Kristy Carpio
Honolulu,HI
Summary
Project manager skilled in contract administration and procurement, delivering bottom-line savings through process improvement. Managed federal-funded contracts and supported growth from $2.4M to $23M between 2009 and 2024. Recognized with State Team of the Year awards in 2021 and 2018.
Overview
1
1
Certification
17
17
years of professional experience
Work History
Project Manager
State of Hawaii/DBEDT/HTDC/HCATT
Honolulu, Hawaii
06.2024 - Current
- Monitored budget allocation in collaboration with the chief financial officer and the federal funding agency to ensure compliance.
- Produced comprehensive project documentation, including task completion workbooks, to ensure transparency and accuracy in public fund payments.
- Coordinated interdepartmental efforts to streamline communication and accelerate form authorization processes.
- Processed monthly reimbursement requests via online portal with federal funding agency and contributed to quarterly financial reporting efforts.
- Systematically maintained all project documentation records, encompassing specifications, change orders, and invoices.
- Addressed accounting database discrepancies through collaboration with the chief financial officer for adjustments.
Contract Administrator
State of Hawaii/DBEDT/HTDC/HCATT
Honolulu, Hawaii
12.2022 - 06.2024
- Reviewed and analyzed contract terms, ensuring compliance with regulations and minimizing risk.
- Managed contract closeout process, resolving all issues before final payment release.
- Maintained comprehensive records of contracts and modifications, supporting seamless audits.
- Facilitated interdepartmental communication regarding contract obligations and timelines.
- Prepared contract documentation and supporting materials for approval.
- Ensured vendor compliance with state and federal laws throughout contract lifecycle.
- Collaborated with the attorney general, the department, and contractors to fully execute all agreements.
- Advised senior management on complex contractual issues, enhancing decision-making.
Purchasing Manager
State of Hawaii/DOD/Hawaii Emergency Mgmt Agency
Honolulu, Hawaii
10.2020 - 12.2022
- Coordinated contract negotiations to achieve advantageous purchasing terms and conditions.
- Managed vendor relationships, ensuring compliance with state purchasing regulations.
- Streamlined documentation by creating internal procurement requisition form and implementing clear instructions.
- Trained staff on procurement procedures and best practices to meet project and year-end deadlines.
- Developed agency fiscal guide detailing purchasing policies, procedures, and compliance with state procurement laws.
- Formulated internal policies and established guidelines to enhance procurement of goods and services.
- Conducted market research to identify cost-effective products and services for Hi-EMA operations.
- Oversaw administrative assistants to ensure adherence to state procurement regulations.
Program Specialist
SOH/DOD/Hawaii Emergency Management Agency
Honolulu, Hawaii
12.2019 - 10.2020
- Ensured compliance with emergency management regulations at state and federal levels.
- Delivered guidance to new team members on roles in programming activities.
- Compiled detailed reports to summarize initiative progress.
- Managed project worksheets related to federal funds for damage recovery efforts.
- Validated documentation for public assistance program applicants and managed project closeouts.
- Executed project closeout tasks to facilitate applicant reimbursement for emergency and repair expenses.
- Conducted due diligence to support procurement efforts and ensure compliance requirements.
- Coordinated with fiscal team for accurate processing of procurement activities.
Contract Administrator, Federal Contracts
AECOM
Honolulu, Hawaii
01.2018 - 12.2019
- Processed federal contracts, task orders, and amendments into a global data system, ensuring all business lines had access to up-to-date information.
- Analyzed contractual documents post-award to track FAR/DFAR compliance and identify areas of concern.
- Assisted in contract closeout procedures, collaborating with project teams to ensure completion.
- Developed operational procedures and checklists from training insights and resource research to streamline contract management processes.
- Maintained multiple databases to enhance accuracy by correcting errors and updating missing contract information.
- Procured necessary supplies and software from vendors according to company specifications, ensuring timely delivery.
- Participated in AECOM’s sustainability committee; acted as liaison with US Army Corps of Engineers for community service events.
Contract Administrator
SOH/DBEDT/HTDC/HCATT
Honolulu, HI
06.2009 - 01.2018
- Administered and managed from cradle to grave 17 multi-year RDT&E contracts that focus on alternative energy-related projects ranging from $50,000 to $6.5 million.
- Partnered with project managers in developing contracts, including detailed deliverables and compensation schedules.
- Conducted compliance checks during pre-award phase, ensuring adherence to federal and state procurement policies.
- Resolved fiscal and administrative concerns with contractors, ensuring compliance-related issues were addressed efficiently.
- Reviewed invoices for accuracy against contract requirements before routing for technical validation by project managers.
- Performed internal audits to ensure service quality aligned with contractual obligations across all projects.
- Communicated updates on contract processes to upper management, providing guidance on complex issues.
Education
BBA - Business Management
University of Hawaii @ Manoa
Honolulu, HI05-1998
Skills
- Contract administration
- Procurement compliance
- Vendor management
- Project tracking
- Document accuracy
- Attention to detail
- Problem solving
Accomplishments
- Team of the Year 2021, Po’okela Award, State of Hawaii/ DOD/ HI-EMA
- Team of the Year 2018, State of Hawaii/ DBEDT/ HTDC/ HCATT
- Certificate of Service with State of Hawaii (10 years), 2015
- Who’s Who Among American High School Students, 1987-1988 and 1988 –1989
Certification
- Grant Central USA, Advanced Grant Writing Course, 2015
- The George Washington University Law School: Government Cost Accounting, 2008
- The George Washington University Law School: Overview of Government Contracting, 2008
Timeline
Project Manager
State of Hawaii/DBEDT/HTDC/HCATT
06.2024 - Current
Contract Administrator
State of Hawaii/DBEDT/HTDC/HCATT
12.2022 - 06.2024
Purchasing Manager
State of Hawaii/DOD/Hawaii Emergency Mgmt Agency
10.2020 - 12.2022
Program Specialist
SOH/DOD/Hawaii Emergency Management Agency
12.2019 - 10.2020
Contract Administrator, Federal Contracts
AECOM
01.2018 - 12.2019
Contract Administrator
SOH/DBEDT/HTDC/HCATT
06.2009 - 01.2018
BBA - Business Management
University of Hawaii @ Manoa