Kristy Tarantino
San Diego,CA
Summary
Results-driven employee with a desire for new challenges. Demonstrates strong work ethic, adaptability, and exceptional interpersonal skills. Proven ability to work independently and acquire new skills rapidly. Personable administrative professional dedicated to building positive relationships with clients, staff, and management. Highly-developed communicator adept at solving complex problems and resolving conflicts. Expert in resource allocation and schedule management.
Overview
10
10
years of professional experience
Work History
Administrative Assistant
Simply Contents LLC
Chula Vista, CA
04.2022 - 07.2024
- Answers incoming calls, redirects callers to the appropriate personnel or department and takes messages as needed
- Schedules appointments for clients and visitors
- Maintains an organized reception area and ensures that all guests were attended to promptly
- Performs data entry into computer systems to maintain accurate records of customer information
- Verifies documents for new customers before opening accounts in accordance with company policies
- Provides excellent customer service by responding quickly to inquiries via phone or email in a professional manner
- Resolves any customer complaints or issues in a timely fashion following established protocols
- Solely manages professional calendars with reminders for upcoming meetings and new/current jobs
- Prepares files for new accounts
- Prepares correspondence to and from referrals and homeowners
- Coordinates office organization and housekeeping functions with staff
- Ensures operation of office equipment by completing preventative maintenance, troubleshooting malfunctions, and calling for repairs.
School Secretary
St. Didacus Parish School
San Diego, CA
05.2020 - 06.2022
- Personal assistant to the school principal
- Liaison between the principal, the school staff, students and families in the community by providing accurate, timely information and guidance on school procedures, reports, requirements, school programs, school events and activities
- Liaison between school and County of San Diego for COVID cases, procedures, and protocols
- Solely responsible for all COVID cases regarding paperwork tracing
- Stands in on weekly COVID meetings with the County of San Diego and all of the San Diego and South Bay private and public schools
- Solely started and maintain a new communication program (SchoolSpeak) for the school to go paperless
- Attend meetings on updates regarding SchoolSpeak
- Builds authentic relationships with students, families, communities, and staff members to create a learning partnership
- Creates, files and stores the cumulative records for all students
- Confirm each student is up to date with their immunizations
- Give tours to prospective families
- Greet students and parents daily
- Performs special projects, such as compiling information for reports
- Help coordinate school events and luncheons
- Creates marketing flyers for school
- Estimate office supplies and order as needed
- Primary point of contact for daily facility duties, concerns, and maintenance
- Provides back-up assistance to all teachers
Administrative Assistant
Diocese of San Diego- Office for Schools
San Diego, CA
11.2018 - 05.2020
- Maintain live scan database
- Maintain CMG database
- Maintain Pastoral Center Art display
- Provide receptionist services for Office for Schools
- Answer telephone and direct calls appropriately
- Respond to inquiries from principals, teachers and pastors, and clarify policies
- Receives and routes OFS mail
- Maintain OFS files, rosters and computer records
- Coordinates OFS reporting (e.g., NCEA reports, annual statistical reports, DOJ reporting, etc.)
- Assists in coordinating in-service days, annual school leadership retreats, and other events planned by OFS
- Schedules Pastoral Center rooms for meetings and events, provides set up and hospitality when needed
- Help organize the details of special events and travel arrangements
- Coordinates activities of annual WASC/WCEA accreditation process
- Maintains social media accounts
- Prepares and edits office correspondence, communications, calendars, report cards and other documents requested
- Help coordinate luncheons for on and off-site meetings
- Input all checks received and submit to accounting
- Update and manage reports in Excel and Word, Google docs
- Provide administrative support via phone, email, and personal contact
- Help stock and order supplies for meetings and department
Inventory Control/Technical Writer/Administrative Support
CGI Federal, Inc
San Diego, CA
01.2015 - 03.2018
- Asset Management Control
- Traveled to different locations locally as well as out of state to secure inventory
- Completed documentation for all Reuse/Destruction of inventory
- Familiar with NSERC- Used to control and track of inventory being received or shipped out
- Distribute Onboarding forms to all new Sub-Contractors and CGI Employees
- Audit Onboarding forms after completed by new employees
- Submit completed Onboarding forms to the correct government personnel
- Submitted monthly status reports for our contract to the PM
- Liaison between FSO and new hires during our Onboarding process
- Provide executive-level support to the DCC Manager, Leads and FSO
- Interact and provide support to the government customer
- Provide procedural Onboarding training to all employees on the DCC task
- Help organize the details of special events and travel arrangements
- Created SOPs for the Onboarding process and procedures
- Completed/Supported DCC PM with all travel arrangements and expense reports
- Trained new employees with the travel and expense report process
- Help coordinate luncheons for on and off-site meetings
- Coordinated all Social Club events monthly
- Update and manage reports in Excel and Word
- Update and manage all DCC employee folders within ensemble
- Provide administrative support via phone, email, and personal contact
- Stand in as the front desk receptionist when necessary
- Help stock office supplies
Education
Patient Care Assistant / Technician -
Maric College
San Diego, CAGED -
Junipero Serra High School
San Diego, CASkills
- Document Control
- Highly Organized
- Time Management
- Excellent Communication Skills
- Works well on individual and team projects
- SAP Business One (Systems, Applications, Programs Software)
- Familiar with NSERC, Microsoft Office
- Quick learner-able to grasp instructions accurately and complete tasks as requested
- Calendar Management
- Travel Arrangements
- Organizing and Preparing Meetings
- Appointment Scheduling
- Event Planning
- Visitor Greeting
- Document Filing and Retrieval
- Scheduling
- Invoice Processing
- Client Relations
- Staff Motivation
- Professional Communication
Timeline
Administrative Assistant
Simply Contents LLC
04.2022 - 07.2024
School Secretary
St. Didacus Parish School
05.2020 - 06.2022
Administrative Assistant
Diocese of San Diego- Office for Schools
11.2018 - 05.2020
Inventory Control/Technical Writer/Administrative Support
CGI Federal, Inc
01.2015 - 03.2018
Patient Care Assistant / Technician -
Maric College
GED -
Junipero Serra High School
Similar Profiles
McKenli MyersMcKenli Myers
Cleaning Technician at Simply Clean LLCCleaning Technician at Simply Clean LLC
Staci FeikemaStaci Feikema
Senior Director / Designer at Simply Said Designs, LLCSenior Director / Designer at Simply Said Designs, LLC
Lorenza SevillaLorenza Sevilla
Planner at Simply Fresh,LLCPlanner at Simply Fresh,LLC