prepare attorneys for depositions by organizing necessary materials and briefings
- Ensure all deposition documents and recordings are accurate and in compliance
- Maintain strict confidentiality of all legal documents and communications
Deposition Coordinator
Bangel, Cohen and Falconetti LLP
Queens, NY
05.2018 - 08.2019
- Scheduled depositions, communicated with The Workers Compensation Board, doctors, and insurance carriers for attorneys
- Contacted carriers to confirm dates and schedules
- Entered and maintained data for new and older assignments
- Mailed out correspondence, reviewed client files, and issued subpoenas
- Produced weekly calendars for seven attorneys and managed mail
- Reviewed client files, managed reimbursements, and mailed out correspondence
- Organized and maintained client records systematically
- Prepared upcoming hearings for attorneys
- Responded to client inquiries via phone and email
Deposition Coordinator
The Klein Law Group
New York, NY
08.2017 - 05.2018
- Scheduled depositions, communicated with The Workers Compensation Board, doctors, and insurance carriers for attorneys
- Contacted carriers to confirm dates and schedules
- Entered and maintained data for new and older assignments
- Mailed out correspondence, reviewed client files, and issued subpoenas
- Produced weekly calendars for seven attorneys and managed mail
- Reviewed client files, managed reimbursements, and mailed out correspondence
- Organized and maintained client records systematically
- Prepared upcoming hearings for attorneys
- Responded to client inquiries via phone and email
Education
High School Diploma -
Brooklyn Preparatory High School
Brooklyn, NY08-2016
Skills
- Microsoft Office Proficiency
- Conversational Spanish Skills
- Data Management
- Clear and Concise Communication
- Proficient Time Management
- Meeting and Event Management
- Email and Document Organization
- Meeting Coordination
- Travel Logistics Management
- Conference Organization
- Logistics Coordination
- Administrative Support Expert
- Content Quality Assurance
- Excel Data Management
- Legal Administrative Assistance
- Data Spreadsheet Management
- Attention to Detail
- Confidential Information Handling
- Calendar Management
References
References available upon request.
Timeline
Compliance/Risk Executive Assistant
TP ICAP
04.2023 - Current
Receptionist/Administrative Assistant
Levi & Korsinsky, LLP
09.2022 - 04.2023
HR Coordinator
Five Star Staffing
03.2022 - 09.2022
Deposition Coordinator
Zurich Insurance
08.2019 - 08.2021
Deposition Coordinator
Bangel, Cohen and Falconetti LLP
05.2018 - 08.2019
Deposition Coordinator
The Klein Law Group
08.2017 - 05.2018
High School Diploma -
Brooklyn Preparatory High School
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