Kristen Mancillas
Lantana,TX
Summary
Detail-oriented Executive Assistant with proven expertise in scheduling, travel coordination, and team collaboration. Known for proactive problem-solving and effective communication, consistently enhancing operational efficiency.
Overview
19
19
years of professional experience
Work History
Executive Assistant
Stryker
Flower Mound, TX
06.2023 - Current
- Deliver executive administrative support to Global Procurement VP and Chief of Procurement Officer.
- Coordinate domestic and international travel schedules, appointments, and meetings.
- Update and maintain internal Teams and SharePoint sites for effective team collaboration.
- Facilitate communication and schedule meetings with external advisors to enhance partnerships.
- Manage calendars and distribute communications to supported teams and staff members.
- Prepared expense reports for team meetings to ensure accurate financial tracking.
Office Manager
Harvest Counseling and Wellness
Argyle, Texas
10.2022 - 07.2023
- Utilized phone and email to deliver pertinent information to customers efficiently.
- Managed multi-line phone system, routing calls accurately and delivering messages promptly.
- Applied advanced administrative skills to oversee daily operational activities effectively.
- Coordinated communications, financial processing, registration, and record keeping seamlessly.
- Evaluated office documentation for accuracy to prevent delays and enhance productivity.
- Assisted with planning and hosting company events successfully.
Executive Assistant
Yum! Brands Inc.
Plano, TX
03.2016 - 08.2016
- Anticipated correspondence on behalf of Chief Information Officer, ensuring timely communication.
- Managed executive schedule across multiple time zones to facilitate global meetings and daily requests.
- Coordinated travel arrangements, securing international flights and accommodations.
- Identified and resolved issues in executive’s absence as subject matter expert.
- Maintained confidentiality regarding sensitive information related to company executives.
- Processed travel and expense reports promptly for accurate financial tracking.
Sr. Administrative Assistant
Stryker
Flower Mound, TX
02.2010 - 12.2015
- Provided comprehensive administrative support to Vice President, Director of US Sales, and Global Director of Marketing.
- Coordinated travel schedules, appointments, teleconferences, and webcasts efficiently.
- Booked airfare, hotel accommodations, and transportation for domestic and international travel.
- Managed high-level expense reports for both domestic and international travel.
- Facilitated off-site internal meetings and National Sales Meetings seamlessly.
- Negotiated contracts for hotels and events, managing registration sites and planning correspondence.
- Conducted onboarding for new hires; maintained employee database and HR filing systems.
- Delivered monthly reports to teams, coordinated meeting logistics, and prepared presentations.
Administrative Assistant
Gaylord Texan Resort & Convention Center
Grapevine, TX
12.2006 - 09.2009
- Assisted sales managers in consistently surpassing quarterly goals through strategic planning.
- Developed proposals and contracts, managing all departmental communications.
- Engaged prospective clients one-on-one to secure business commitments.
- Calculated food and beverage minimums, deposits, cancellations, and attrition for all contracts.
- Reserved meeting spaces and quoted room rates using the Daylight system's GRC.
- Conducted site visits and organized travel arrangements for client arrivals.
Education
Some College (No Degree) -
The University of Texas At Arlington
Arlington, Texas, TXSkills
- Calendar management
- Travel coordination
- Expense reporting
- Document management
- SharePoint administration
- Event planning
- Time zone coordination
- Problem solving
- Proficient in Concur, Microsoft Office/Teams
- Strong organizational & time management skills
Timeline
Executive Assistant
Stryker
06.2023 - Current
Office Manager
Harvest Counseling and Wellness
10.2022 - 07.2023
Executive Assistant
Yum! Brands Inc.
03.2016 - 08.2016
Sr. Administrative Assistant
Stryker
02.2010 - 12.2015
Administrative Assistant
Gaylord Texan Resort & Convention Center
12.2006 - 09.2009
Some College (No Degree) -
The University of Texas At Arlington