Procore
Kristyna Medina
Jersey City,NJ
Work Preference
Summary
Experienced Senior Project Manager with top-notch implementation and project management abilities. Highly organized, methodical, and skilled at overseeing daily milestones across high-performance teams. Well-versed in high end retail, data centers, and commercial interiors planning and deployment.
Overview
12
12
years of professional experience
Work History
Senior Project Manager
JLL / J Crew/Madewell
New York, NY
04.2024 - Current
- Coordinate/follow up with G.C. for permit pick up.
- Coordinate/confirm G.C. A certificate of insurance is in place with the landlord prior to construction start.
- Review / redline construction drawings and work letter requirements.
- Host/attend weekly G.C. progress meetings and document/issue minutes. G.C. to complete video walk and provide construction updates.
- Enforce design standards and confirm project schedule milestones are being achieved with the G.C.
- Engage with the G.C. to address any unforeseen field conditions or procurement delays in a cost-effective manner; report any issues unable to be rectified to the program manager.
- Conduct site visits including kickoff, progress, punch list and turnover - site visit quantity may vary depending when engaged.
- Complete / distribute inspection checklists to the G.C. and copy J.Crew, the architect team, program lead and yourself via Procore's email system. Also upload your site visit photos into Procore.
- Review/vet G.C. change orders, if acceptable forward to PMO for processing.
- Track Owner Furnished Items (OFI) delivery dates to confirm construction readiness with G.C. Delivery dates are based upon milestone dates and coordinated by Procurement.
- Ensure GC tracks Owner Furnished Items (OFI) quantity deliveries and report back deficiencies.
- Track Low Voltage vendor onsite dates to confirm site readiness with G.C. Installation dates are based upon schedule milestones and coordinated by IT.
- Escalation to Program Manager all business partner issues that need J Crew assistance to resolve.
- Confirm with G.C. that inspections are scheduled with the local municipality and inspections have passed. Also confirm all special inspections are completed (as required).
- Upon project completion, confirmed punch list signoffs are received from the G.C.
- Ensure that GC has completed all inspections and that final CO is in hand at turnover.
- Complete and upload G.C. report card.
- Bid leveling, change order tracking and budget maintenance
- Software use such as ASG edge, Fieldwire, Procore and Smartsheets.
- Developed comprehensive project plans aligning with strategic business objectives.
- Led cross-functional teams to deliver complex projects within scope and budget.
- Mentored junior project managers, fostering professional growth and enhancing team performance.
- Developed comprehensive project plans, aligning resources with strategic business objectives.
- Streamlined project workflows, enhancing efficiency and reducing operational bottlenecks.
- Led cross-functional teams to deliver complex projects on time and within budget.
Project / Facilities Coordination Manager
JLL/ Spectrum
02.2020 - 02.2024
- Responsible for performing due diligence once lease is signed for a location and manage project through to completion.
- Coordination with architects, engineers, and general contractors.
- Responsible for project schedules, budgets, change orders, RFIs and submittals - Manage the bidding process
- Utilized project management software to track progress, manage budgets, and report on key performance indicators - ASG Edge, Fieldwire, Powerpoint, Smartsheet, PlanGrid, Ariba Spend Management & Excel.
- Local and national travel.
- Managing approximately 20-30 projects per year.
- Facilities Refresh overhaul for 250 stores in the US (carpet, millwork, paint & signage
- Responsible for 12 to 15 interior fit outs yearly.
- Preventative Maintenance project that entails a refresh on 150 Spectrum stores, coordinating millwork, paint, carpet, mobile elements with general Contractors & Store Teams.
- Led cross-functional teams to enhance project coordination and streamline communication processes.
- Developed and implemented strategic initiatives to optimize operational workflows and improve service delivery.
- Led strategic planning sessionsthat aligned departmental goals with organizational objectives to drive business growth.
- Developed and implemented process improvements, reducing delays in project timelines and increasing overall productivity.
Senior Assistant Project Manager
Eastman Cooke Construction
09.2018 - 01.2020
- Extreme Organization of Submittals & Samples, Conference Calls, & Meeting Minutes.
