Kristen Johnson
Salt Lake City,UT
Summary
Forward-thinking Executive Assistant with 7+ years experience in administrative support, operations coordination and recruiting. Ambitious leader as well as a team player, recognized for my positive demeanor and initiative to help company leaders with key functions. Manage busy schedules, organizing projects and providing stellar administrative support to the executive team. Analyzes, prioritizes and completes tasks with professionalism and sound judgment.
Overview
12
12
years of professional experience
1
1
Certification
Work History
Executive Assistant
People.ai
Remote, UT
05.2022 - Current
- Proactively manage executive calendars and scheduling to optimize time utilization.
- Coordinate travel arrangements and hotel bookings for group events such as candidate interviews, QBR's, leadership offsites and ELT offsites.
- Collaborate with Marketing and Legal teams to streamline processing of vendor agreements and SOW's using Ironclad, while overseeing the exchange of candidate NDA's.
- Manage campaign budgets and executed direct mail marketing campaigns in Sendoso
- Primary point of contact for employees, clients, and external partners.
- Utilize Ramp for expense management and submission.
- Enhance candidate experience through effective communication.
- Manage all aspects of offsite team events, from planning to execution, including logistics coordination, catering arrangements, and travel organization.
- Managed and executed the new hire employee gift project to enhance onboarding experience.
Recruiting Coordinator
People.ai
Remote, UT
10.2021 - 05.2022
- Increase efficiency of talent acquisition through effective management of job descriptions and external job postings.
- Coordinated interviews and travel arrangements with recruiters, hiring managers and prospective employees.
- Maintained accurate records of all recruitment activities in applicant tracking system.
- Organized reference checks on potential hires.
- Assisted in onboarding new hires by providing orientation information and collecting necessary paperwork.
- Facilitated post-interview debrief meetings between hiring managers and recruiters.
- Managed and executed new hire employee gift project to foster positive onboarding.
People Success Operations Coordinator
LendingClub
Lehi, UT
03.2021 - 10.2021
- Optimized HR procedures by handling new hires and terminations via Workday and ADP.
- Streamlined operations by generating JIRA tickets for IT to address a range of HR-related responsibilities.
- Managed I-9 documentation and verified employment to ensure compliance.
- Facilitated remote onboarding via Zoom and managed documentation using Docusign.
- Managed expense reporting using Expensify.
Recruiting Coordinator
LendingClub
Lehi, UT
03.2019 - 03.2021
- Collaborated with Marketing on swag initiatives via Workfront.
- Oversaw the process of candidate expense reimbursement and worked closely with the accounting team.
- Coordinated complex interview schedules.
- Managed background check processes through HireRight and coordinated onboarding logistics.
- Organized travel arrangements for candidates.
- Utilized Qualtrics for interview preparation and debriefs.
Recruiting Coordinator
Edwards Lifesciences
Draper, UT
09.2019 - 03.2020
- Efficiently scheduled interviews by managing multiple calendars for seamless coordination.
- Delivered exceptional candidate experience by providing support to walk-ins and promptly addressing all communication.
- Greeted candidates and guided them on informative facility tours.
- Oversaw the administration of offer letters, dismissals, and job postings within Taleo.
Implementation Coordinator
MGIS
Salt Lake City, UT
05.2018 - 09.2019
- Established strong connections with sales, carrier, and support teams.
- Ensured accuracy of plan details, pricing, and commissions by verifying them with distribution and underwriting.
- Finalized MGIS and carrier documents for enhanced workflow, performed comprehensive audits of plan setup and invoices to rectify discrepancies.
Territory Sales Coordinator
Solutionreach
Lehi, UT
09.2012 - 12.2018
- Managed and tracked expenses via Concur.
- Provided ongoing support to enhance the performance of sales team members
- Managed contract review process by utilizing SalesForce platform and offering support to sales team during travel/on-site visits.
- Streamlined booking process for company-wide events including regional sales retreats and new hire classes.
- Conducted comprehensive training sessions for doctors and their staff, promoting effective product utilization.
Talent Acquisition/HR Specialist
Solutionreach
Lehi, UT
01.2018 - 05.2018
- Acted as the main point of contact for employees' inquiries.
- Managed job postings and actively sourced new talent through SyncHR, job boards, and attending job fairs.
- Oversaw the entire interview process from start to finish including scheduling, reviewing resumes, and assessing candidates.
- Spearheaded the issuance of offer letters and welcome emails to new hires, while working closely with IT to guarantee seamless equipment setup and distribution.
- Conducted background checks using Western Reporting and managed expenses using Concur.
Education
High School Diploma -
North Sevier High School
Salina, UT05-2007
Skills
- Administrative Support
- Calendar Management
- Contract Management
- Event Coordination
- Executive Support
- Information confidentiality
- Meeting planning
- Meeting Coordination
- Office Administration
- Self-starter
- Scheduling
- Travel Coordination
Certification
Traliant (Issued May 2022): Preventing Discrimination & Harassment: US Employees V4.01, 2022-05-01
Timeline
Executive Assistant
People.ai
05.2022 - Current
Recruiting Coordinator
People.ai
10.2021 - 05.2022
People Success Operations Coordinator
LendingClub
03.2021 - 10.2021
Recruiting Coordinator
Edwards Lifesciences
09.2019 - 03.2020
Recruiting Coordinator
LendingClub
03.2019 - 03.2021
Implementation Coordinator
MGIS
05.2018 - 09.2019
Talent Acquisition/HR Specialist
Solutionreach
01.2018 - 05.2018
Territory Sales Coordinator
Solutionreach
09.2012 - 12.2018
High School Diploma -
North Sevier High School
Similar Profiles
Israel NietoIsrael Nieto
Technical Support Engineer at People.aiTechnical Support Engineer at People.ai
Alvina MendietaAlvina Mendieta
Facilities Coordinator at DMCG, INCFacilities Coordinator at DMCG, INC
Michael SellMichael Sell
Revenue Recovery Supervisor at UPSRevenue Recovery Supervisor at UPS