KRISTOFER VAUGHN
San Pablo,CA
Summary
Dedicated, results-oriented professional with hands-on experience in administrative management, data management, leadership and team building. Continually strives to meet and exceed organizational goals. ~ Administration~ Operations~ Project Coordination~ Team Leadership~ Communication/Technology Exceptional administrator. Proven results within administrative directives, file maintenance, utilization of various data tools, communication, and data management. Proven results within detailed reports, operations, team collaboration with project management. Hands-on training professional. Exceptional knowledge regarding computer software tools such as Microsoft Office and Raiser's Edge, problem resolution, scheduling using Outlook, data collection organization using Salesforce and creative strategies. Fast-thinking Emergency Medical Technician with 10 years of experience. Known for efficiency and accuracy in stressful situations with excellent decision-making skills and attention to detail. Dedicated to comprehensive and compassionate patient care.
Overview
12
12
years of professional experience
1
1
Certification
Work History
Career Readiness Coordinator/ Wilderness EMT
Forest And Fire Recruitment Program
2023.05 - Current
- Main point of contact for Bay Area participants
- Respond to emails received via the info line
- Add to HubSpot (w/appropriate ticket) Send enrollment email (if applicable)
- Monitor and receive certs for completed courses
- Outreach to HubSpot enrollees (Fresno and North) Field calls from those recently released and/or who are interested in FFRP
- Camp Visits and Outreach (job fairs)
- Scout areas for hikes in the Bay Area
- Provide emergency medical care in remote and or forestry areas.
- Administered treatments in hectic situations with accuracy, safety and speed.
- Assessed medical conditions of patients in pre-hospital settings.
PROGRAM ADMINISTRATOR
Forestry And Fire Recruitment Program
2022.07 - 2023.06
- Identify any equipment, material, or staffing needs to support program activities in the Bay Area
- Assist with data collection and analysis of FFRP participant metrics
- Provide logistical and administrative support regarding project scouting and training /crew dispatch for the Bay Area
- Provide logistical and administrative support for all in-class and field training activities in the Bay Area, including health and safety considerations/requirements
- Assist Bay Area Program Manager with any program scheduling or logistical issues, as well as any challenging behaviors or interactions with and/or among participants, staff,program partners, and the general public
- Assist with mitigation of safety and environmental hazards for in-class and field training activities
- Assist with inreach to Fire Camps and local jails to identify potential program participants, either virtually or in-person
- Assist with outreach to potential program participants, either virtually or in-person.
- Provided ongoing direction and leadership for program operations.
- Organized and updated databases, records and other information resources.
- Identified opportunities to streamline processes and improve office operations and efficiency.
EMERGENCY MEDICAL TECHNICIAN
BrightStar Care
2021.11 - 2022.08
- Stationed in COVID clinic performing testing on adults and children in the Oakland Unified School District
- Provided assistance with COVID clinics and administering testing for various organizations through BrightStar Care
- Ensured all information on testing forms are valid and correct during testing for each individual by oral swab
- Followed all safety protocols and took necessary precautions while performing testing
DATA SERVICES ASSISTANT
Yosemite Conservancy
2021.06 - 2021.11
- Generated weekly acknowledgment and honor letters within Raiser's Edge
- Supported the Data Services manager on special projects within Raiser's Edge
- Import weekly donor and gift data into Raiser's Edge using ImportOmatic
- Maintained the accuracy of the Raiser's Edge database including processing weekly data routines for accurate coding of constituent and gift records
- Reviewed and edited weekly gift batches for proper coding which included gifts sent, direct mail, electronic transfer, bank deposit, and credit card.
DATA ENTRY ADMIN
UCSF, Cal Poison
2020.02 - 2021.03
- Streamlined fiscal year evaluation reports with survey data, graphs, and project activities
- Created and prepared health education surveys, QR code communications tools, and managed operations for health community outreach
- Managed tracking of health education tool deliverables for financial reporting
- Collected and coordinated and managed qualitative and quantitative data
- Conducted weekly reviews of abstracts of medical and death records for accuracy and analysis for reports
- Performed research to collect and record industry data
ADMINISTRATIVE SPECIALIST
Ajilon
2018.03 - 2020.02
- Contracted to various companies and organizations like Ubisoft, Truework, VF Outdoor, On Lok, Opentable, and Tesla
- Managed databases, such as Salesforce, Airtable by entering new and updated customer reports and account information
- Performed research and creative projects through collaboration with area and regional counterparts
- Secure information by completing data base backups and excel clean up.
- Delivered top-notch administrative support to office staff, promoting excellence in office operations.
- Created and updated physical records and digital files to maintain current, accurate, and compliant documentation.
- Scheduled meetings booked meeting rooms and prepared meeting agendas.
CANDIDATE SERVICES COORDINATOR
Lee Hecht Harrison
2017.11 - 2018.03
- Implemented new systems for monitoring and organizing office space, logistics, meeting reservations, tracking office supply usage, monitoring of office expenses, and administrative operations
- Facilitated point of contact for candidate issues and questions, assist with IT support for candidates and staff members, and activate new candidates for service, assign consultants, and monitor the incoming virtual and in-person traffic
- Prepared, organized, and distributed all necessary project materials.
