Proven ability to manage and organize multiple, diverse, confidential and time-critical operations and projects simultaneously including working in teamwork environments, accounting, project and event planning, customer service and media relations
Work History
Administrative Specialist III – Internal Affairs Branch
State of KY/Kentucky State Police
Frankfort, KY
04.2019 - Current
Responsible for extremely confidential and classified employee information in implementing the investigative process
Interprets case data for benchmarks and reports findings to the Branch Commander
Co-administered the Chapter 16 Promotional Process in accordance with KRS and agency policy
Provides technical and system administration for the Internal Affairs Complaint/Investigation program
Supported enterprise-wide rollout of IA-Pro tool and a drug testing program by aiding with design, development and deployment of key features
Receives and disseminates reports of complaints from the public
Maintain HR SKILLS program by processing personnel orders with all new hires, transfers, promotions, retirements and resignations
Created and updated records and files to maintain document compliance, in accordance with retention schedule and open records responses
Administrative Specialist III - Admin/Operations
State Of KY - Kentucky State Police
04.2019 - Current
Assist Lt. Colonel and Majors in all daily duties and responsibilities
Prepare daily report of teletypes for distribution to select KSP personnel
Serve as liaison between division staff and HR – division timekeeper, prepare leave balance reports for and monitor for employee balances exceeding approved limits. Report that information to Commanders
Lead, organize and manage press trips to persuade journalists and tour operators to write about or bring tours to Kentucky
Participated in trade shows and visited community organizations to showcase tourism related businesses and answer questions from potential customers
Collaborated with media representatives to optimize coverage of special events and pitch stories to generate media coverage
Worked as a member of the social media team, primarily on Instagram, to to engage target audience and inspire visitation to Kentucky
Plan, coordinate and staff Kentucky Tourism’s booth at the Kentucky State Fair
Program Coordinator (see below)
Assist Deputy Commissioner in all daily duties and responsibilities
Hold sales appointments with meeting planners and group tour operators from other states to solicit Kentucky as a destination for their conference or tour group
Help plan and coordinate Tourism-sponsored events
This included booth design/planning, meeting with external organizations to coordinate the logistics/speakers; coordinating staff to work our booth; working with outside vendors to design and purchase merchandise; coordinating advertisements; identifying materials to distribute to the attendees that fit the purpose of the event, while promoting our brand; preparing a budget for the event, determining the most efficient use of those funds to promote our message, as well as, monitoring expenditures during the project accordingly and attending planning meetings, coordinating with other agencies, radio stations, entertainers and outside vendors
Manage department American Express account as the account-holder, which includes making all travel purchases, reconciling monthly statement, applying budget funding sources and obtaining necessary approvals
Coordinate in/out-of-state and international travel arrangements for department staff, which includes making all necessary arrangements, preparing and tracking authorizations and preparing travel vouchers, according to guidelines and gather information and prepare reimbursement reports for 1% lodging tax receipts fund
Reconcile International Consultant accounts and budgets and ensure expenditures and billings are remaining within allotted amounts
Administrative Assistant
Parker, Inc
Paris, KY
05.2005 - 06.2006
Reviewed and assigned funding codes to invoices and processed for payment
Payroll Coordinator for company
Computed and filed local, state and federal taxes with the appropriate agencies
Prepare detailed solicitations for bid and subsequent contracts on accepted bids
Prepared client billings, according to their contract and change orders
Prepared and maintained personnel forms/files
Maintained company’s financial records in QuickBooks
Accounting Assistant
American Consulting Engineers
Lexington, KY
06.2001 - 05.2005
Prepared and analyzed expense reports, as well as process for payment
Compiled financial reports for auditors
Maintained cell phone accounts, analyzed individual usage for best plan value and coordinated the purchase of new equipment
Used accounting software to prepare weekly and monthly financial reports
Reconciled account information and reported figures in general ledger by comparing to bank account statement each month
Processed payments and documents such as invoices, journal vouchers, employee reimbursements and statements.
Bookkeeper
Scott Co. Schools
Georgetown, KY
06.2000 - 04.2001
Coordinated equipment and material purchasing, which included meeting with vendors, determining best value, delivery schedules and completing purchase orders
Compiled monthly reconciliation and financial reports and advised management on program and financial issues
Managed state and miscellaneous project funds for the school
Assisted in the development of the school budget
Payroll Coordinator for the site
Coordinated various fundraising projects for the school, which included meeting with vendors supplying product, coordinating delivery of product, tracking incoming funds, preparing communications for students and teachers and tracking revenue against expenditures to determine the success of our effort
Reported financial data and updated financial records in ledgers and journals.
Health Insurance Representative, which included educating staff on each of the various plans being offered, answering their questions, based on their coverage needs and coordinating paperwork with Central office
Corporate Communications Associate
Toyota Motor Manufacturing
Georgetown, KY
06.1994 - 05.2000
Prepared daily communications for plant team members, which included meeting with plant and administrative management to discuss information for release, planning and writing the message in an efficient manner for a time-sensitive environment, with emphasis on sensitivity for a non-union plant
Provided guidance to management who needed assistance in preparing responses to employee concerns in a sensitive and accurate manner
Responsible for employee recognition portion of the Volunteers In Place program
Planned and coordinated service award ceremonies for employees reaching various years of service which included: identifying location, coordinating room set-up, working with catering on menu and delivery, inviting employees and scheduling their management to attend, writing a speech for upper-level management, working with in-house technical support to produce a video
Prepare editorial calendar for the purposes of planning plant-wide announcements and roll-outs and coordinating with other departments to ensure there were no duplications of message or inconsistencies and that they were being timed appropriately
Corporate Communications Assistant
Toyota Motor Manufacturing, Kentucky
Georgetown, KY
07.1994 - 06.2006
Project and event staff which included researching and identifying well-attended events where we could reach our broadest audience, meeting with local event officials to plan our participation, working with plant staff to coordinate the use of vehicles for display, work with vendors on location, entertainment and food and arrange for media attendance at our events.
Composed and maintained management biographies
Analyzed production data to prepare performance indicators and report findings to media sources
Managed operating and capital budgets for division
Legal Department Assistant Staff (see below)
Administrative support for the Vice-President and Managing Counsel
Prepared case reports on the status and latest activity in our pending cases
Review pending case files and compile information per discovery requests for in-house and outside counsel
Education
Associate of Science - Business Administration
Bluegrass Community And Technical College
Lexington, KY
03.2020 - Current
Travel Marketing Professional -
Southeast Tourism Society
06.2015 - 06.2018
Certificate of Management Fundamentals
State of Kentucky
Frankfort, KY
06.2015 - 06.2016
Timeline
Associate of Science - Business Administration
Bluegrass Community And Technical College
03.2020 - Current
Administrative Specialist III - Admin/Operations
State Of KY - Kentucky State Police
04.2019 - Current
Administrative Specialist III – Internal Affairs Branch
Accountant III - Administrative Affairs at University of Illinois College of Medicine at PeoriaAccountant III - Administrative Affairs at University of Illinois College of Medicine at Peoria
Branch And Executive Secretarial + Administrative Affairs Officer at Social Fund for Development - SFDBranch And Executive Secretarial + Administrative Affairs Officer at Social Fund for Development - SFD
