Kristin Van Matre
Summary
Dedicated senior administrative associate with a well-developed team mindset. Committed to creating and maintaining efficient administrative and procedural processes in alignment with executive client goals. Focused and communicative individual with exceptional problem-solving abilities, time management skills, and a strong commitment to customer service. Over six years of experience providing top-notch administrative support to executive clients.
Overview
15
15
years of professional experience
Work History
Senior Administrative Associate
Advantage Tech/KU ATLAS
Leawood, KS
07.2024 - Current
- Maintained ATLAS Director's robust calendar organizing preplanned appointments along with numerous ad hoc meeting requests, aligning with Director's priorities.
- Arranged business travel for ATLAS Director -purchasing and ticketing using Concur and other third-party vendors.
- Reconciled purchase receipts in KU Finance Portal, registering them in appropriate department Google spreadsheets.
- Prepared, submitted, and filed ATLAS Director p-card, travel requests, and travel expense reports in KU Finance Portal and designated Microsoft Explorer Folders.
- Maintained Director's professional memberships.
- Acquired proper equipment, meals, and supplies for meetings on campus when requested.
Virtual Administrative Assistant
Iaedp Foundation
Remote
09.2021 - 11.2023
- Proficient coordination of virtual meetings, business processes, and project management on behalf of Director of Membership, Director of Certification, and Director of International Affairs.
- Ensured accuracy in data entry tasks while upholding strict attention to detail for consistent quality control measures within company databases.
- Boosted overall efficiency by creating and maintaining organized digital filing systems for easy document retrieval.
- Enhanced customer relations through prompt resolution of inquiries via phone or email communication channels.
- Improved client satisfaction by managing calendars, scheduling meetings, and organizing travel arrangements for executives.
- Prepared PowerPoint presentations and ran slide shows remotely for virtual meetings.
- Set up virtual Zoom meetings, invited guests and disseminated agendas.
- Increased productivity by providing timely administrative support to multiple project teams simultaneously.
Bookkeeper, Administrative Assistant
ReTouch Design-Build-Renovate
Mission, KS
07.2017 - 07.2021
- Maintained accurate records of all transactions, ensuring compliance with company policies and applicable regulations.
- Reviewed and filed financial documents, coded accounting entries for data processing, and posted daily receipts and payments in accordance with all business protocols.
- Audited and reconciled detailed online accounts verifying remodeling company project expenditures. Tracked project costs and reconciled numerous monthly balances using ComputerEase software.
- Corresponded weekly with project managers and team members summarizing spending reports. Requested needed information in upbeat approach through company email, phone calls, and Google Drive document updates.
- Monitored high-volume billing email account, submitting vendor bills to appropriate management for signature approval. Updated billing software with applicable project details.
- Mitigated liability risk, regularly validating subcontractor insurance certifications. Scanned certification documents, communicating with insurance providers, and contractors. Notified project managers regarding insurance lapses.
Sales, Gallery Assistant
Overland Park, KS
Overland Park, KS
08.2010 - 09.2012
- Promoted gallery business, educated customers regarding local artisans, their personal collections, and benefit of investing in community commerce
- Developed client relationships through gallery events and creating personalized shopping environment
- Processed sales, returns, and accounts according to owner specifications.
Education
Associate of Arts - General Studies
Johnson County Community College
Overland Park, KSSome College (No Degree) - Business And Psychology
Kansas State University
Manhattan, KSSkills
- Excellent communication and interpersonal skills
- Calendar management
- Travel arrangement
- Records management efficiency
- Problem-solving
- Membership Software Management
- File Management
- Google Suite
- Smartsheet
Volunteer Experience
- Boy Scouts Of America - Pack 3375, Parent Committee Chairperson, Secretary, Den Leader
- PTA - Brookridge Elementary School, Executive Vice President, Secretary
Timeline
Senior Administrative Associate
Advantage Tech/KU ATLAS
07.2024 - Current
Virtual Administrative Assistant
Iaedp Foundation
09.2021 - 11.2023
Bookkeeper, Administrative Assistant
ReTouch Design-Build-Renovate
07.2017 - 07.2021
Sales, Gallery Assistant
Overland Park, KS
08.2010 - 09.2012
Associate of Arts - General Studies
Johnson County Community College
Some College (No Degree) - Business And Psychology
Kansas State University