- Right hand to PM w/ Change Orders, Change Events, PO's, AIA's Insurance, Requisitions.
- Potential Bid Proposals assistant sometime for estimating.
- Working directly with Expeditors, Architects, Engineers.
- Closeout Jobs, Sign Offs, Violations, ICAP on certain jobs (Jobs over $1M tax abatement services).
- Walking job sites, holding Pre Job meetings, Exit Strategy meetings and Kickoff meetings with my direct team and also subcontractors throughout the job.
- Softwares usage such as Procore and Buildflow.
- Responded to customer concerns, working with manager to significantly raise customer satisfaction ratings.
- Conducted weekly staff meetings to motivate staff members, address concerns, and questions, plan improvements and evaluate progress toward goals.
- Spearheaded process improvements initiatives that resulted in increased efficiency, reduced errors, and enhanced overall business performance.
JobSite Project Assistant/Onboarding HR
Worth & Company, Inc NJ
09.2016 - 09.2018
- Track and manage spreadsheets, closeouts, meeting minutes and memos.
- Organize, input and process timesheets in Blueforce software for 6 jobsites weekly.
- Ability to work independently with little supervision.
- Utilize Software's such as Oracle, Spectrum, Microsoft Suite (Outlook, Excel), Viewpoint and manage FTP sites..
- Serve as 'right hand' to all jobsite superintendents/foreman/project manager.
- Exceptions communication and interpersonal skills.
- Able to thrive in a high-volume, deadline-driven work environment.
- Produce Submittals, RFI's, PCO's & Change Orders, Equipment Releases, Schedule Shipments daily to vendors and the General Contractor.
- Prepare the Closeout items and binders.
- Update job cost weekly for Project Manager to review so we can keep the job on track for budget purposes.
- Coordinated project schedules, ensuring alignment with team objectives and timelines.
- Managed documentation for compliance and reporting, enhancing accuracy in project tracking.
Tenant Services Coordinator/Executive Assistant
The Howard Hughes Corporation
02.2015 - 09.2016
- Track and manage spreadsheets, closeouts, meeting minutes and memos.
- Participate in Meetings, record and distribute notes as requested.
- Draft communication pieces, contracts and presentations as necessary.
- Utilize company proprietary software to conduct job duties (Excel, Word, Salesforce, Sharepoint, E-Builder, Powerpoint, Visio).
- Prepare and submit Expense Reports as required.
- Serve as 'right hand' to department.
- Contract Processing, Creating Professional Services Agreements & Task Orders.
- Escrow account setup for Tenants per their leases if needed.
- Landlord Closeout different properties (The Riverwalk, New Orleans, Summerlin Las Vegas, South Street Seaport NY).
- Other general administrative duties as assigned.
- Travel Arrangements.
- Coordinated tenant requests and concerns, ensuring timely resolution and satisfaction.
- Managed communication between tenants and property management, fostering positive relationships.
- Served as the primary point of contact for tenant inquiries, providing prompt assistance and escalating concerns when necessary.
Education
High School Diploma -
South Shore High School
New York, NY06-1999
Skills
- Project planning
- Scope management
- Client relationship management
- Project scheduling
- Training and mentoring
- Client relations
- Cross-functional communication
- Project plan development
Software
ARIBA
Plan Grid
EBuilder
Sharepoint
Fieldwire
ASG Edge
Bluebeam
Microsoft Word
Smartsheets
Certinia
Timeline
Senior Project Manager
JLL / J Crew/Madewell
04.2024 - Current
Project / Facilities Coordination Manager
JLL/ Spectrum
02.2020 - 02.2024
Senior Assistant Project Manager
Eastman Cooke Construction
09.2018 - 01.2020
JobSite Project Assistant/Onboarding HR
Worth & Company, Inc NJ
09.2016 - 09.2018
Tenant Services Coordinator/Executive Assistant
The Howard Hughes Corporation
02.2015 - 09.2016
High School Diploma -
South Shore High School