Kristen Auriema
Stewartsville,NJ
Summary
Experienced Office Manager and administration professional with over 30 years of experience in overseeing wide variety of essential functions in bustling business. Analytical in optimizing productivity, efficiency and service quality across various offices within diverse environments. Highly organized with strengths in prioritizing tasks and managing deadlines.
Overview
34
34
years of professional experience
Work History
Human Resource Manager/Office Manager
Raider Electric LLC.
Scotch Plains, NJ
01.2005 - Current
- Managed busy calendar for CEO, planning and preparing meetings and job site inspections.
- Established schedules to organize daily work of electrical journeymen.
- Created and revised systems and procedures by analyzing operating practices, recordkeeping systems and forms control.
- Completed pre-screening for new hires and processed background checks and prior employment verification.
- Interacted professionally with customers and inside personnel, answering questions and responding to phone and email inquiries.
- Replenished office supplies, placing new orders for restocking to maintain inventory.
- Reviewed documents and obtained additional information to complete accurate paperwork and avoid delays with permits, estimates, contracts, invoices and all correspondence.
- Processed financial documents, contracts, expense reports and invoices.
- Used Quickbooks software to debit, credit and total accounts on computer spreadsheets and databases.
- Filtered emails based on importance and escalated issues to CEO.
- Explained company personnel policies, benefits and procedures to employees or job applicants.
- Collaborated with administrative support to oversee calendars and prioritize meetings and appointments.
Senior Sales/Trade Development Coordinator
Merck Pharmaceuticals
Roseland, NJ
02.2001 - 03.2010
- Provided administrative support to the executive team, including scheduling meetings and managing calendars.
- Composed letters, memos, reports, emails, presentations and other written correspondence as required by management staff.
- Created travel arrangements for senior managers according to their requirements.
- Managed physical and digital files, monitored spreadsheets and updated reports to coordinate project materials.
- Composed correspondence, reports and meeting notes.
- Coordinated appointments, meetings and conferences.
- Assisted with special projects supporting sales and marketing campaigns and trade shows.
- Managed daily schedules for VP of sales and Sales Trade Developement.
- Participated in staff meetings, trainings, conferences. related to job duties and expectations.
- Organized sample room to keep products and displays presentable and in sellable condition.
- Completed expense reports for travel reimbursement.
Human Resources/Marketing Manager
Novartis Federal Credit Union
East Hanover, NJ
10.1999 - 01.2001
- Developed and supervised marketing campaigns and events to maximize income and achieve audience targets.
- Recruited applicants for vacancies to fill open positions with qualified staff.
- Handled sensitive employee and company information with highest level of confidentiality and discretion.
- Represented company at local and trade association meetings to promote products.
- Managed creation of marketing materials, collateral and sales support tools.
- Coordinated marketing events for showcasing product and service offerings.
- Oversaw departments and staffing coverage to facilitate day-to-day operations of business office.
- Performed human resources functions by conducting new hire orientation and administering benefits.
- Coordinated onsite training events with outside vendors and online webinars.
- Administered payroll and maintained proper documentation of employee personnel.
Administrative Assistant
Advanced Financial Services FCU
New Providence, NJ
06.1990 - 09.1999
- Tracked and submitted employee timesheets to prepare for payroll processing.
- Prepared and prioritized calendars and correspondence.
- Maintained accurate department and customer records.
- Composed correspondence, reports and meeting notes.
- Answered and routed telephone calls and took messages.
- Delivered exceptional customer service through direct communication with clients and team members.
- Oversaw office inventory and timely reordering of supplies.
- Created newsletters to share company updates and events.
- Managed director's calendar and prepared meeting agenda and materials.
- Leveraged word processing software to create proposals, letters and memos.
- Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars.
Education
High School Diploma -
Governor Livingston High School
Berkeley Heights, NJ06.1989
Some College (No Degree) - Liberal Arts And General Studies
County College of Morris
Randolph Township, NJSkills
- Travel coordination
- Material management
- Event coordination
- Accounts payable and receivable
- Scheduling and calendar management
- Planning events
- Workforce Management
- Vendor relationships
- Negotiation
Affiliations
- Member, Small Business Association (2008 - present)
Timeline
Human Resource Manager/Office Manager
Raider Electric LLC.
01.2005 - Current
Senior Sales/Trade Development Coordinator
Merck Pharmaceuticals
02.2001 - 03.2010
Human Resources/Marketing Manager
Novartis Federal Credit Union
10.1999 - 01.2001
Administrative Assistant
Advanced Financial Services FCU
06.1990 - 09.1999
High School Diploma -
Governor Livingston High School
Some College (No Degree) - Liberal Arts And General Studies
County College of Morris
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