Kristin Stevens

Office Manager/ Assistant to President

Integral Building Corporation

Naples

01.2008 - Current

Reconciled company and personal bank accounts, handling yearly receipts exceeding $1 million.
Managed accounts receivable and payable, ensuring accuracy of invoices and payments.
Created and processed purchase orders while coding and matching invoices.
Tracked and monitored inventory levels, placing orders as needed.
Developed office policies, enhancing efficiency in daily operations.
Maintained filing systems for correspondence, records, and confidential personnel matters.
Coordinated meetings, travel arrangements, and departmental activities seamlessly.
Utilized Microsoft Office and Quickbooks for various administrative support tasks.
Performed quality assurance checks on deliverables prior to submission for review or approval.
Monitored project budgets to ensure that resources were allocated efficiently.
Maintained a repository of all project-related documents including contracts, specifications, drawings.
Developed and maintained project documentation such as meeting minutes, action items lists, status reports, and change requests.
Facilitated communication between internal teams and external partners throughout the life cycle of projects.
Assisted Project Managers in preparing project plans and schedules, tracking progress, and reporting results.
Provided support during audits conducted by external agencies related to any aspect of the organization's operations.
Acted as a liaison between Project Managers and clients and vendors to ensure successful delivery of projects.
Communicated updates and requirements between internal team members and clients to keep parties informed of project progress.
Assisted with coordination of daily activities for projects.
Submitted budget estimates, progress reports and cost tracking reports.