Highly motivated department assistant with payroll and HR experience. Capable of handling multiple tasks and working in collaborative environments. Contributing team player comfortable working independently. Looking to obtain a challenging position with the opportunity to learn new skills.
Overview
5
5
years of professional experience
Work History
Accounting Clerk-Budget and Finance
Williamson County School District
Franklin , TN
08.2022 - Current
Oversee payroll for 900+ employees
Update employee banking records when necessary
Check accrued hours against listed hours for leave time
Research and resolve time discrepancies
Maintain payroll information by calculating, collecting and entering data
Verify timekeeping records and handle any discrepancies with employees
Issue tax forms on annual basis
Maintain employee confidence and protect payroll operations by keeping information confidential
Review personnel records to determine names, rates of pay, occupations of new hires and changes in wage rates
Respond to employee questions and requests for information in timely and knowledgeable fashion
Update employee files with new details such as changes in address or salary levels
Data entry
Department Assistant, Payroll
Williamson County School District, SACC
Franklin, TN
08.2018 - 08.2022
Oversee payroll for 400+ employees
Check accrued hours against listed hours for leave time
Research and resolve time discrepancies
Maintain employee confidence and protect payroll operations by keeping information confidential
Respond to employee questions and requests for information in timely and knowledgeable fashion
Review personnel records to determine names, rates of pay, occupations of new hires and changes in wage rates
Provide job specific training and support for new leadership
Distribute correspondence to internal partners to maintain good communications flow, including pay code additions and resignations
Process new hire information
Input and track employee data, including hire dates and background check dates
Department Assistant, HR
Williamson County School District, SACC
Franklin, TN
07.2017 - 07.2018
Answered incoming calls, processed requests and relayed messages to appropriate personnel.
Assisted with day-to-day processes for onboarding applicants
Maintained close communication with applicant throughout hiring process
Produced office files and updated spreadsheets to track applicant information
Collaborated with internal HR members in handling hiring, training, and termination
<ul><li>Assist in preparing Subs Annual Budgets and reviewing Subs financial reports.</li><li>Provide support and training to partners to ensure adequate support for the program component.</li><li>Conduct partner technical supportive supervision on request basis from Grants & Compliance teams.</li><li>Coordinate grantee proposal review process and ensure compliance with solicitations and donor regulations.</li><li>Coordinate pre-award evaluations and assessments of potential grantees as needed.</li><li>Analyze, verify and review grantees proposal budgets to ensure donor compliance and reasonableness.</li><li>Coordinate the assessment of grantee risk and implement appropriate systems and agreements to minimize risk.</li><li>Ensure timely and appropriate close-out of sub-grants and coordinate the close-out of EGPAF prime grants.</li><li>Provide support and training to partners finance staff to build financial and accounting capacity to ensure adequate support for the program component.</li><li>Monitor partners’ spending patterns as part of the overall project budget to actual analytics.</li><li>Follow up on Grantee monthly invoices & supporting documents</li><li>Serve as an expert on applicable policies, procedures, rules, and regulations and assist staff with their interpretation and understanding of these.</li><li>Stays abreast of donor policies, procedures, rules and regulations and host country legal requirements and informs local and regional management of significant changes.</li><li>Perform internal departmental/grants reviews ensuring compliance with Foundation and donor requirements. Identify potential areas of compliance vulnerability and risk; assists with the development of corrective action plans for the resolution of problematic issues; and provides general guidance on how to avoid or deal with similar issues in the future</li><li>Conduct on-site financial compliance reviews which include: cash counts; review of accounts receivables including employee receivables; documentation of segregation of duties and internal control structure; document storage and retention</li><li>Document findings, propose improvements or change as relevant, disseminate findings and ensure follow up implementation of recommendations as well as resolution</li><li>Conduct random surprise checks and vendor verification reviews to ensure proper procurement procedures are being practiced and report on findings</li><li>Develops an effective Compliance & Ethics training program, including appropriate introductory training for new employees as well as ongoing training for all employees and managers</li><li>Assists with improving the awareness and understanding of compliance to assist employees with the establishment of a “culture of compliance”</li></ul> at Elizabeth Glaser Pediatric Aids Foundation<ul><li>Assist in preparing Subs Annual Budgets and reviewing Subs financial reports.</li><li>Provide support and training to partners to ensure adequate support for the program component.</li><li>Conduct partner technical supportive supervision on request basis from Grants & Compliance teams.</li><li>Coordinate grantee proposal review process and ensure compliance with solicitations and donor regulations.</li><li>Coordinate pre-award evaluations and assessments of potential grantees as needed.</li><li>Analyze, verify and review grantees proposal budgets to ensure donor compliance and reasonableness.</li><li>Coordinate the assessment of grantee risk and implement appropriate systems and agreements to minimize risk.</li><li>Ensure timely and appropriate close-out of sub-grants and coordinate the close-out of EGPAF prime grants.</li><li>Provide support and training to partners finance staff to build financial and accounting capacity to ensure adequate support for the program component.</li><li>Monitor partners’ spending patterns as part of the overall project budget to actual analytics.</li><li>Follow up on Grantee monthly invoices & supporting documents</li><li>Serve as an expert on applicable policies, procedures, rules, and regulations and assist staff with their interpretation and understanding of these.</li><li>Stays abreast of donor policies, procedures, rules and regulations and host country legal requirements and informs local and regional management of significant changes.</li><li>Perform internal departmental/grants reviews ensuring compliance with Foundation and donor requirements. Identify potential areas of compliance vulnerability and risk; assists with the development of corrective action plans for the resolution of problematic issues; and provides general guidance on how to avoid or deal with similar issues in the future</li><li>Conduct on-site financial compliance reviews which include: cash counts; review of accounts receivables including employee receivables; documentation of segregation of duties and internal control structure; document storage and retention</li><li>Document findings, propose improvements or change as relevant, disseminate findings and ensure follow up implementation of recommendations as well as resolution</li><li>Conduct random surprise checks and vendor verification reviews to ensure proper procurement procedures are being practiced and report on findings</li><li>Develops an effective Compliance & Ethics training program, including appropriate introductory training for new employees as well as ongoing training for all employees and managers</li><li>Assists with improving the awareness and understanding of compliance to assist employees with the establishment of a “culture of compliance”</li></ul> at Elizabeth Glaser Pediatric Aids Foundation