Kristin Van Matre
Summary
Dedicated senior administrative associate with a well-developed team mindset. Committed to creating and maintaining efficient administrative and procedural processes in alignment with executive client goals. Focused and communicative individual with exceptional problem-solving abilities, time management skills, and a strong commitment to customer service. Over six years of experience providing top-notch administrative support to executive clients.
Overview
15
15
years of professional experience
Work History
Senior Administrative Associate
Advantage Tech/KU ATLAS
07.2024 - Current
- Maintained ATLAS Director's robust calendar organizing preplanned appointments along with numerous ad hoc meeting requests, aligning with Director's priorities.
- Arranged business travel for ATLAS Director -purchasing and ticketing using Concur and other third-party vendors.
- Reconciled purchase receipts in KU Finance Portal, registering them in appropriate department Google spreadsheets.
- Prepared, submitted, and filed ATLAS Director p-card, travel requests, and travel expense reports in KU Finance Portal and designated Microsoft Explorer Folders.
- Maintained Director's professional memberships.
- Acquired proper equipment, meals, and supplies for meetings on campus when requested.
Virtual Administrative Assistant
Iaedp Foundation
09.2021 - 11.2023
- Proficient coordination of virtual meetings, business processes, and project management on behalf of Director of Membership, Director of Certification, and Director of International Affairs.
- Ensured accuracy in data entry tasks while upholding strict attention to detail for consistent quality control measures within company databases.
- Boosted overall efficiency by creating and maintaining organized digital filing systems for easy document retrieval.
- Enhanced customer relations through prompt resolution of inquiries via phone or email communication channels.
- Improved client satisfaction by managing calendars, scheduling meetings, and organizing travel arrangements for executives.
- Prepared PowerPoint presentations and ran slide shows remotely for virtual meetings.
- Set up virtual Zoom meetings, invited guests and disseminated agendas.
- Increased productivity by providing timely administrative support to multiple project teams simultaneously.
Bookkeeper, Administrative Assistant
ReTouch Design-Build-Renovate
07.2017 - 07.2021
- Maintained accurate records of all transactions, ensuring compliance with company policies and applicable regulations.
- Reviewed and filed financial documents, coded accounting entries for data processing, and posted daily receipts and payments in accordance with all business protocols.
- Audited and reconciled detailed online accounts verifying remodeling company project expenditures. Tracked project costs and reconciled numerous monthly balances using ComputerEase software.
- Corresponded weekly with project managers and team members summarizing spending reports. Requested needed information in upbeat approach through company email, phone calls, and Google Drive document updates.
- Monitored high-volume billing email account, submitting vendor bills to appropriate management for signature approval. Updated billing software with applicable project details.
- Mitigated liability risk, regularly validating subcontractor insurance certifications. Scanned certification documents, communicating with insurance providers, and contractors. Notified project managers regarding insurance lapses.
Sales, Gallery Assistant
Overland Park, KS
08.2010 - 09.2012
- Promoted gallery business, educated customers regarding local artisans, their personal collections, and benefit of investing in community commerce
- Developed client relationships through gallery events and creating personalized shopping environment
- Processed sales, returns, and accounts according to owner specifications.
Education
Associate of Arts - General Studies
Johnson County Community College
Overland Park, KSSome College (No Degree) - Business And Psychology
Kansas State University
Manhattan, KSSkills
- Excellent communication and interpersonal skills
- Calendar management
- Travel arrangement
- Records management efficiency
- Problem-solving
- Membership Software Management
- File Management
- Google Suite
- Smartsheet
Volunteer Experience
- Boy Scouts Of America - Pack 3375, Parent Committee Chairperson, Secretary, Den Leader
- PTA - Brookridge Elementary School, Executive Vice President, Secretary
Timeline
Senior Administrative Associate
Advantage Tech/KU ATLAS
07.2024 - Current
Virtual Administrative Assistant
Iaedp Foundation
09.2021 - 11.2023
Bookkeeper, Administrative Assistant
ReTouch Design-Build-Renovate
07.2017 - 07.2021
Sales, Gallery Assistant
Overland Park, KS
08.2010 - 09.2012
Associate of Arts - General Studies
Johnson County Community College
Some College (No Degree) - Business And Psychology
Kansas State University
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