Kristin Wilber
Madera,CA
Summary
Driven and resourceful administrative professional with twenty + years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
8
8
years of professional experience
Work History
District Secretary/Bookkeeper
Madera County Mosquito & Vector Control District
10.2021 - 04.2022
- Responsible for minutes for District Board of Trustees, summarizing minutes and putting together board packets
- Performs variety of office secretarial, bookkeeping using QuickBooks and administrative duties which require broad knowledge of both secretarial and clerical practices and procedures
- Serves as District Secretary to Manager, Operations, and Board of Trustees
- Helped develop policies and procedures, and office forms
- Exercise considerable discretion in protection and release of confidential information and in interpretation and administration of policies and procedures within guidelines set by District Manager
- Responsible for monthly Agricultural report which included advanced mathematics and discrepancy corrections in chemicals.
- Completed accurate daily report documents, memos and invoices.
- Handled daily scheduling tasks and provided administrative support for entire department.
- Recorded expenses and maintained accounting records using QuickBooks
EXECUTIVE ASSISTANT
THE TRIBAL COUNCIL, PICAYUNE RANCHERIA OF THE CHUKCHANSI INDIANS
06.2019 - 11.2020
- Successfully and effectively supported seven Tribal Council members through coordination of meetings, travel arrangements, annual budgeting, and strategic planning
- Drafts correspondence, agendas and minutes for Council and provides oversight of draft agendas and minutes
- Successfully took minutes at six meetings per week, prepared documents and correspondence for Council's review, signature, and distribution
- Prepare and deliver meeting materials to Council members within designated timeline
- Organized and coordinated conferences and monthly meetings.
- Provides administrative support and oversight to committees
- Assists with organization and updates of Council documents for efficient and effective document retention
- Always represent Council as professional staff member
- Managed Office Assistant and Receptionist.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Transcribed minutes of meetings and executed meetings and events for company to support sales, business development and senior management teams.
- Updated executives on changing business needs by thoroughly documenting internal and client meetings.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
EXECUTIVE ADMINISTRATIVE ASSISTANT
MARJAREE MASON CENTER
03.2018 - 08.2018
- Effectively managed Executive Director's busy calendar, Board of Director's liaison, Minute-taking for all Board of Directors and management meetings, administrative support to Chief Financial Officer and Human Resources Director
- Assist in development of new processes and procedures for agency
- Responsible for weekly deposits, and for all administrative tasks for Executive Director
- Coordination with local government officials for various meetings and events.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Organized and updated schedules for executives.
EXECUTIVE ASSISTANT/DEVELOPMENT COORDINATOR
EXCEPTIONAL PARENTS UNLIMITED
Fresno, CA
08.2014 - 08.2016
- Effectively managed Executive Director's calendar, Board of Director's liaison, Minute-taking for all Board of Directors and management meetings, Donor database management, Donor relations, Assist Development Director for all e-mail marketing
- Assist Development Director in coordination and leadership in all fundraising events
- Responsible for all social media and mobile marketing
- Assist in development of new processes and procedures for agency
- Responsible for all administrative tasks for Executive Director.
- Organized and coordinated conferences and monthly meetings.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Prepared documents, reports and presentations for executives and board members using advanced software proficiencies.
- Organized logistics and materials for each meeting, arranged spaces and took detailed notes for later dissemination to key stakeholders.
EXECUTIVE ASSISTANT/DEVELOPMENT COORDINATOR/ADMINISTRATIVE COORDINATOR
NORTH COUNTY LIFELINE
Vista, CA
01.2013 - 08.2014
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Organized and updated schedules for executives.
- Manage the Executive Director's calendar
- Board of Director's liaison
- Minute-taking for all Board of Directors and management meetings, donor database management
- Donor relations, Responsible for all social media approve designs on all agency program brochures
- Successfully provided administrative oversight and management of dispute resolution, behavioral health and employment housing programs.
- Manage event and trainings, leases, month-end and quarterly reporting
- Supervision of employees, including Volunteer Manager. Draft and update Vista program policies and procedures for all internal and external programs.
- Manage all event calendars
- IT liaison and Safety Committee manager.
FOOD PROCUREMENT MANAGER/LOGISTICS’ SPECIALIST
FRESNO COMMUNITY FOOD BANK
Fresno, CA
06.2009 - 05.2011
- Measured results for increasing perishable and non-perishable donations from San Joaquin Valley region
- Targeted and exceeded goals of procurement system wide
- Leveraged and updated donor base for increased results
- Responsible for USDA government reporting
- Successfully developed new inventory and product cycles for better and more efficient results
- Evaluated supplier quotes based on purchasing procedures and competitiveness in quality, price and delivery.
- Developed and maintained relationships with key suppliers for smooth communication and to meet required expectations.
Education
Some College (No Degree) - Business Administration And Management
Fresno City College
Fresno, CASkills
- Office Equipment Operation
- Database and Client Management Systems
- Document and File Management
- Research and Analytical Skills
- Strong Organizational Skills
- Multitasking and Time Management
- Event Calendar Management
- Clerical Staff Oversight
- Executive Calendars
- Highly Efficient and Productive
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Quote
Every problem is a gift—without problems we would not grow.
Tony Robbins
Timeline
District Secretary/Bookkeeper
Madera County Mosquito & Vector Control District
10.2021 - 04.2022
EXECUTIVE ASSISTANT
THE TRIBAL COUNCIL, PICAYUNE RANCHERIA OF THE CHUKCHANSI INDIANS
06.2019 - 11.2020
EXECUTIVE ADMINISTRATIVE ASSISTANT
MARJAREE MASON CENTER
03.2018 - 08.2018
EXECUTIVE ASSISTANT/DEVELOPMENT COORDINATOR
EXCEPTIONAL PARENTS UNLIMITED
08.2014 - 08.2016
EXECUTIVE ASSISTANT/DEVELOPMENT COORDINATOR/ADMINISTRATIVE COORDINATOR
NORTH COUNTY LIFELINE
01.2013 - 08.2014
FOOD PROCUREMENT MANAGER/LOGISTICS’ SPECIALIST
FRESNO COMMUNITY FOOD BANK
06.2009 - 05.2011
Some College (No Degree) - Business Administration And Management
Fresno City College
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