- Resolved customer complaints and issues to drive satisfaction and loyalty.
- Coordinated and monitored service activities to confirm work met all requirements.
PROGRAM ASSISTANT
The San Francisco Foundation
2017.05 - 2017.08
- Collaborated with the Senior Director and Finance department do generate financial reports, execute budgeting plans, and track overall progress of development
- Provided assistance with calendar/scheduling, travel arrangements, expense reimbursement, and other administrative support services for the Senior Director
- Created Equity grant budget tracking excel spreadsheet for allocating department funds
- Coordinated paperwork flow, including establishing and maintaining filing systems, correspondence, mail, and interoffice communications
- Assisted with planning and coordinating day-to-day and special program activities.
- Managed both digital and physical filing systems and retrieved documents as required.
- Created and updated records and files to maintain document compliance.
EHS INTERN
Google, Inc, Makani Power
2016.10 - 2017.01
- Generated online database spreadsheet in Google suite to track trainings, equipment due dates and locations, and internal inquiries
- Prepared and outlined the Emergency Action Plan with inspections to fire extinguishers, AED/first aid kits, and eyewash stations
- Demonstrated and trained staff on emergency evacuation procedures and fire extinguisher training virtually and hands-on
- Created CPR and trauma scenarios for first aid field training.
- Sorted and organized files, spreadsheets, and reports.
- Prepared project presentations and reports to assist senior staff.
ADMINISTRATIVE ASSISTANT
Rhythms Event Consulting Company
2011.06 - 2015.01
- Answered internal and external inquiries
- Liaison between event vendors and coordinated scheduling for set up of events and presentations.
- Executed record filing system to improve document organization and management.
- Assisted development and implementation of new administrative procedures.
Education
Associate of Wilderness Medicine - Wilderness And Emergency Medicine
University of Utah
Salt Lake City, UT06.2023
Master of Public Administration - Strategic Planning and Public Policy
Walden University
Minneapolis, MN03.2017
Bachelor of Science - Health Communication
Pacific Union College
Angwin, CA06.2015
Associate of Science - Emergency Services
Pacific Union College
Angwin, CA06.2013
Skills
- Emergency Response and Assessment
- Indirect Patient Care
- Organizational Improvements
- Artificial Respiration
- Administrative Support
- Group and Individual Instruction
- Student Records Management
- Logistics Oversight
- Administration Knowledge
- Program Improvements
- Partnership Development
- Strategic Planning
- Data Verification
- Program Leadership
- Policy and Procedure Improvement
- Customer Satisfaction Evaluation
Affiliations
American Society for Public Administration
United States Coast Guard Auxiliary
National Registry of Emergency Medical Technicians
Lend A Hand Foundation
Certification
- EMT - Certified Emergency Medical Technician
- Wildland Firefighter Type II - Basic 32 Training
- Search & Rescue Training
- Backpacking Medicine
- Licensed Wilderness EMT
- Wilderness First Aid + Outdoor Safety Basics
- Licensed Wilderness First Responder
- Confined Space Rescue Awareness, Fire Service Training and Education Program
- HazMat FRO, Fire Service Training and Education Program
Timeline
Career Readiness Coordinator/ Wilderness EMT
Forest And Fire Recruitment Program
2023.05 - Current
PROGRAM ADMINISTRATOR
Forestry And Fire Recruitment Program
2022.07 - 2023.06
EMERGENCY MEDICAL TECHNICIAN
BrightStar Care
2021.11 - 2022.08
DATA SERVICES ASSISTANT
Yosemite Conservancy
2021.06 - 2021.11
DATA ENTRY ADMIN
UCSF, Cal Poison
2020.02 - 2021.03
ADMINISTRATIVE SPECIALIST
Ajilon
2018.03 - 2020.02
CANDIDATE SERVICES COORDINATOR
Lee Hecht Harrison
2017.11 - 2018.03
PROGRAM ASSISTANT
The San Francisco Foundation
2017.05 - 2017.08
EHS INTERN
Google, Inc, Makani Power
2016.10 - 2017.01
ADMINISTRATIVE ASSISTANT
Rhythms Event Consulting Company
2011.06 - 2015.01
Associate of Wilderness Medicine - Wilderness And Emergency Medicine
University of Utah
Master of Public Administration - Strategic Planning and Public Policy
Walden University
Bachelor of Science - Health Communication
Pacific Union College
Associate of Science - Emergency Services
Pacific Union College
- EMT - Certified Emergency Medical Technician
- Wildland Firefighter Type II - Basic 32 Training
- Search & Rescue Training
- Backpacking Medicine
- Licensed Wilderness EMT
- Wilderness First Aid + Outdoor Safety Basics
- Licensed Wilderness First Responder
- Confined Space Rescue Awareness, Fire Service Training and Education Program
- HazMat FRO, Fire Service Training and Education Program
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