Kristiana Nelson
Hull,MA
Summary
Highly organized and detail-oriented professional with strong work ethic and dedication to achieving goals. Skilled at developing and maintaining documentation systems, managing calendars and preparing reports. Knowledgeable in project management principles, business processes and customer service best practices. Driven and resourceful administrative professional with 10+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
18
18
years of professional experience
Work History
Coordinator
Biogen
11.2022 - 10.2023
- Provided support to Head of Neuropsychiatry, US Medical
- Provided support to US Neuropsychiatry team, Medical Directors, National Field Director, Field Directors and Medical Science Liaisons
- Managed calendars for Head of Neuropsychiatry and National Field Director; including organization of internal and external meetings
- Organized travel to Congresses and meetings with Key Medical Experts; including coordination with Medical Science Liaisons
- Submitted requests for and manage Purchase Orders for Neuropsychiatry team
- Assisted with contacting Key Medical Experts for participation at Advisory Boards
- Participated at US Neuropsychiatry Leadership Team meetings taking minutes, recording action items
- Project Manager for Congresses, leading bi-weekly planning meetings
- Processed expense reports
- Assisted in logistical organization of large meetings; including room blocks, and large team dinners with private room.
Executive Assistant
Cybereason
07.2022 - 11.2022
- Provided support to Vice President, Global Business Development
- Provided support to fellow Executive Assistants as necessary
- Calendar management; scheduling of internal and external meetings and events
- Organized travel including submission of expenses.
Executive Assistant
Foghorn Therapeutics
04.2021 - 06.2022
- Provided support to Chief Scientific Officer, Head of Biology, Head of Chemistry, Head of Drug Development and Head of Immunology
- Managed complex calendars for all of those I supported as well as the Project Management calendar
- Organized internal and external meetings as well as workshops and large team meetings
- Scheduled and completed all logistics for bi-annual Scientific Advisory Board meetings as well as the Scientific Committee portion of the Board of Directors meetings
- Supported Loxo Lilly alliance including scheduling and organization of large onsite meetings with senior management
- Planned and organized offsite teambuilding events
- Organized travel, and completed expense reports for all those I supported
- Assisted recruitment in scheduling of presentations, interviews and greeting candidates.
Senior Administrative Assistant
Sanofi
09.2016 - 08.2020
- Provided support to the Global Lead, Rheumatoid Arthritis as well as the Global Commercial and Global Marketing Team
- Maintained calendar for Global Lead as well as direct reports
- Organized meetings, offsite events and workshops
- Planned travel and logistics for managers participation in events, meetings domestic and international
- Completed expense reports for all team members
- Maintained distribution lists
- Created and updated calendar of events
- Onboarded new hires, VIEs and MBAs.
Personal Assistant/Executive Assistant
Cormorant Asset Management
04.2016 - 08.2016
- Provided support to the Chief Trading Officer and President as well as the Chief Financial Officer, Chief Operating Officer, Chief Regulatory Officer, and Analysts
- Managed complex business calendar as well as personal calendar for President
- Organized meetings, as well as personal appointments
- Coordinated and booked business travel for all of the Cormorant team as well as personal travel for the President
- Handled special projects within the office
- Planned family vacations including travel
- Filed electronically all documents, presentations, and papers for companies of interest.
Executive Assistant
Sanofi
10.2012 - 04.2016
- Provided support to the Chief Scientific Officer, Senior Vice President and Deputy to the President, Global R&D as well as the President, Global R&D when in the Sanofi US offices; working closely with his assistant in Paris
- Maintained complex calendar
- Scheduled appointments, meetings and organized participation at speaking engagements
- Organized travel; including heavy overseas travel with multiple destinations and complicated itineraries
- Planned bi-annual Strategic Development and Scientific Advisory Committee Meeting; handling all logistics, travel arrangements, and agreements for speakers/consultants as well as honoraria payments
- Created and processed expense reports.
Senior Administrative Assistant
Genzyme
09.2008 - 09.2012
- Directly supported the Vice President & General Manager, Cell Therapy & Regenerative Medicine
- Provided support to the Senior Director & Head of Global Marketing, Director of Global Advocacy, and the Director of Marketing for MACI as well as additional members of the CTRM Team
- Managed calendar; scheduled and organized meetings and appointments as well as complex travel, including heavy international travel with multiple destinations
- Maintained KOL 'Key Opinion Leader' Consulting Contracts
- Processed quarterly honorarium payments to consultants
- Issued payments to vendors, processed invoices, and monthly accruals
- Processed documentation for compliance with the FDA; including Surgeon Certificates and 1271 Forms for Carticel
- Maintained our surgeon information in the SalesLogix database
- Solicited articles and input for the Newsletter for the Cell Therapy & Regenerative Medicine Group; formatted, edited, and distributed on a quarterly basis
- Assisted with organization of large events for Biosurgery; including the Holiday Events, and Town Hall Meetings.
Executive Assistant
Novartis Institute for Biomedical Research, Inc.
04.2006 - 07.2007
- Directly supported the Chief Financial Officer
- Worked closely with the offices of the CEO and Executive Committee
- Maintained calendar; scheduling and organizing all meetings and appointments as well as travel
- Scheduled and arranged meetings with the Executive Committee; including generation of PowerPoint Presentations
- Reviewed Expense Reports for senior managements before forwarding to CFO for signature
- Compiled information for and generated monthly accounting reports.
Education
Bachelor of Arts - Economics
Hunter College
New York, NYSkills
- Scheduling / Calendaring
- Accounting Procedures
- Event Planning
- Onboarding Travel Arrangements
- Recruiting / Training
- Project Management
- Advisory Board Planning
- Board Meeting Planning
Tel
(774) 271-2843
Timeline
Coordinator
Biogen
11.2022 - 10.2023
Executive Assistant
Cybereason
07.2022 - 11.2022
Executive Assistant
Foghorn Therapeutics
04.2021 - 06.2022
Senior Administrative Assistant
Sanofi
09.2016 - 08.2020
Personal Assistant/Executive Assistant
Cormorant Asset Management
04.2016 - 08.2016
Executive Assistant
Sanofi
10.2012 - 04.2016
Senior Administrative Assistant
Genzyme
09.2008 - 09.2012
Executive Assistant
Novartis Institute for Biomedical Research, Inc.
04.2006 - 07.2007
Bachelor of Arts - Economics
Hunter College
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