Summary
Overview
Work History
Education
Skills
Timeline
Generic

Kristine Pedroza

Grants Pass

Summary

Administrative professional with extensive experience at Oregon Department of Transportation, specializing in budget tracking and quality assurance. Demonstrated success in improving office efficiency through effective communication and adherence to regulations. Expertise in staff training and management of confidential documents, ensuring operational accuracy and reliability.

Overview

12
12
years of professional experience

Work History

Administrative Specialist 1

Oregon Department of Transportation
Grants Pass
05.2022 - Current
  • Assisted in budget tracking and financial record-keeping activities.
  • Collect and review data for accuracy and perform quality assurance checks.
  • Responsible for tracking and maintaining office supplies, and handling equipment maintenance and repair as needed.
  • Greeted visitors to the office, answered phone calls, and directed inquiries appropriately.
  • Performed data entry tasks in an accurate and timely manner.
  • Prepared correspondence, memos, presentations, spreadsheets, databases. using MS Office programs.
  • Provided administrative support to district managers, my direct manager, and department staff, including scheduling appointments and organizing meetings.
  • Handled confidential documents in a secure manner while ensuring privacy regulations were met.
  • Onboard new employees; ensured that all paperwork was completed properly, and filed accurately.
  • Train staff on office procedures, policies, equipment operation, and safety information.

Senior Department Specialist

Josephine County Survey Department
Grants Pass
08.2021 - 05.2022
  • Independently responds to correspondence of a non-routine nature, and handles complaints and adjustments of a non-routine nature.
  • Reviews reports, documents, and sources of error to identify and trace them; makes necessary adjustments.
  • Researches and recommends changes in policies and procedures affecting the assigned function.
  • Explains departmental policies and procedures, and governing regulations to the public, volunteers, and/or other employees.
  • Order office supplies, and schedule office and vehicle maintenance with the proper departments.
  • Supervises subordinate employees, including assigning and reviewing work, evaluating performance, training, taking necessary disciplinary action, and effectively recommending hiring and termination decisions; and/or assigns and reviews the work of other clerical support employees.

Office Assistant IV

Jackson County Development Services
01.2021 - 08.2021
  • Perform high level secretarial and administrative duties in specialized areas such as purchasing, permit processing and compliance and automated office systems.
  • Compose correspondence, type materials from rough draft, proofread documents, receive, log, and route complaints.
  • Perform simple bookkeeping and accounting functions and coordinate department budget schedule staff, meetings, and locations.
  • Train, monitor and provide functional guidance to other clerical personnel in office procedures, policies, equipment operation and technical matters.
  • Assist the public in person and by telephone; answer complex questions and make basic interpretations of departmental policies and procedures when conveying information to the public, other departments, and staff.
  • Set up and maintain complex paper and computer filing and record keeping systems, and registers; research files and prepare reports as required for departmental purposes.
  • Take and maintain inventory records as assigned; operate a variety of office equipment and machines.

Administrative Assistant/Billing Specialist

Track Utilities LLC
12.2019 - 01.2021
  • Support managers and field staff with HR/benefit questions.
  • Accounting duties, approve & code invoices for 3rd party subcontractors.
  • Data entry, credit card processing, report tracking and updating.
  • Recommend improvements to policies and procedures.
  • Schedule hotel reservations for field crews.

Construction Coordinator

TRI Pointe Homes
04.2013 - 03.2019
  • Support the VP of Operations, Area Construction Managers, Construction Managers & Assistant Construction Managers.
  • Accounting duties, approve invoices, monitor budgets, process extra work orders.
  • Safety Coordinator - report injuries, maintain safety logs.
  • Maintain project schedule program and updates/reporting.
  • Order office supplies, business cards, company apparel, and manage cell phone accounts.
  • Coordinate quarterly meetings, schedule venues, order food/snacks, and send calendar invites.

Education

High School Diploma -

Tennyson High School
Hayward, CA
06-1988

Skills

  • Budget tracking and data accuracy
  • Office supply management
  • Quality assurance
  • Accounts payable and receivable
  • Customer service
  • Attendance reliability
  • Effective communication skills
  • Team collaboration and independence
  • Regulatory compliance
  • Document management

Timeline

Administrative Specialist 1

Oregon Department of Transportation
05.2022 - Current

Senior Department Specialist

Josephine County Survey Department
08.2021 - 05.2022

Office Assistant IV

Jackson County Development Services
01.2021 - 08.2021

Administrative Assistant/Billing Specialist

Track Utilities LLC
12.2019 - 01.2021

Construction Coordinator

TRI Pointe Homes
04.2013 - 03.2019

High School Diploma -

Tennyson High School

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