Summary

Overview

Work History

Education

Skills

References

Timeline

Kristy Nutt

Carthage,TX

Summary

Hard-working professional with 22+ years of experience and a proven knowledge of proficiency in Microsoft Office, data entry, and confidential correspondence. Aiming to leverage my skills to successfully fill your role as a Field Office Administrator for your company. I am an organized and dedicated Administrative Assistant with a proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision making. I can use my knowledge of budgeting, problem solving, communication, organizational and people skills to obtain the position as Field Office Administrator. Capable Office Administrator with outstanding knowledge of effective office coordination with commitment to effective collaboration. Skilled at reorganizing offices for superior functionality. To seek and maintain full-time position that offers professional challenges utilizing interpersonal skills, excellent time management and problem-solving skills. Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy. Hardworking and passionate job seeker with strong organizational skills eager to secure a field office administrative position. Ready to help my team achieve company goals. Proficient administrator delivering encouragement and feedback to help employees be successful. Energetic professional with great poise. Well-trained in office administration. Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals. Proactive and meticulous Administrator with over 22+ years of experience in the oil and gas industry. Proficiencies in inventory control, sales, staff training and development. Customer-oriented team player with expertise generating optimal satisfaction levels while building profits and client generation.

Overview

years of professional experience

Work History

Administrative Assistant

Enlink Midstream LLC

10.2022 - Current

Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
Ensured accurate record-keeping with diligent data entry and database management for vital company information.
Restocked supplies and placed purchase orders to maintain adequate stock levels.
Executed record filing system to improve document organization and management.
Created and maintained databases to track and record customer data.
Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.
Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
Developed and updated spreadsheets and databases to track, analyze, and report on performance and sales data.
Coordinated and scheduled meetings and conference calls to optimize scheduling of senior staff.
Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
Optimized calendar management for executives by scheduling appointments strategically while considering priorities and minimizing conflicts.
Organized office events such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale.
Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.
Facilitated collaboration within the team by organizing regular meetings, maintaining meeting minutes, and tracking project progress.
Developed strategies to streamline and improve office procedures.
Processed customer orders accurately and within agreed timeframes to meet service standards.
Managed expense reports for executive staff members, ensuring accurate documentation of spending for budgeting purposes.
Managed department budgets and generated financial reports for management review.
Assisted coworkers and staff members with special tasks on daily basis.
Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
Managed filing system, entered data and completed other clerical tasks.
Contributed to cost reduction efforts by identifying opportunities for process improvements and negotiating vendor contracts.
Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.
Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
Continually sought methods for improving daily operations, communications with clients, recordkeeping, and data entry for increased efficiency.
Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
Opened and properly distributed incoming mail to promote quicker response to client inquiries.
Volunteered to help with special projects of varying degrees of complexity.
Established administrative work procedures to track staff's daily tasks.
Identified and recommended changes to existing processes to improve accuracy, efficiency, and quality service.
Performed research to collect and record industry data.
Generate and /or assist with Purchase Orders; receive PO's as applicable, manage change orders, exception reports, etc.\
Generate and/or assist with creating AFE's per Company Guidelines and PM's requests, provide Active AFE Numbers to appropriate groups and drill projects as requested.
Assist with annual budget process, including research, analysis, and preparation as requested.

Office Administrator/Manager

LITTLE NUTT OIL COMPANY

11.2002 - 07.2021

I was in charge of keeping the company in compliance with all state regulations
TECQ requirements; including all underground and above ground storage tanks along with reporting spills or leaks
I was responsible for renewing all company vehicle registrations, DOT renewals, insurance renewals (company and tank insurance)
I was responsible for collecting time from all employees and submitting payroll
I was responsible for all A/P, A/R; along with submitting all Sales Taxes, Fuel Taxes, Franchise Taxes and the Heavy Highway Tax
For the years of 2019 and 2020 I was responsible for completing and distributing W-2 forms to employees along with submitting the W-3 (the wage and tax statement) to the Social Security and IRS
Responsible for making sure vehicles were in compliance by having their cab cards, up to date insurance cards and safety manuals in the trucks at all times.

Small Business Owner/CEO

THE SPOTTED ZEBRA LA

07.2017 - 08.2020

I ran all aspects of the business
I took care of finacinces, hiring employees, buying merchandise from market and dealing with all vendors and customers.

Administrative Assistsnt/Bar Coordinator

CARTHAGE COUNTRY CLUB, LLC

03.2010 - 05.2016

I was in charge of all licensing, compliance and record keeping with the TABC
I was responsible for making sure all deposits were properly made into the replenish account and the general accounts
I was responsible for all tceq licensing, compliance and record keeping for the golf course
I served as secretary on the board of The 40 Acres Club.